Republic of the Philippines

Department of Education
Region VII, Central Visayas
Division of Lapu-lapu City
BABAG NATIONAL HIGH SCHOOL
S.Y. 2020-2021

MINUTES OF THE MEETING

Prepared by:

GRACE V MAE M. JAYME

Teacher I

Noted by:

ERNESTO P. BERDON JR.

Master Teacher I

RICARDO T. CAYACAP JR.

Principal IV
 Emergency Faculty Meeting via MS Teams
October 10, 2020(Wednesday)
Time Started: 9:00 am
Presider: Mr. Ricardo T. Cayacap Jr.
Agenda:
1. Teacher's Orientation for SY 2020-2021
2. Module Distribution Sched
3. Preparation of Classrooms for the orientation
4. Submission of forms
5. Parents/guardians concerns in the distribution or claiming of modules
6. Deped Order 31 s. 2020
7. Inclusion of Saturdays in the IDLAR
8. IDLAR Submission schedule
9. Other matters

I. Prelim
Prayer, National Anthem and Lapu-lapu Hymn

II. Meeting Proper

1. Teacher's Orientation for SY 2020-2021
It will be a whole day activity. 50% of the teachers will bw present in the morning and 50% of the teachers
in the afternoon.
2. Adjustment of schedule for the module distribution
Modules will be distributed on Oct. 16 for Grs. 7(am) and 9(pm) and Oct. 17 for Grs. 8(am) and 10(pm).

3. Preparation of the room for tom's activity

Make your room presentable, clean and ready for tom's activity.

4. Submission of forms
Advisers should submit the classroom safety monitoring form to Grade leader and from GL to sir Enato for
consolidation.
 Proceedings of the Meeting with MTs, HTs, and Grade Leaders
Date: October 20, 2020
Time Started: 9:23 am
Venue: Principal's Office
Presider: Mr. Ricardo T. Cayacap Jr.
Agenda:
1. Class and Teacher's Program
2. Learning Modality Monitoring Form
3. Retrieval of Modules
4. DO 31 s. 2020
5. Reports to be made

I. Prelim
The meeting started with a prayer led by Mr. Alduane B. Esmoso followed by greetings from the presider.

II. Meeting Proper

1. Class and Teacher's Program

Homeroom Guidance Program will be included in the Teacher's Program( 60 ÷ 5= 12 minutes). It will be
scheduled every Friday or during the vacant time of the adviser and his/her advisees. Total number of
minutes will be placed in the Teacher's Program. These programs must be prepared properly because
these will be the basis in the provision of new teachers in our school.
In a section, ideal is minimum of 45 students, maximum of 50 students.

2. Learning Modality Monitoring Form

The MTs and HTs will be tasked to monitor/observe 2 teachers in their department in a month.

3. Retrieval of Modules
The modules distributed to the students recently will no longer be retrieved.

4. DO 31 s. 2020
Only two components are part of grading the students this SY namely, written works and performance
tasks.
Performance tasks must be given to students in a way that they'll have ample time to make such tasks. For
summative tests, two will be given to the students(minimum of 10 items and maximum of 20 items). A
teacher may record two activities found in the module which don't have key to answers or the post test
score of the students.
For subjects Eng, Fil, AP and EsP: Written Works= 40%
Performabce Tasks= 60%
For subjects Math and Science:
WW= 50% PT= 50%
For subjects TLE and MAPEH
WW= 30%
PT= 70%

The presider discussed the summative assessment tools and rubrics found in the DepEd Order which
teachers may use or adapt in their classes for this S.Y.
An interdisciplinary performance task/output should be prepared by the department heads and MTs. This
task/output will be used by teachers in the department in their classes.
The presider told the body that no activity (teacher-made) will be given to students if it will not be checked
or quality assured by the HTs/MTs. Monitoring and supervision of the teachers should be intensified by the
HTs/MTs. It will be done by department.
**Consolidators of all the school reports: Sir Louie Jay A. Cadungog, Ms. Arela Jane D. Tumulak, Ms.
Angela Therese Sibal and Ms. Donna Oropel.

The body was reminded bybthe presider to lighten the load of the students for this SY.

5. Reports to be made
Each teacher should prepare the following:
A. Copy of Class Roster(template will follow)
Names of students by section
B. Copy of class schedule(template will follow)
Care of adviser( Original Schedule)
C. Profile of learners( Template will follow)
Contain the ff data:
Name, age, address, birthdate, name of parents, number of child in the family, occupation of parents,
esucational background of parents, preferred modality, contact number, ICT gadget available, sketch of
exact residence location
D. Conducted Orientation of Learners on various modalities
Narrative report with 3 to 4 Pictures of meeting( online/modular)
Care of per teacher
E. Conducted orientation of parents/ guardians on their roles and responsibilities
Narrative report with pics care of each adviser

For MTs and HTs:

A. Capacitated teachers on various learning delivery modalities
B. Capacitated teachers on the monitoring strategies and protocols
C. Conducted school dry run or simulation in different learning delivery modalities
D. Teacher's reports/accomplishments Care of HTs

Deadline of the reports: Monday, Oct. 26,2020.

To be submitted to the HTs for the soft copy then to be forwarded to Sir Louie for consolidation. Hard
copies will be submitted to the principal.

III. Adjournment
The meeting ended at exactly 10: 55 am.

Proceedings of the Meeting with the MTs, HTs, and GLs

Date: Nov. 13, 2020
Time Started: 1:37 pm
Presider: Mr. Ricardo T. Cayacap Jr.

I. Prelim
The meeting started with a prayer led by Mr. Esmoso.

II. Meeting Proper

I.
The presider told the body that all teachers are required to report in school on Monday, Nov. 16, 2020 as
stated in Civil Service Interim Guidelines except for vulnerable workers(immunocompromised workers,
pregnant women, and senior citizens) because they will work from home. But for senior citizens, because
their service is indispensable to the institution, they will be asked to report three times a week. As for
lactating mothers, if the baby is 6 months, the status is work from home. If the baby is more than 6 months
old, lactating mothers need to report physically in school. For immunocompromised workers, a med cert. is
required. Work schedule is 6 am -3 pm (am shift) and 10-7 pm(pm shift). If there is no virtual class,
teachers may report at 8 am to 5 pm, but still following the shifting schedule. The time to be reflected in the
logbook will be the time in the online IDLAR. Teachers will report physically 4 times a week from Monday to
Friday. No biometrics, only logbook by department to reflect each teacher's time in and time out. No
physical reporting every Saturday but teachers should time in and out in the morning and afternoon.
Everyone is reminded to observe the safety protocols in the physical reporting.

Weekly Home learning plan should be crafted by the MTs.

II. Teacher's Program

For every teacher, total of 360 minutes per week.
Advisership- 60 minutes
Ancillary- 60 minutes
48 minutes per subj
6:00-6:48
6:48-7:36
7:36-8:24
8:24-9:12
9:12-9:32- Break
9:32-10:20
10:20-11:08
11:08-11:56
PM
1:00-1:48
1:48-2:36
2:36:3:24
3:24-4:12
4:12:4:32
4:32-5:20
5:20-6:08
6:08-6:56
M to Thurs- straight class Friday, advisers are given the discretion in the conduct of the HGP. Clubbing and
gardening will be given every Friday. Remediations will be given by subj teacher every Friday.
In the second quarter, the new sections will take effect.

III. Modules
There are modules available in Eng, Fil, and Sci.

IV. Other Matters

Each department will prepare lanterns and Christmas lights.
Christmas lighting in the first week of December. Details will be relayed soon.
For the party:
Prepare 5 gifts (any amount will do)
1. To the person who motivated you the most
2. To the person whom you wanted to develop to be the better version of him or herself
3. To the person whom you want to ask forgiveness with
4. To your bestfriend/close friend
5. To a person whom you want to have emotional gratification and blessing for the coming year

III. Adjournment
The meeting ended at exactly 2:55 pm.

Proceedings of the Meeting with Mr. Cayacap

**InSeT- Dec. 14 to 18, 2020
Mon to Wed- free food for the teachers
Thursday and Friday- BYOP

Fri(Dec. 18)-Fiesta Pasko Party with catering service

1st week of Dec. -Christmas lighting with Holy mass which will start at 4:00 pm. Then Christmas lighting will
follow.
Department heads will discuss the details about this.
Tents will be provided, two departments will occupy one tent.
We will contribute finger foods per department.
Tableau of the Birth of Jesus before the concert:
Christine Zuasola will act as Mary and sir Michael Arioste will act as Joseph.

Distribution of certificates on the last day of InSeT.

Each department will present Christmas dance or song on the day of Christmas lighting.

**Motif per day for the InSeT:

Dec. 14- red
Dec. 15-Green
Dec. 16- Yellow
Dec. 17- Blue
Dec. 18- Any Christmas- themed color(like gold, green, and red)

**Enlist yourselves to your respective Head Teacher if you wanted to join in the Plantation Bay stress
buster activity( 20 and above is 1, 800 per head ; below 20 is 2 000 per head) on Monday, Nov. 23, 2020.
Time to book: 1 pm to 10 pm.
Reminder: Bring own towels, soap and shampoo.

Meeting with the MTs, HTs, and GLs

Date: December 07, 2020
Presider: Mr. Ricardo T. Cayacap Jr.
Time Started: 2:05 pm
Agenda:
1. Groupings for the INSET
2. Equipments for the training
3. Venue prep
4. Modules
5. Dec. 9 Act
6. Plantation Bay Escapade

I. Preliminary
The meeting started with a prayer led by Mrs. Teresita D. Consad.

II. Meeting Proper

1. Groupings for the INSET

The list of teachers per group is ready. Teachers from Babag Night High School will join us during the
InSeT. There will be 4 groups with 40 to 41 teachers per group.

2. Equipments for the training

LED TV will be used.

3. Venue Prep
Rooms to be used will be the ones located in the TVL, SEF(2nd floor) and RECDA(1st Floor- OBC and
library).
There will be 4 speakers per day for the INSET. IPCRF and Catch up Plan will be made on Dec. 18, 2020.
Group1(Techno Savy): RECDA Bldg.
Group 2(Digital Warriors):SEF Bldg. (2nd floor)
Group 3(Online Mentors): TVL Bldg(1st floor)
Group 4(Dynamic Wikis): TVL Bldg(2nd floor)

4. Modules
The modules produced could not cater the number of students in the school and the
"set" system that we practiced couldn't be done because the modules are incomplete. To address the
concern, we will utilize the offline module app. With that, advisers will conduct an inventory who among
their students have smartphones and those who do not have and give the data to their respective Grade
leader.
For Grade Leaders- Consolidate the number of students who have smartphones and those who do not
have.

5. Dec. 9 Activity
Sir Louie relayed to the group the details of the ceremonial lighting of Christmas Tree. It will be composed
of three parts namely: Holy Mass, Short Program and Concert Proper. The school's first ever Christmas
lighting will start at 4:00 pm on Wednesday,December 9, 2020.

6. Plantation Bay Escapade

Dec. 20 at 12:00 pm to 9:00 pm.
Bring your own towel.
Buffet will be served at 6:00 pm. Theme: Hawaiian or Bohemian
Deadline of the payment(Php1800): Wednesday, December 9, 2020

III. Adjournment
The meeting was adjourned at exactly 3: 10 pm.
 Meeting with the HTs and GLs
Date: Jan. 4, 2021
Time Started: 1:10 pm
Venue: Principal's Office
Presider: Mr. Ricardo T. Cayacap Jr.

Sir Cayacap reminded the teachers to be courteous and open-minded.

HGP will be included in the SF9 and SF10. If you're done printing the SF10, you may add(handwritten)
HGP in the last row.

Last week of January will be the target sched of card releasing(1st quarter).

Advisers can give the gradesheets to the subject teachers.

The scores of the modules which were given to the students last December will be recorded for the 2nd
quarter.

For the synchronous online classes, we will follow the section's class program. Teachers will discuss the
concepts contained in the modules given last December.

III. Adjournment: 2:25 pm

Meeting with Mr. Cayacap

Date: January 18, 2021(Monday)
A. Releasing of report card and modules will be on Thursday, Jan. 21 (Grs. 7 and 9) and Friday, Jan. 22
(Grs. 8 and 10). In addition to the distribution of the report cards, according to Sir Ricky, no grade slips are
allowed to be distributed. It should be the report card only. Report card must be taken home by the parent
or guardian.
B. For the advisers of the sections which have learners who are being transferred to the new sections,
kindly write their new section as well as the name of their new adviser using a PENCIL on the report card.
Furthermore, their report card will be released by their previous advisers but their modules will be
distributed by their new adviser following Set A-Set B scheme.
C. in writing the name of the student on the report card, start with the family name, given name and middle
name. All in CAPITAL LETTERS.
D. Compile all the hard copies of weekly home learning plan in a long, white folder. We are also to compile
all the minutes of the meeting in a notebook. It should be prepared within the week. I will send the soft
copies of the consolidated weekly home learning plan as well as all the minutes as soon as it will be
completed so that you can have them printed and pasted on a notebook for the minutes. Have them noted
by your respective HT, MT, and our principal.
E. No synchronous online classes will be held this week due to the distribution of report cards and modules.