Occupation

1 administrative secretary

Tasks
Maintain the schedule and calendars of events.
Write, type, and distribute meeting notes, routine correspondence, or reports, such as monthly, statistical,
or expense reports or presentations.

Technology Skills
Technology Calendar and Scheduling Software - Scheduling Software
Technology Database management system software:
Knowledge
Clerk: Knowledge of office and administrative procedures and systems, such as word processing, file
and record management, stenography and transcription, design of forms and other office procedures and
terminology.
English language:
Skills
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Abilities
Oral expression: the ability to communicate information and ideas by speaking so that others will
understand.
Wages and Employment Trends
$18.68 hourly, $38,850 annual

2 administrative assistant

Tasks
Meet with other departmental leaders to establish organizational goals, strategic plans, and
objectives, as well as make decisions about personnel, resources, and space or equipment
needs.
Technology Skills
Data base user interface and query software
Knowledge
Administration and Management — Knowledge of business and
management principles involved in strategic planning, resource allocation,
human resources modeling, leadership technique, production methods, and
coordination of people and resources.
Skills
Time Management Managing one's own time and the time of others.
Abilities
Written Expression The ability to communicate information and ideas in
writing so others will understand.
Work Activities
Communicating with Supervisors, Peers, or Subordinates — Providing
information to supervisors, co-workers, and subordinates by telephone, in
written form, e-mail, or in person.
Wages
$47.54 hourly, $98,890 annual

3 practitioner secretary

Tasks
Analyze internal processes and recommend and implement procedural or policy changes to improve operations,
such as supply changes or the disposal of records.
Technology Skills
Email software - Email software; IBM Notes Hot Technology; Microsoft Outlook Hot Technology; Novell
GroupWise
Knowledge
Administration and Management — Knowledge of business and management principles involved in strategic
planning, resource allocation, human resources modeling, leadership technique, production methods, and
coordination of people and resources.
Skills
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

Abilities
Oral Comprehension: the ability to listen to and understand information and ideas presented through spoken
words and sentences
Work Activities
Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
Wages
$46.54 hourly, $95,890
4 administrative assistant
Tasks
Determine existence and amount of liability according to current laws, administrative
and judicial precedents, and available evidence.
Technology Skills
Database user interface and query software: Microsoft Access Hot technology; Online
databases
Knowledge
Customer and Personal Service — Knowledge of principles and processes for
providing customer and personal services
Skills
Active Listening — Giving full attention to what other people are saying, taking time
to understand the points being made, asking questions as appropriate, and not
interrupting at inappropriate times.
Abilities
Deductive reasoning: the ability to apply general rules to specific problems to produce
answers that make sense.
Work Activities
aking Decisions and Solving Problems - Analyzing information and evaluating results
to choose the best solution and solve problems.
Wages
$46.89 hourly, $97,520 annual
 5 Administrative and post-secondary teachers
Tasks
Conduct classes to teach procedures to staff.
Technology Skills
Accounting software Fund accounting software; Intuit QuickBooks
Knowledge
English Language Knowledge of the structure and content of the English language including the meaning and spelling
of words, rules of composition, and grammar.
Skills
instructing Teaching others how to do something.
Abilities
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Work Activities
Training and Teaching Others Identifying the educational needs of others, developing formal educational or training
programs or classes, and teaching or instructing others.
Wages
$47.54 hourly, $98,890 annual

Gisela López pacheco

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