UNIVERSITY OF

ZIMBABWE
FACULTY OF COMMERCE
INDUSTRIAL ATTACHMENT LOG-BOOK

NAME OF COMPANY/ORGANISATION: POWERSPEED

ELECTRICAL (PVT) LTD
NAME OF STUDENT: TINODIWA .B. MUDZIMBASEKWA
REG NUMBER: R177008S
DEGREE PROGRAMME: BACHELOR OF BUSINESS
STUDIES HONORS DEGREE IN MANAGEMENT
PERIOD OF ATTACHMENT: 1 YEAR
NAME OF SUPERVISOR: MR .S. SIWELA

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
FEBRUARY INDUCTION  The induction training was
WEEK 1  Acquired knowledge about very beneficial to me as it
the organisational structure helped me to be familiar and
of Powerspeed Electrical aware of the working
Ltd. environment.
 Overview of the company  However, it was quite short to
vision and values. grasp and master all concepts
 Induction training and more time should be given
accompanied by Mr G to future students to familiarize
Chauke. themselves with the processes
 Overview of the of the company and get more
accounting system and attention where possible even
procedures of Powerspeed if it goes down to how the
Electrical Ltd. student takes it, for example
 Familiarize myself with the way he or she asks
organisational tools and questions on grey areas.
equipment like computers,
printers, photocopying
machines and scanners.
WEEK 2 INTRODUCTION TO  First experience with Pastel
DEBTORS was not very difficult, since the
 First experience with the trainee studied pastel in the
Pastel system, learning the module AC105 &AC115:
basics, logging in, INFORMATION
accessing the menu. PROCESSING. Therefore
 Overview of the pastel did not have any
accounting cycle and how challenges to the trainee since
it works, capturing cash he was familiar with it
sales and swipes from daily however there were some grey
banking sent from areas which the trainee needed
branches. assistance.
 Receiving petty cash slips  Mrs L Basitiyao the first to
approved from the cashier introduce the trainee to Pastel
office was patient and understood that
 Checking if the petty cash the trainee is new to the
slips tally with the petty system.
cash reimbursed from the  In most cases if the petty cash
branches. reimbursed does not agree with
the petty cash it was not

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:


WEEK 3  First experience with the 
Mobilink Enterprise
Resolution system,
learning how it is operated.
 Posting debtors into
mobilink system by
entering the deposit date,
reference, amount, bank 
code and the deposit type
under the receive payment
batch in mobilink.
 Posting captured batches in
pastel for it to be able to be
reconciled month end.
WEEK 4  Learning to create deposit
accounts for branches in
Mobilink.
 Confirming RTGSs to
branch administrators and
managers. The trainee have
a personal phone in which
branches would call to
confirm the rtgs payments
made by customers
whether the payment went
through. If it went through
the trainee would send the
reference to confirm
through email.
 Doing end of month
debtor’s reconciliations.
 Filling all batches of the
month into files labeling
month and year.
TRAINEE SIGNATURE:
entered into the pastel sage
system.
First experience with Mobilink
Enterprise for the trainee was not
really the best of starts, everything
was obscure, Mobilink proved to
be quite difficult to deal with for
the trainee but however, it was part
of the learning process.
Also, Mrs L Basitiyao was lenient
and patient because the trainee is
new to the system.
 Posting of debtors required
accuracy since if posted wrong it
might affect accounts of the
customers. An absolute check is
needed whether you captured
correctly before posting the
batches.
 Customer deposit accounts are
only created at the head office for
respective branches.
 This allowed the trainee to
interact with branches of the
company and be able to answer
business calls which is a good
experience.
 There were corrections needed
when doing reconciliations for
example when posted to the wrong
bank or account a reversal of such
deposit to the payment was done to
correct the error.
 Filling is helpful for record
keeping and order into the office
environment.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
MARCH  Continued with debtors  Had more exposure to
WEEK 1 reconciliations. mobilink thus allowing a
 Updating customer accounts clearer understanding.
by entering customer details  Meeting due dates was a bit
including customer name, challenging since the trainee
contact details and physical was still trying to get to
address of business. understand.
 Capturing cash sales and
swipes from daily banking
sent from branches for the
month into pastel.
 Allocated own branches to
manage which are ES
SOUTHERTON, GWERU,
BORROWDALE AND
MUTARE.
WEEK 2  Capturing of cash sales for  The use of emails is good since
respective branches. it trains to learn business
 Posting debtors into communication.
Mobilink for the branches.
 Running statements for
branches or customers when
requested and sent them
through email.

WEEK 3  Running customer age  The exercise brought more

analysis and checking on
customers debit and credit
balances.
 Exercise authorized by MR
Zingwe to call branch
managers and clearing credit
balances from customers so
that they invoice their money
in open cash or make a
refund.
light to the understanding of
the debit or credit balances on
customer accounts in which the
debit balance meant an
outstanding amount which
should be paid and credit
balance is the money in open
cash in which the company
owes the customer.
 This shade more light as to the

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

  Capturing of the daily
banking.
 Posting debtors into the
system.
WEEK 4  Posting captured cashbook
and journal batches for the
month in pastel.
 Reconciliations for the
respective branches for the
month of March.
 Sending age analysis to
branches so they clear off the
debit and credit balances.
 Doing petty cashes for
branches.
TRAINEE SIGNATURE:
debtor’s payment period of the
company.
 University Of Zimbabwe
faculty of Commerce should
allocate more tutorial periods
to practical lessons on:
 Microsoft Excel & Word
spread sheets,
 Enterprise Resources Planning
Packages like SAP, and Pastel
et al.
 This will enable students to
familiarize themselves with
automated systems before
going for industrial
attachment.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK DONE
RECOMMENDATIONS
APRIL  Finishing reconciliations for
WEEK 1 month end.
 Capturing cash sales.
 Posting debtors.
 Creating Journals to clear
rounding differences.
WEEK 2  Creating journals for the
withholding tax for customers.
 Preparing a Rollover Report.
 Matching postings between
two ledgers used by the
organization i.e. Pastel and
Mobilink.
 Initiating in correction of
entries in order to balance off
the ledgers.
WEEK 3  Doing refunds for customers.
 Updating customer deposit
accounts into the system.
 Capturing Leon payments
from branches into pastel.
TRAINEE SIGNATURE:
TRAINEE COMMENTS &
 In my third Month as a trainee
well versed with the system, it
was easier to do journals on my
own.
 I would recommend the
company to limit the number of
journals that one must do per
Month due to the fact that they
can be used to manipulate the
system.
 The organization uses two
ledgers which are Mobilink and
Pastel
 As a trainee, I recommend the
company to use an integrated
system which minimizes the
risk that are associated with
using Pastel and Mobilink when
employees undergo Rollover
i.e.
 Discrepancies between the two
ledgers as some entries might
go unnoticed, which threatens
the credibility of accounts
month end reports.
 Some branches bring deposit
accounts with insufficient
information to be updated.
 Also, other branches bring d
accounts without being signed
WORK SUPERVISOR’S SIGNATURE:
  Capturing head office
expenses.
 Filing all the branch banking’s
into respective branch files.
 Creating journals to move
cash sales to respective
customers account.
WEEK 4  Posting captured cashbook
and journal batches for the
month in pastel.
 Reconciliations for the
respective branches for the
month of April.
 Sending age analysis to
branches so they clear off the
debit and credit balances.
 Doing petty cashes for
branches.
TRAINEE SIGNATURE:
by their managers.
 ‘Powerspeed executives should
emphasis to Branch
Administrators and Managers
the importance of submitting
relevant documents.
 This will enable the company to
track record of customers that
owes us money and take
appropriate action to recover it.
 Reconciliations proved to be so
challenging because of the
volume of work and also a lot
of transactions from branches
which were not in accordance
with particular standards before
the trainee joined the
department.
 The organization should ensure
that there is equitable
distribution of branches that one
manages especially for trainees.
 This will enables trainees to
copy up with work without
legging behind and it will
trigger to meeting of
departmental deadlines on
capturing and postings.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
MAY INTRODUCTION TO  In most cases, invoices from
WEEK 1 CREDITORS suppliers with no current tax
 Receiving invoices from clearance were returned to the
procurement departments of procurement and has to be posted
branches. only when the tax clearance is
 Checking invoices if they available or when a 10% Vat is
qualify for payment and Withheld.
returning those that are  Procurement department must
invalid to the procurement make sure that all creditors have
department. a current and valid tax clearance
 Logistic invoice verification in order to speed up payments to
if there is a purchase order. creditors.

WEEK 2  Updating the outstanding  Creditors’ outstanding schedule

payment schedule in excel were categorized by branch and
speed sheet. are sort by supplier’s to enable
 Filling invoices to users to analyze them as per
outstanding file in which branch, but making it difficult for
invoices are short in those responsible for payment
alphabetical order by decision to identify oldest
supplier’s name. invoices in the schedule.
 The creditors department should
therefore prepare another
schedule which is sort by invoice
date to enable easy and quick
identification of oldest invoices
not yet paid to maintain
competitive credit history of the
TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

WEEK 3  The following types of
payments were made
through the imprest;
 Creditors.
 Transfers to districts.
 T &S claim and advances.
 Casual wages.
 Staff special funds.
 Petty cash reimbursements.
 Rentals.
 And medical claims.
Writing Internal Transfer
bank slips, to all banks eg
Stanbic, FBC, Steward,
Ecobank, NMB, MBCA,
Barclays, and CABS among
others.
WEEK 4  Submitting finished RTGS
forms and internal transfer to
Mr Bowa to check for errors.
 Taking the payment for
authorization by responsible
signatories. Mr Zingwe
(C.F.O), Mr Gurira and Mr
Macklin (C.E.O, Managing).
 Creditors’ reconciliations.
TRAINEE SIGNATURE:
organization.
 The method of making payments
was manual that is writing RTGS
and Internal Transfer making it
more prone to errors which can
only be reversed by re-writing
the transfers.
 The company should also adopt
to online banking methods of
making payments in order to
enhance ;
 Effectiveness in time taken to
process a payment which triggers
to betterment of credit position of
the company.
 Efficient Labour resources- since
it will not be too laborious for the
creditor’s clerk to make a
payment but rather allocate the
extra effort and time to
concentrate on other crucial
duties like posting.
 Manual payments are subject to
errors for example writing wrong
account numbers which resulted
in payments being cancelled.
 However, there was little room
for error as Mr Bowa confirmed
the payments first before they go
to the respective signatories.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS&
RECOMMENDATIONS
JUNE  Continued with creditors  Some supplier still do not credit
WEEK 1 reconciliations. us for w/holding tax and
 Posting of GRVs into the Suppliers taking long to send in
system. their statements.
 Doing requisitions for  The company should create a
creditors so they can be paid mechanism which speed up
 Updating the Age Analysis. receiving of statements as
 Reconciliation of the Petty requested.
cash for branches.

WEEK 2  Petty cash updates for HOST.  Some suppliers took long to
 GUD Africa and Bulk adapt to the new system and
Purchases GRV capturing. send in their statements.
 Checking payments files  Most supplier adapted to the
before they are posted. C.O.D (cash on delivery)
 Creditors’ reconciliations and concept.
writing requisitions for  ‘Powerspeed must adopt a
payments. policy of reconciling on a
targeted schedule for the
suppliers which could need to
be paid urgently first on that
day so as to avoid stop of
supply by suppliers.

WEEK 3  Continued with GUD Africa  Creditors took time to send

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:
 and Bulk Purchases GRV their statements and also there
capturing. were poor statements resulting
 Checking payments files in duplicated invoices and
before they are posted. credit notes.
 Creditors’ reconciliations and  The organization should
writing requisitions for organize meetings with
payments. suppliers if there is need for
 Sorting invoices for payments face to face clarification
and filling. concerning the withholding
taxes.

WEEK 4 CREDITORS RECONCILIATIONS

& POSTING INVOICE &
UPDATING THE CASH BOOK
 Organizing invoices for
payments
 Capturing of GRVs into the
system
 Continued with creditors
reconciliations
 Writing requisitions for
creditors
 Updating cash books

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
JULY  Continued with creditors  Familiarity with pastel helped
WEEK 1 reconciliations. not to start from scratch for the
 Capturing and posting of all trainee.
payments made by the  Capturing was done using the
organization to various physical documents, it is the
suppliers, individuals, company policy that all things to
branches, sundry expenses, be captured should have a
repairs and maintenance and physical document and signed
acquisition of assets among for by the company signatories.
others.

WEEK 2  Making payments using  As for the petty cash, their

different banks, it was my
duty to arrange them by their
respective banks such that
when capturing was done it
will be done per bank. The
company used a variety of
banks namely CABS, FBC,
BANCABC, STEWARD,
BARCLAYS, ECOBANK,
NMB, MBCA, CBZ and
PETTY CASH.
reference numbers were written
by the Cashier Mrs. S Thomas
who handles all cash
transactions. This made it easy
for me to capture because I
followed the sequence that was
used to different payments done
through cash and other banks. As
for petty cash payments, a “BN”
number was used for example
BN10/01, thus I used the petty
cash schedule to make sure that
all the payments were there.

WEEK 3  Capturing and posting of  If all payments are updated, they

payments. are used by various users, the
TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:
  Filing those payments in
ascending order and then
insert a print out for that
batch then submit to Mr.
Mutete and Mr Chisunga
for them to verify if
payments were captured
correctly.
 Allocate payments to their
respective banks.
WEEK 4  Preparation of reconciliation
statements.
 Petty cash reconciliations,
and all branches
reimbursement accounts.
 Posting all bank charges in
their respective banks.
TRAINEE SIGNATURE:
likes of creditors, debtors and
accountants as they affect their
accounts. In case that mistakes
are made it was my duty to
reverse all payments that were
posted in wrong accounts then
post them in the rightful
accounts.
 These reconciliations were done
on month end because all
payments done in that month
would have been posted, thus all
the information would be
available. I worked with all these
banks and requested for
statements 2 days after the
company’s cut-off date.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
AUGUST Debtors  The new trainee needed more
WEEK 1  Introducing new Intern to time to master all crucial
other staff members of concepts.
different branches.  The company should have its
 Assisting the new intern own training department
with how the system which is designed to equip
operate and all procedures new trainees with skills and
as well as demonstrating knowledge of a particular job.
how work is undertaken at
debtors department.
 Verification of work done
by the new student in order
to maintain and sustain
efficiency and
effectiveness.
WEEK 2  Capturing cash sales.  I recommend the company to
 Finishing reconciliations set deadlines that are not tight
for month end. so that there won’t be too
 Sending requested much errors on data capturing.
customer statements via  This will result in trouble-free
email. reconciliations.
 Creating journals for
Withholding taxes and
capturing Leon payments.
WEEK 3  Exercise authorized by  This improved the debtor’s
MR Zingwe to call branch payment period of the
managers and clearing of company.
credit balances from
customers so that they
TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:
 invoice their money in
open cash or make a
refund.

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

WEEK 4  Doing refunds for  Refunds from branches by the
customers. administrators for customers
 Updating customer are sent through an email
accounts by entering requesting to refund a
customer details including customer.
customer name, contact  Refunds where made when
details and physical customers make a payment
address of business. and do not utilize all the
 Capturing cash sales and amount or when issued a
swipes from daily banking credit note.
sent from branches for the
month into pastel.

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

DATE DESCRIPTION OF WORK TRAINEE
DONE RECOMMENDATIONS
SEPTEMBER  Finishing reconciliations
WEEK 1 for month of August.
 Capturing cash sales.
 Posting debtors.
 Creating Journals to clear
rounding differences.
WEEK 2  Creating journals for the
withholding tax for
customers.
 Preparing a Rollover
Report.
 Matching postings
between two ledgers used
by the organization i.e.
Pastel and Mobilink.
 Initiating in correction of
entries in order to balance
off the ledgers.
WEEK 3  Doing refunds for
customers.
 Updating customer deposit
accounts into the system.
 Capturing Leon payments
from branches into pastel.
 Capturing head office
expenses.
 Filing all the branch
banking’s into respective
branch files.
 Creating journals to move
cash sales to respective
customers account.
TRAINEE SIGNATURE:
COMMENTS&
 The organization uses two
ledgers which are Mobilink
and Pastel.
 As a trainee, I recommend the
company to use an integrated
system which minimizes the
risk that are associated with
using Pastel and Mobilink
when employees undergo
Rollover i.e.
 Discrepancies between the two
ledgers as some entries might
go unnoticed, which threatens
the credibility of accounts
month end reports.
 Time wastage.
 Conflict that may arise when
employees want to correct
mispostings.
 Some branches bring deposit
accounts with insufficient
information to be updated.
 Also, other branches bring d
accounts without being signed
by their managers.
 ‘Powerspeed executives
should emphasis to Branch
administrator and Managers
the importance of submitting
relevant documents.
 This will enable the company
to track record of customers
that owes us money and take
WORK SUPERVISOR’S SIGNATURE:

WEEK 4  Posting captured cashbook
and journal batches for the
month in pastel.
 Sending age analysis to
branches so they clear off
the debit and credit
balances.
 Doing petty cashes for
branches.
TRAINEE SIGNATURE:
appropriate action to recover
it.
 The organization should
ensure that there is equitable
distribution of branches that
one manages especially for
trainees.
 This will enables trainees to
copy up with work without
legging behind and it will
trigger to meeting of
departmental deadlines on
capturing and postings.
WORK SUPERVISOR’S SIGNATURE:
DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
OCTOBER  Capturing and posting cash  Organizational branches have
WEEK 1 sales. different ways of managing
 Reconciliations for the their operations.
respective branches for the  The company should arrange
month of September. training and development
 Filing all the branch programmes which brings
banking’s into respective uniformity amongst the
branch files. branches.
 Posting debtors.
WEEK 2  Creating deposit accounts for  When customers make a
branches and updating prepayment, the amount is
deposit accounts from then moved to the customer’s
branches into the system. account from the cash sales.
 Confirming customer
payments for branches and
resolving queries from
customers.
 Calling customers with
overdue amounts to settle
their payments.
 Posting debtors
WEEK 3

WEEK 4

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

DATE DESCRIPTION OF WORK TRAINEE COMMENTS&
DONE RECOMMENDATIONS
NOVEMBER
WEEK 1

WEEK 2

WEEK 3

WEEK 4

DATE DESCRIPTION OF WORK TRAINEE COMMENTS&

DONE RECOMMENDATIONS

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

DECEMBER
WEEK 1

WEEK 2

WEEK 3

WEEK 4

DATE DESCRIPTION OF WORK TRAINEE COMMENTS&

DONE RECOMMENDATIONS
JANUARY
WEEK 1

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE:

WEEK 2

WEEK 3

WEEK 4

TRAINEE SIGNATURE: WORK SUPERVISOR’S SIGNATURE: