iHCM2

Self Service Employee

User Guide

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Introducing your ADP Services
This user guide introduces the service available to view your payslip. As part of ADP’s environmental
commitment to reducing carbon footprints, we will be adopting a new way for you to view your payslips.

These new services are specifically designed to allow you the freedom to serve yourself, when and where you
like. Through ‘Self Service’, all you need is an internet connection to have access to features such as the
ability to manage and review your own personal information, to view your payslips on-line and even request
holiday leave.

If you have any questions regarding this guide or related topics, please feel free to contact your usual internal
contact who will be pleased to help.

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CONTENTS

Logging in……………………………………………..……………………………………..page 4
Forgotten Login Screen………………………………………………………………..page 5
Home Screen……………………………………………………………………………….page 7
Home Screen Breakdown…………………………………………………………….page 8
Personal Details (Read Only)………………………………………………………..page 8
Banner…………………………………………………………………………………………page 8
My Details……………………………………………………………………………………page 9
Pay and Statements……………………………………………………………………..page 9
Announcements…………………………………………………………………………..page 9
Your ADP Payslip Explained…………………………………………………………page 10
A-Z guide of your new Payslip…………………………………………………….page 11

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LOGGING IN
Website: https://ihcm.adp.com/whrm
Username: Personal email address (e.g. John.Smith@gmail.com)
Password: Initial temporary password and your username will be sent to you from ADP (No-
reply@adp.com)

Upon your first login you will be required to change your password and setup a security question to
retrieve your login details. These will be needed, once you have logged in for the first time, should
you forget them later on.

You will need to compete this step via a laptop, PC or tablet before you can use iHCM2 on a
smartphone.

Help: If you forget any of your login details please select one of the three options highlighted above
(‘Forgot your user ID?’, ‘Forgot your password?’ or ‘Change your password?’). You will be directed
to the following screen displayed as an example on the next page.

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FORGOTTEN LOGIN SCREEN
After you have clicked the ‘Forgot your password?’ link, the screen below will open and you will be
required to enter your Username and perform a security task.

New log in details will be emailed to you as soon as you click on the ‘Validate’ button.

Help: ‘Forgot your user ID?’ - click this link if you require your username to be emailed to you:

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‘Change your password’ - click this link if you want to amend your password before the 120 day
reminder:

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HOME

Once you have logged into iHCM2 you will land on the home page (shown below).

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HOME SCREEN BREAKDOWN

1. PERSONAL DETAILS (READ ONLY)

This will display your name, job title, employee code and your reference number. These details
will have been added by your employer.
Help: If there is incorrect data held within this section please notify your usual internal contact.

2. BANNER
Your employer may have uploaded a corporate company banner, however you are still able to
edit your home page banner, avatar photo and language customisation by clicking on the ‘edit’
link in the top right hand corner (see section 1 above). If you wish to edit your home page
banner, you can choose from one of nine standard pre-built options by clicking on the ‘edit’ link
to change it (the standard default are the wind turbines as show above). Changing your home
page banner only affect your login screen and will not be visible by any other users.
Help: If you are unable to edit this section please notify the ADP Service Team on: 0330 900
4426.

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3. MY DETAILS
This tile will provide you with access to the following data held on your record; personal
information and job details. If you click on any of these links it will direct you to the particular
information you wish to view.

4. PAY AND STATEMENTS

This will enable you to access your most recent, and your historical, payslips, P60’s and P11D’s.
Only payslips generated from ADP iHCM2 will be accessible from this area.

When you leave the business your payslips and other information may be available depending
on your configuration in the system. Please ensure you download your payslips within this time
period.

5. ANNOUNCEMENTS
This tile will only display if an announcement has been added by your employer. These
announcements are company-wide and will be visible by all employees. To access the full
content of each announcement you will need to click onto the link withint the tile to view its
content.

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YOUR ADP PAYSLIP EXPLAINED

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A-Z guide of your Payslip

Section
Description
above

ACCUMULATIONS – any other applicable totals – these may not just be for this tax year, but may
7
be on-going

AMOUNT PAID – the actual amount to be credited to your bank account, or paid by cheque, on
A 12
your pay day

ANNUAL SALARY – your basic annual salary figure. This is usually what determines the ‘Basic Pay’
11
figure of your earnings

BROUGHT FORWARD & AMOUNT PAID – any amount brought forward from previous payslips
B 8
and your Net Pay = your Amount Paid

8 CARRIED FORWARD – any amount carried forward to a future payslip

C
2 COMPANY MESSAGES – any messages required for your attention will be displayed here

6 DEDUCTION AMOUNT – the total amount being deducted, by type

D
DEDUCTION NAME – a breakdown of your deductions by type. Your tax code can also be seen
6
here

5 EARNING AMOUNT – the total amount being paid per earning

5 EARNING NAME – a breakdown of your income by type of payment

E
EARNINGS, DEDUCTIONS, AND NET PAY – the total for this payslip of your earnings and
8
deductions = your Net Pay

3 EMPLOYEE NUMBER – you will need this if you have any queries regarding your pay

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 EMPLOYER’S CONTRIBUTIONS – these are the contributions made by your Employer on your
behalf. These will include National Insurance (as your Employer pays a contribution as well as
10
you), and things such as Pension and other Benefits as applicable. This is the amount for this
payslip only

4 EMPLOYER’S NAME – the name of your Employer

NI NUMBER – this is your National Insurance Number. This is your unique identifier with many
11 state bodies, such as the Inland Revenue, and identifies your contributions to those bodies, such
as Income Tax and National Insurance contributions
N
NOTES & MESSAGES – this is an area where you may receive Payroll and HR-related messages.
9 These may be personal to you, or sent to a group of people – perhaps even all employees. You
should always check this box

3 PAY DAY – the day that the money is credited to your bank account

4 PAY GROUP – this is used by HR to identify the group of people that you are paid with
P
8 PAYMENT METHOD – how the money is being paid

7 PREVIOUS EMPLOYMENT – any totals for this Tax Year before you joined your Employer

R 5 RATE – this is the rate in £s per unit

4 TAX YEAR TO DATE – the totals since the beginning of this Tax Year (last 6th April)

T 7 TAX MONTH – the month in the UK Tax Year (April to April) in which this payment is being made

7 THIS EMPLOYMENT – the totals for this Tax Year at your Employer

U 5 UNITS – this could be hours, days, etc., depending on the earning

Y 1&3 YOUR NAME – if this is not your name, please tell your manager / HR team immediately

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