USA Millwork

AP Specialist
USA Millwork Denver - Denver, CO - Full Time

SUMMARY: Under the general supervision of the Accounts Payable Manager and in accordance with
established standards, is primarily responsible for preparing documents for payment.
The Opportunity
We are looking for a highly motivated Accounts Payable Accountant to help build our Accounts Payable
department and processes. This role will be a key partner for the finance, accounting, operations and
procurement teams to streamline and scale processes. The Accounts Payable Accountant is responsible for
overseeing the day-to-day processes and technology that enables USA Millwork to maintain controls that
ensure the integrity of the accounts payable system. The ideal candidate will have extensive experience in
AP operations, including accounts payable and payment processing, managing policy, and maintaining
contractual and accounting compliance activities. This role will require exceptionally high standards for
operational excellence and communication.

Core Responsibilities
• High volume full cycle accounts payable
• Process 2 way and 3 way match purchase order invoices, non- purchase order invoices,
code to appropriate general ledger account and identify tax categories
• Verifies sales tax by calculating requirements on paid invoices
• Ensure the timely entry of accounts payable invoices
• Process employee expense reports
• Collaborates with other team members to process payments within terms
• Maintains proper document retention of invoices.
• Ensures proper documentation is collected for vendor setup
• Performs vendor statement reconciliations.
• Cultivate and maintains positive relationships with vendors
• Works with team members to improve process flow of accounts payable
• Assists with monthly close items and meets close deadlines.
• Prepare monthly invoice accrual
• Prepare and perform weekly check runs
• Process and reconcile credit card activity
• Ensure sales & use tax compliance
• Manage 1099 process
• Ensure vendors and subcontractors are following company requirements.
• Responsible for fleet management, including vehicle maintain logs, lease agreements
and DMV renewals
Projects
• Assist with ACH project
• Assist with documenting AP process & procedures
Required Skills and Experience
• 3+ years of A/P experience
• Associates degree in Accounting or Bookkeeping certification (preferred) but not
required
• Previous Construction Experience a plus
• Previous experience with Foundation, QuickBooks and Sage (preferred) but not required
• Self-motivated with a high degree of integrity, professionalism and reliability
• Strong organization and planning skills
• Positive “can do” attitude and highly analytical, enjoys a challenge
• Ability to work well with others as a team member
• Strong attention to detail and excellent follow-through skills
• Excellent written and verbal communication skills
• Ability to adapt to rapid changes
• Ability to manage time and meet deadlines
• Self-starter who can work efficiently with minimal supervision