LOCAL GOVERNMENT UNITS DUTIES AND FUNCTIONS:

Barangay is the basic local government or political unit in the Philippines. The barangay
secretary handles administrative functions in a barangay. A barangay chairman is in charge
of appointing the barangay secretary. A person of legal age, who is at least a high school
graduate in a Philippine-recognized school and a qualified voter and an actual resident of
the barangay, has an equal chance for an appointment as the barangay secretary.
Clerical Functions
The barangay secretary mostly does the office work in the barangay hall. He keeps and
maintains all records and documents of the barangay. Any requests made from the
barangay regarding certifications, endorsements and other forms are the responsibility of
the secretary. He likewise takes minutes of all the meetings of the assembly. He records all
proceedings that take place in the hall such as grievances and disputes. He prepares the
assembly minutes and posts it in conspicuous places within the barangay. He provides
administrative support to all barangay officers.
Civil Registrar Duties
The secretary maintains an updated record of all the residents of the barangay. She must
have the following information at hand: name, address, place and date of birth, sex, civil
status, citizenship and occupation. The secretary may also keep other personal information
of the barangay’s residents as long as the law allows her to. She also assists the municipal
civil registrar in birth, death and marriage registrations within the unit. She submits a
monthly report on registered births, deaths and marriages of the barangay, as well as the
annual number of residents with their respective local civil registrars.
Electoral Responsibilities
Since the secretary keeps a record of all the inhabitants of the barangay, he is a big help
during an election period. He assists in the preparation of forms during the election period.
He also promotes and supports initiatives, campaigns regarding election, referenda or
plebiscites in coordination with the Commission on Elections. He helps in maintaining the
peace and order during election period, whether it involves national or local elections.
Other Duties
Like with the other barangay officials, the secretary assists the barangay chairman in
implementing his duties and responsibilities. She is also responsible for keeping the peace,
public order and safety in the community. She works hand in hand with the different
barangay officials in initiating and implementing various local projects. These projects may
involve health care, social work, public works, education and entrepreneurial initiatives. She
also helps in regulating the use of barangay facilities such as the use of multi-purpose halls
and sports equipment owned by the unit. She also exercises other functions as mandated by
law.
A nonprofit organization is a business that operates for a public purpose, such as a charity or
social service organization. Unlike a for-profit corporation, turning a profit is not its goal.
Nonprofits are run day-to-day by an executive director. Similar to their for-profit chief
executive officer counterparts, executive directors are appointed by and report to a
volunteer board of directors, who oversee the organization strategically. A board of
directors is comprised of multiple board members and a few titled officers.
The Role of the Chairman
The chairman of the board of directors is the highest level officer of the nonprofit
organization. He partners with the executive director to ensure that the group’s mission
statement is followed. In addition, he leads all board meetings, sets the agenda and directs
all financial planning. In some organizations, there is a vice chairman who serves as second
in command, leading in the absence of the chairman.

The Role of the Committee Chair

Many larger nonprofit organizations have a large board of directors. In these environments,
board members often sit on committees that analyze and create policies for various areas or
functions of the organization. Examples of this include financial committee, membership
committee and fundraising committee. Committees are managed by the committee chair, a
board director officer who creates the policies surrounding committee work, reporting to
the chairman of behalf of each.
The Role of the Secretary
The secretary is an officer on the board of directors who compiles and maintains all of the
board’s records. This includes meeting minutes, correspondence and legal documents, such
as the nonprofit organization’s articles of incorporation. Serving as part administrator and
part librarian, the secretary serves tracks all of the board’s votes and policy changes.
The Role of the Treasurer
The treasurer is a nonprofit organization’s top financial officer. Partnering with the board
chairman and executive director, she develops and administers the annual budget. She also
creates policies and best practices surrounding the organization's financial management
procedures. Nonprofit are given special tax treatment by the government. As a result, it is
important for treasurer to remain current on regulations to ensure the organization's legal
compliance.
The mayor is responsible for a wide range of functions in the city government. Regardless of
how large or small the city may be, the mayor is considered to be its leader. The mayor is in
charge of handling the daily administration of the city. The success of local government
hinges on the decisions he makes and how efficiently he carries out his duties.
Conserves the Peace
The mayor is in charge of keeping the peace in the city. The appointments that the mayor
makes to the public safety sector will determine how successful the community will be in
avoiding crime. The mayor must make sure that this sector is working to reduce crime rates.
Manages City Operations
The mayor is responsible for overseeing the operations of the city. She manages the daily
operations by supervising the officials of each city department. She gets involved in the
long-term planning, and makes sure that each department is working toward its goals.
Recommends Legislation
The mayor recommends legislation to the city council. He can recommend the best course
of action as well as provide any information that the council may need in order to carry out
the legislation.
Addresses the City
The mayor is responsible for delivering a state of the city address. This address typically
occurs at least once a year. She will give the residents a progress report on the success of
the city. She can inform people of the changes that have been or will be made. Her speech
may also include the city's future outlook.
Signs and Vetoes Legislation
The mayor has the ability to veto and sign legislation. The mayor must be prepared to
explain the veto to the city council at the time of the veto. He may also choose not to take
any action on resolutions passed by the city council.
Budgeting
The mayor is in charge of working with city officials and administrators to complete a budget
for the city. The budget must be within the limits of the city's income. The mayor must
ensure that all of the funds are allocated properly to each department. The mayor should
monitor and adjust the budget as needs arise within different sectors of local government. It
is the mayor's job to make sure that each sector is using its funds in the most appropriate
manner.
Enforces Laws
The mayor is responsible for enforcing the city's laws and ordinances. She must sign all
permits, commissions and legislation. This gives the mayor legislative authority.
A calendar clerk is an administrative professional who is employed within the local, state
and federal court systems. The primary function of this individual is to schedule all court
proceedings. A college education is not required to obtain employment within this field. A
candidate must, however, possess at least a high school diploma or its equivalent. In
addition, he must also be able to successful pass a drug and criminal background screening.
Scheduling
The majority of a calendar clerk’s day is spent scheduling the various activities that
take place in the court. This includes arbitrations, conferences, motions and trials. Liaising
with the court administrator and other senior court officials, she obtains the availability of
each judge so proceedings are scheduled in a timely manner. In some instances, she
interacts directly with judges.

Once dates have been set, the calendar clerk notifies defendants, plaintiffs and attorneys of
the schedule. This is accomplished via telephone or mail. In instances when conflicts arise,
such as when a needed witness is unavailable, she makes all appropriate changes. For
example, in accordance with the regulations of the court, she may grant or deny
continuances.

Administration
A calendar clerk performs all clerical tasks that surround the scheduling of court
proceedings. He tracks all notices, ensuring they have been issued as ordered by a judge. He
also prepares various reports, such as those containing statistical data regarding the
caseload of the court system. In addition, as activities are placed on the calendar, he tracks
all relevant information, such as continuances, in accordance with court guidelines.

Law Clerk
In some court systems, a calendar clerk performs the duties of a law clerk. In this capacity,
she researches and collects data, such as past cases, law journals and rulings, aimed at
assisting the judge in preparing for hearings. She may also deliver subpoenas, requiring
witnesses and other parties to appear in court. During these situations, she may arrange for
their travel and accommodations. She also may serve as a go-between for disputing parties.
In addition, a calendar clerk performing the tasks of a law clerk may be required to catalog
all research materials such as legal books.
Named for an ancient tribal village, the barangay is the smallest political unit in the
Philippines. Republic Act Number 8524 or the Local Government Code of 1991 created these
entities to replace municipal and town councils. An elected captain earns his salary by
heading his barangay with the help of councilors and several officials.
Basics
Barangays are formed from contiguous territories with at least 2,000 people, or in densely-
populated cities, at least 5,000 people. Each unit has a captain, seven councilors, youth
council chairman, secretary and treasurer. The unit is responsible for maintaining order,
delivering basic city services, regulating local markets and multipurpose facilities, and
organizing local festivals and sports competitions. A barangay assembly, composed of
barangay residents who are 15 years and older, meets at least twice a year propose, adopt
or amend local laws.

Elections
Elections for the captain, seven councilors and youth council chairman are held every three
years on the last Monday in October. These elected officials then appoint a secretary and
treasurer. Each councilor heads one of eight committees. For example, the youth council
chairman is in charge of the youth and sport committee. Other committees include peace
and order, education, health, agriculture, tourism, infrastructure, and appropriations and
finance.

Salaries
Barangay captains and the other barangay officials do not officially receive salaries
according to the Government Code. But they are entitled to honoraria and other
allowances, as defined by their barangays. These amounts must be at least 1,000 pesos, or
$23, per month. However, they may not exceed the first step of government salary grade
14, which ranges from 8,962 pesos ($205) to 11,949 pesos ($273) per month, according to
the most recent information available from the Philippines Department of Budget and
Management.

Benefits
All barangay officials, including the captain, receive additional benefits. These include a
Christmas bonus in cash and insurance coverage. They receive preferential treatment in
being appointed to government posts to which they are entitled after their terms. Their
years of barangay service are counted as part of any civil service eligibility. They also receive
free hospitalization, medical care, medicines, testing and surgeries in government hospitals.
However, extreme emergencies allow confinement in private hospitals, if expenses are
charged to barangay funds at a maximum of 5,000 pesos ($114). Two of each captain’s
legitimate, dependent children may attend state colleges without paying tuition or fees, but
only for the term of office.