BSBCMM401 Task2 – Part A

1. Refer to Presentation documentation from part-1

2. Presentation date confirmed
3. Written plan is confirmed as the same from Task 1.
4. Power – point slides are included.
5. Materials checklist has been completed and follows.
6. Venue has been checked for hazards. Venue prepared
7. Presentation delivered.
8. Feedback collected through feedback questionnaires and self-assessment included in the
reflection in part B.

Workin
Checked g
order
14 May 18 Y
VENUE
14 May 18 Y
Seating arrangement and room layout
14 May 18 Y
Projection system
14 May 18 Y
Projection screen
14 May 18 Y
VCR and TV
14 May 18 Y
Placement of light switches
14 May 18 Y
Location of room temperature controls
14 May 18 Y
Sound amplification system
14 May 18 Y
Internet connections
14 May 18 Y
Location of power points
14 May 18 Y
Tables for equipment
14 May 18 Y
Decorative elements/flowers

COMPUTER EQUIPMENT
14 May 18 Y
Laptop
14 May 18 Y
Power cords
14 May 18 Y
Connecting cables, including ethernet cable
14 May 18 Y
Back-up of presentation on portable drive
14 May 18 Y
Laser pointer
14 May 18 Y
Data projector
 AV EQUIPMENT
14 May 18 N/A
DVD player
14 May 18 N/A
Remote for DVD player
14 May 18 Y
Microphone and cords

Working
Checked order
14 May 18 Y
Speaker
14 May 18 N/A
Interactive whiteboard

PRESENTATION NOTES
14 May 18 Y
Speaker notes and plan
14 May 18 Y
Slide list
14 May 18 Y
Reference material
14 May 18 Y
Audience materials/handouts
14 May 18 Y
Master hard copy of all materials
14 May 18 Y
Evaluation forms
14 May 18 Y
Presentation file saved to laptop

PRESENTATION AIDS
14 May 18 Y
Pens, markers, whiteboard markers
14 May 18 N/A
Flip charts
14 May 18 N/A
Model
14 May 18 N/A
Props
14 May 18 Y
Diagrams, charts and posters
14 May 18 Y
Presentation software on laptop
14 May 18 N/A
Recording-DVD-sound-music

PERSONNEL
14 May 18 Y
Attendee list/name tags
 14 May 18 Y Special requirements – disabled toilets, lift, diet
14 May 18 Y
Venue/organisation contact list in case of emergency

Task part 2
1.
Effective of presentation were that my points were concise and relevant to the audience.
Feedback from the audience was that my appearance and manner were excellent. Also the content
of the presentation was organized logically and was communicated effectively. The delivers of the
presentation held the interest of the audience and they found that power-point slides were relevant
and accurate.

Feedback suggested that I could have spoken a little louder in some parts of the presentation in
other parts I could have asked the audience some questions to check if they wanted to hear more
detail. These were the only things that feedback suggested was ineffective /had room for
improvement.

Strategies for improvement include using diagrams and display information which the audience may
be interested in seeing. Maintaining eye contact with sections of the audience for longer than I was
doing. Having extra questions to ask the audience to confirm their understand and to draw out some
of their own personal experiences.

2.a.

Principles of effective

 Manage your emotions ( overcome shyness, embarrassment, fear – otherwise these adversely
affect your communication)

 Know your material (rehearse, study materials, anticipate audience questions, be answer them)

 Check for understanding by techniques

 Use multiple communication techniques

 Seek and gather feedback

 understand cultural differences (and how communication may be affected)

2.b

Presentation aids

 Flip charts

 Large white pad on an easel

 Can be written on before and during the presentation
  Useful for gathering and recording audience ideas

 Whiteboards

 Use whiteboard markets (non-permanent pens)

 Can erase to use again
 Electronic versions can create printouts of contents
 Larger than flip charts but not transportable

 Handouts

 Summary of presentation
 May contain extra details that the audience can read later
 May list contact details, websites related to presentation
 Requires printing sufficient quantities beforehand

 Data and overhead projectors

 Projects images from transparencies onto a screen

 Data projectors – computer version of overhead projector
 May require set-up to get right angle, focus, brightness

 Power-point presentations

 Computer software
 Easy to quickly create a presentation
 Simple to save file to a USB or email to presentation site

 Models

 Objects / props to help make a point

 Can create interest in the audience

 Animations / video clips

 Often something relevant can be found online

 Can be entertaining or just distracting