UNIT- Digital Documentation (Advanced)

Applying Styles in a document-

Styles- It is a predefined combination of various formatting features, like font style, colour
and size that is applied to the selected text.
When we apply style, we actually apply a group of formatting effects together in one step.
Style Categories- We can apply headings, title, text, list and other predefined formatting style
to the text by using Styles pane.
Different style categories in Styles pane-
1. Paragraph Styles (text alignment, line spacing etc.)
2. Character Styles (font size & colour, Bold etc.)
3. Page Styles (Margins, headers and footers, borders and background)
4. Frame Styles (text wrap, borders and columns etc.)
5. List Styles (format & position of number & bullets in a list)
6. Table Styles
Applying Styles
Steps to follow-
1. Type the content SidebarStyles Icon
Or
Styles Menu Manage Styles option
2. Styles pane opens Paragraph Styles icon
3. Select the text on which the style is to applied.
4. Choose the Style
Note-To modify a style Right click on slide pane Modify
Using Fill Format Mode
The Fill Format Mode allows you to apply a style to many different areas quickly, such as
scattered paragraphs, words etc. with the same style.
In other words, it copies a style & applies the same to other items.
Steps-
1. Select a heading in your document.
2. Styles panedouble-click on the style, for e.g. Heading 1.
3. Click on Fill Format Mode icon  hover the mouse over the heading on which you
want to apply the same style. Press Esc to quit the mode.
 Creating a New Style from Selection-
To build a custom style, follow these steps-
1. Open a document and format the text as per your requirement.
2. Styles pane select a style category, for e.g. Paragraph Styles category.
3. Click on New Style from Selection icon
Or
Styles Menu New Style
4. Create Style dialog box opensEnter name for your style OK
Creating a New Style using drag and drop-
1. Open a document and format the text as per your requirement.
2. Styles pane select a style category.
3. Select the formatted text and drag and drop it to the Style pane.
4. Create Style dialog box opensEnter name for your style OK
Modifying Styles
We can modify both predefined styles and custom styles by using the following ways:
1. Updating a style from a selection
2. Loading a style from a template or another document.
Updating a style from a selection – Steps are-
i. Format a paragraph as per your choice and select it. (make sure all properties in it are
uniform).
ii. Styles Pane select style you want to update
iii. New Style from Selection icon  Update Style
Or
Styles Menu Update Style
Loading a style from a template or another document- Steps are-
We can copy styles from a template (predefine layout) or another document. Steps are-
i. Open document.
ii. Styles Pane New Style from Selection icon  Load Style
Or
Styles menu Load Styles
iii. Load Styles dialog box opens choose any or all options to select the styles to be
copied-
a. Text
 b. Frame
c. Page
d. Numbering
e. Overwrite
iv. Find and select the template or document to copy styles from.