Fill in the blanks, MCQs and True/False (1 Marks

Questions)
1. Which of the is not a type of formatting supported by word processing software?
o Character Formatting
o Styles and Formatting
o Page Formatting
o Paragraph Formatting
2. A _____is a set of predefined formats that can be applied to selected pages, text,
frames, and other elements in the document. (Ans. Style)
3. When a style is applied to the document it can be applied to the whole group of formats
at a time. (True/False)
4. Which of the following is not included in the Page styles category of OO Writer?
o Margins
o Header and Footers
o Borders and backgrounds
o Line Spacing
5. Which of the following is not a part of the characters’ style category?
o Fonts
o Bold
o Indents
o Superscript
6. Which of the is not included in the paragraph style category?
o columns
o indents
o alignments
o spacing
7. To open styles and formatting dialog box or window click on ________–>_______
option. (Ans. Format, Style and Formatting)
8. Press ___________ short cut key to open styles and formatting window in OO writer.
(Ans. F11)
9. A ________ mode is used to apply a style to many different areas quickly without
having to go back to the Styles and Formatting window and double-click every time.
(Ans. Fill Format)
10. To quit Fill Format mode, press _______ key. (Ans. Esc)
11. You cannot change the styles format once it is created by you in OO Writer.
(True/False)
12. You cannot modify the predefined styles in OO Writer. (True/False)
13. To create a style click on _________ icon available in styles and formatting dialog box.
(Ans. New Style from Selection)
14. Click ___________ option from styles and formatting dialog box to apply style created
from another document. (Ans. Load Styles)
15. You cannot copy the styles from another document in OO writer. (Ture/False)
16. Styles are logical attributes. (True/False)
17. Nihar explained his class that to apply an existing style, except for ___________,
position the insertion point in the paragraph, frame or page and then double-click on the
name of the style in one of these lists. (Ans.: Character Styles)

1. What is formatting?
o Formatting refers to the different settings applied to the text, paragraph, and
page of the document. Formatting helps to make your document more
presentable and attractive.
2. What are the categories of formatting supported by digital documentation
software?
o There are three categories of formatting supported by digital documentation
software.
 Character Formatting
 Page Formatting
 Paragraph Formatting
3. What is an open office writer? Explain in brief.
o Open Office Writer is one of the applications of Apache Open Office.
o It is the word processing software or digital documentation software.
o It supports the basic functionalities of word processing software.
o OO writer open-source application which does not require any license or
subscription.
4. How to start an open office writer?
o To open OO writer follow these steps:
 Click on Start -> OpenOffice 4.1.7 -> OpenOffice Writer.
5. What is a style?
o Styles are a set of predefined formatting already defined in the style gallery or
can be created by the user.
o The set of commands can be font colour, size, font names etc.
o Documentation software has its own gallery of inbuilt styles.
o It’s just a drag-and-drop facility to apply frequently used formatting in
documents.
6. Pratik wants to apply styles to his digital document but he is a little bit confused
about which content he can apply the styles. Suggest to him any four content of
the document where styles can be applied.
o Pages
o Text
o Frames
o Tables
7. How open styles and formatting windows?
o Click on Format –> Styles and Formatting.
8. What are style categories? List a few popular style categories.
o Style categories are different styles available in the style gallery.
o They are different names of appropriate styles category with different formatting
styles.
o Some styles categories are as follows:
  Text Styles
 Chapter Styles
 Index Styles
 HTML Styles
9. Identify the category of the styles:
1. Includes margins, headers and footers, borders and backgrounds – Page Style
2. Includes alignment, tab stops, line spacing, paragraph spacing and borders
– Paragraph Style
3. Includes bold, italics, underlines, the colour of the text, text size – Character
Style
4. Includes wrapping type, borders, backgrounds and columns – Frame Style
5. Includes attributes for font, indents, spacing, alignment, and tabs – Presentation
Style
10. Puja is working in OO Writer. She has opened the dialog box of styles and
formatting. Where she found some style buttons. Suggest these style buttons’
names to her so she can identify them and work properly.
o Paragraph Styles
o Character Styles
o Frame Styles
o Page Styles
o List Styles
o Fill Format Mode
o New Styles from Selection
11. Below some styles are given which are present in the Styles and
Formatting window of the OO Writer dialog box. Identify their style categories:
o Headings – Paragraph Style
o Drop Cap – Character Style
o Water Mark – Frame Style
o Landscape – Page Style
12. What are the various ways to create/apply styles in OO Writer?
o New Style from the selection
o Fill Format Mode
o Drag and Drop
o Load Styles from template or document
o Update/Modify Styles
13. How create a style using drag and drop?
o Select the formatted text which style you want to create using drag and drop.
o Simply drag the text to the Styles and Formatting window. The selected style will
be added to the active style category.
14. Explain buttons available for different style categories in OO writer.
o The Styles and Formatting dialog box is having the following buttons:
 Paragraph Styles – Display the list of all styles available and applied to
the paragraph. For example, Address, Bibliography, Caption, etc.
 Character Styles – Display a list of character styles which is applied to
the text of the document. For example, Bullets, Drop Caps, Caption
character etc.
  Frame Styles – This style category displays the list of syles applied to
borders and frames applied to the contents. For example, Formula,
Frame. Graphic etc.
 Page Styles – Page styles contain various categories of page styles. For
example, Endnote, Envelop, First Page etc.
 List Styles – Display a list of styles that can be applied to lists in the
digital document. For example, List 1, Numbering 1 etc.
 Fill format mode – This button allows to apply a selected style on
selected content.
 New Style Form Selection – This button allows you to create of a new
style with various options. Such options are New Style From Section or
Update Style or Load Style.
15. How to apply the styles category to the contents of a document? Write steps.
o Click on the Format –> Styles and Formatting option to activate the styles gallery.
o Click on Create New Style from Selection, a new drop-down menu will appear,
select the Load Styles option. Load Styles dialog box will appear.
o Select styles from available templates or the Find button From the File and click
on it.
o Select document template to load styles.
o Click on OK when finished, Style will take place in the styles gallery.
16. Write steps to create a new style with below-given specification:
o Name –> MyHeading – Font: Bookman old style, Font color: Blue, Bold, Font
size: 20 pt, Title Case
o Name –> MyParaStyle – Font: Book Antiqua, Font color: Black, Font size: 14 pt,
First line starts at 1, lines spacing 1.5, paragraph space before and after
paragraph: 0.50 cm
o Name –> MyPageSet – Page margins: 1.5 cm (all), Page Size: Legal,
Orientation: Landscape, cols: 2
 Open OO Writer and type the text or prepare contents.
 Apply the desired formatting.
 Open styles and formatting dialog box window, click on format→styles
and formatting option.
 Select and drag the formatted contents from document to styles and
formatting window.
 Type new style name for style dragged.
 Click on the OK button.
17. Write steps to update/modify the style set.
o Follow the below-given steps to update/modify the style set.
 Open the Styles and Formatting dialog box.
 Select a style you want to update/modify.
 Click on New Style from Selection -> Update style or right-click on the
style and select modify option.
 Now apply the desired format and click on ok when you finished.
18. Write steps to load style from the template or another document.
o Open the Styles and Formatting dialogue box.
o Click on the Load Style button.
o Select the categories and templates.
 o Your styles will be loaded from that document.
19. What are the advantages of styles?
o Styles are logical attributes.
o Using styles combines some of the formattings in the style with a great
combination.
o It shifts the emphasis from what the text looks like to what the text is.
o It helps to improve the consistency of a document.
o It makes major formatting easy.

Fill in blanks
1. _________ is a sample based design driven or pre-formatted documents, help to
create new documents.
2. To use template click on _________→ _______________ option from file menu.
3. __________ category of templates save all the templates.
4. ___________ option in File→Templates menu is used to manage various templates.
5. ___________ application is used to change the template in OO Writer.

Below are the answers for Important QnA create and use template IT 402 fill in the blanks.

1. Templates
2. New > Templates and Documents
3. My Templates
4. Organize
5. Template Changer

In the next section of Important QnA create and use template IT 402 you will get MCQs.
Answers are already highlighted in the bold letters.

MCQs
1. Which of the following menu contains an option to handle templates?
A. File B. Edit C. View D. Format
2. OO Writer does not contain any template in MyTemplates category. Which of the following
options can be used to get templates?
A. Load templates from another folder
B. Get more templates online
C. Import templates from other apps
D. Download Open Office Themes
3. The default extension of OO writer template is
A. .odt B. .ott C. .oot D. .dot
4. The set as default template option is available under which of the following button in the
template management dialog box window?
A. Templates B. Documents C. File D. Commands
5. To open template management dialog box window click on this command of
File→Templates:
 A. Organize B. Address Book Source C. Save D. Edit

Short answer questions:

Q – 1 What is a template?
Ans.:

 A template is a model that you use to create other documents.

 Templates can contain anything that regular documents can contain, such as text,
graphics, a set of styles, and user-specific setup information such as measurement
units, language, the default printer, and toolbar and menu customisation.
 All documents in OpenOffice.org are based on templates.
 You can create a specific template for any document type (text, spreadsheet, drawing,
presentation).

Q – 2 What is the default template?

Ans.:
The default template refers to the template provided by Open Office. When you do not specify
or create any template then OO Writer open a default template. This blank template is shown
on the screen which is available in MyTemplate gallery created by Open Office Writer.

Q – 4 Hetvee is working in OO Writer. She wants to use templates for her work. But she
doesn’t know what are the ways to create template in OO writer. Suggest her the ways
to create a template in OO Writer.
Ans.: Hetvee can create a template using two ways:

1. From a Document
2. Using a wizard

Q – 3 How to create a new template from a document? Write steps.

Ans.:

 Open an existing document or create a new document.

 Add the text and formatting as you want.
 Select File > Template > Save. Now templates dialog box will appear.
 Write the name in the new template box.
 Select the category where you want to save your template. The suggested category is
MyTemplates only.
 Click on OK Button.

Q – 4 What are the categories shown in the Templates dialog box?

Ans.: The templates dialog box shows the following template categories:

1. MyTemplates
2. Presentation Backgrounds
3. Presentations
Q – 5 Rahul wants to create a template in OO Writer but he is not aware of the settings
that can be added or modified in a document that can be saved in a template. Suggest
and explain these settings options to him so he can use them.
Ans.: The settings can be included in writer document are as follows:

1. Printer Settings
o Name of the printer – Allows selecting the printer installed on the computer
o Single-Sided/Double-Sided – The documents print either on a single side page or
double side page
o Paper Size – A4, A3 or Legal or any other paper size
2. Styles
o Character Styles – Applied to fonts
o Page Styles – Applied to the page
o Frame – Applied to graphics and tables
o Numbering – Applied lists used in documents
o Paragraph – Applied to the text written in the document
3. Format and settings regarding indexes, tables, bibliographies and Table of contents

Q – 6 What are the types of templates available through wizard in OO Writer?

Ans.: OO writer provides the following templates:

 Letters
 Faxes
 Agendas
 Presentations
 Web pages

Q – 7 Write steps to create a template using a wizard.

Ans.: To create a template using a wizard follow these steps:

1. Click on File > Wizards > Select the type of template

2. Follow the instructions coming on the wizard.
3. The last step of the wizard saves the template in the folder. Select the proper folder and
save it.
4. After saving the template choose a new file to use the created template.

Q – 8 Write steps to change the default template to a custom default template.

Ans.: To change the default template to a custom default template follow these steps:

1. Click on File > Template > Organize. The template management dialog opens.
2. Select the folder for the template gallery.
3. Choose the template you want to set as default.
4. Click on the Commands button and choose Set As Default Template from the drop-
down menu.

Q – 9 How to reset the default template in OO Writer?

Ans.: To reset the default template follow these steps:
 1. Click on File > Template > Organize. The template management dialog opens.
2. Click on any option for the template.
3. Now click on the Commands button and select Reset Default Template from the drop-
down menu.

Q – 10 How to update a template?

Ans.: To update the template open the template and choose File > Save As option.

Objective type questions

1. Which of the following is one of the way to insert a picture in OO writer document?
1. Drag and Drop from the folder or directory where the picture is saved
2. Insert picture online
3. Insert from your mobile
4. None of these
2. The ____________ keys allow to link the picture file instead of embedding while
dragging the image.
3. To insert picture from the file using menu bar click on _________ > __________ >
________________ option in OO writer.
4. Which of the following option display a thumbnail of the selected image on right in insert
picture dialog box?
1. Thumbnail
2. Preview
3. Link
4. Display Picture
5. You cannot insert a picture from a scanner directly in Open Office Document.
(True/False)
6. To open built-in image gallery of Open Office click on ________ > _________ option.
7. By default, the picture gallery is docked below the writer workspace. (True/False)
8. Which of the following option is the correct option to open the picture toolbar?
1. File > Toolbar > Picture
2. Insert > Toolbar > Picture
3. View > Toolbar > Picture
4. Insert > Picture > Show Toolbar
9. The ________________ and _________________ additional toolbars can be also used
to modify the images for corrections and to obtain special effects.
10. Which of the following option is not available in graphics mode in the picture toolbar?
1. GrayScale
2. Black/White
3. Watermark
4. RGB
11. You can apply a mirror effect to your picture in Open Office. (True/False)
12. The _________ option softens the contrast of the image inserted in the open office
document.
 13. Which of the following increases the contrast of the image inserted in the open office
document?
1. Invert
2. Smooth
3. Solarization
4. Sharpen
14. The remove noise option removes the single pixels from the image inserted in Open
Office Document. (True/False)
15. The _____________ option mimics the effect of too much light in the inserted picture in
OO document.
16. Which of the following filter option allows to simulate the effects of time on the picture
inserted in OO document?
1. Solarization
2. Aging
3. Posterize
4. Pop Art
17. The ______________ option is particularly useful when creating a watermark or when
the image in background.
18. Which of the following option allows to crop produces enlargement, shrinking or
distortion of the image?
1. Keep scale
2. Keep image size
3. Keep cropping
4. Keep original
19. To retain the original proportions of the graphic, do _________________ one of the
corner handles then drag.
20. Which of the following option is not provided by OO writer by default?
1. Resizing
2. Cropping
3. Contrasting
4. Rotating

In the next section of QnA Insert images Class 10 IT, we will discuss Answers to objective-type
questions.

1. Option 1. Drag and Drop from the folder or directory where the picture is saved
2. ctrl + shift
3. insert > picture > from file
4. Option 2. Preview
5. False
6. Tools > Gallary
7. False
8. Option 3 View > Toolbar > Picture
9. Graphic Filter, Color
10. Option 4 RGB
11. True
12. Smooth
13. Sharpen
14. True
15. Solarization
16. Option 2 Aging
17. Transparency
18. Option 2 Keep Image Size
19. shift + click
20. Option 4 Rotating

Q – 1 How images are useful to make a document attractive?

Ans. Images are useful to make a document attractive in following ways:

1. They make content more easier to understand.
2. They relate the information which is more diffircult to put into words.
3. Images always remembered easily comprared to text.
4. Graphs, charts, infographics, diagrams and maps can be useful in illustrating data.
Q – 2 What are the ways to insert images in the document?

Ans.: There are several ways to insert images in the document, they are:
1. Directly copy and paste
2, Insert – Picture – From File
3. Insert – Picture – From Scanner
4. Open Office Picture Gallery or ClipArt
5. Drag and Drop
6. Drawing Objects
Q – 3 Write steps to insert images from the file.

Ans. : To insert images from the file in OO writer follow these steps:
1. Place the cursor where you want to insert a picture.
2. Click on Insert – Picture – From File Option. Insert Picture dialog box appears.
3. Navigate through pictures and select the picture you want to insert.
4. Click on Open. The picture will be inserted into the document.
Q – 4 How to insert images through clipart in OO Writer?
Ans. To insert images through clipart in oo writer, follow these steps:
1. Place the cursor where image is required.
2. Activate the clipart gallery from the toolbar by clicking on Gallery icon. Or click on
Tools – Gallery option.
3. Navigate through the gallery and choose the picture to be inserted into the document.
4. To insert the picture, click and drag it from the gallery into writer document. OR do
copy and paste.
5. Picture will be inserted into the document.
Q – 5 How insert image in OO writer using clipboard?
 Ans.: The steps are:
1. Open source of the image and document both.
2. Select the image from source.
3. Copy the image using mouse or press ctrl + c.
4. Switch to the document and place cursor wher picture is required.
5. Paste the image using command Edit – Paste or Press Ctrl + v.
6. Image will be inserted at the selected position,
Q – 6 What are the options available to modify the image?

Ans. There are two ways to modify the image in OO Writer.

1. Using the Picture toolbar
2. Using the formatting toolbar and picture dialogbox.
Q – 7 What is text wrapping? Explain all the options of wrap text.

Ans. Text wrapping refers to the relation of graphics to the surrounding text, which may
wrap around the graphic on one or both sides, be overprinted behind or in front of the
graphic, or treat the graphic as a separate paragraph or character. The options of wrap
text are:
1. No Wrap: The image will be inserted and kept as it is inserted.
2. Page Wrap: Image will be placed around the text to be rearranged and fill the space to
the left and right of it.
3. Optimal page wrap: It prevents text from being placed to the side of the image if the
spacing between the image and the margin is less than 2 cm.
4. Wrap through: The image will be brought forward on written text.
5. In background: Image will be placed behind the text.
6. Contour: Wraps the text around a custom contour rather than around the edge of the
picture. This option is only available for Page or Optimal Page Wrap.
7. Edit Contour: Allows to draw the region of image that user dont want to covert the text
and that area will be shaded.
8. First Paragraph: Place the paragraph before text.
Q – 8 What do you mean by crop? Write steps to crop the image in OO Writer.

Ans. Crop refers to remove the unwanted part of image. To crop the image in OO writer
document follow these steps:
1. Select the image to crop.
2. Right click on Image and Select Picture option.
3. The pciture dialogbox appears.
4. Find and select crop tab.
5. Now select the options as per your requirements.
Q – 9 Explain image properties in detail.
Ans. The image properties dialog box contains all the options in different tabs to work
with images. This properties windows has various options such as line, line colour, arrow
style, line style, line width, line color etc.
Q – 10 What is FontWork? Write steps to use fontwork in the OO Writer document.
 Ans.: Fontwork is a special kind of graphical text object to make the text more attractive.
The fontwork generally used to write headings or titles for the document. It has many
different settings for lines, shadow, text, object etc.
Q – 11 Write steps to delete an image.

Ans. : Follow these steps to delete image.

1. Select the image.
2. Press the delete button.
1. The mail merge wizard is available under ____________ menu.
2. You cannot modify your document contents once the mail merge wizard has been started.
(True/False)
3. You can use __________ or ___________ type of document in mail merge.
4. Which button is used to create a new address list in the mail merge wizard in the step insert address
block?
a) Create Data Source b) Select address List c) More d) None of these
5. Which of the following button is used to delete unwanted fields from the address list?
a) New b) Delete c) Customize & then Delete d) find
6. The ___________ option is used to create individual merged document . (Save as Single Document,
Save as Individual documents)
7. The ____________ option allows to select range to merge documents. (From __ to ____, Save as
single document)
8. The mail merge wizard has total __________ number os steps to complete the process.
9. Which of the following is the last step of the mail merge wizard?
a) Select the document b) Edit the document
c) Personalize document d) Save, Print or send
10. The _______________ step of mail merge wizard allows to modify in the document.
a) Select a document type b) Create Salutation c) Adjust layout d) Edit
Document

In the next section of important qna Mail Merge in OO Writer Class 10, you will find the
answers to the above questions.

Answers:
1. Tools
2. False
3. Letter, Email
4. b) Select address List
5. c) Customize and then Delete
6. Save as Individual Documents
7. From _____ to _________
8. 8
9. d) Save, print or send
10. d) Edit document

Q – 2 What are the options available in the step select starting document?
Ans.: There are 5 options available in the steps to select the starting document.

1.
1. Use the current document
2. Create a new document
3. Start from an existing document
4. Start from template
5. Start from recently saved starting document

Q – 3 What are the sub-steps involved in the insert block address step?

Ans.:

1.
1. Select or create an address list
2. Select the address block
3. Match the fields
4. Preview of exact record match

Q – 4 Write steps to delete unwanted fields from the address list.

Ans.: Follow the below-given steps to delete unwanted fields from the address list.

1.
1. When you get the customize button click on customize button.
2. Now you will get the list of fields. Select a field that is not required.
3. Click on the delete button.
4. Click on the OK button when you are finished.

Q – 5 How to add a new field in the address list?

Ans.: To add a new field follow these steps:

1.
1. Click on customize button when you get that button.
2. Click on the add button.
 3. Type the field name in the Element Name box.
4. Click on the Add button.
5. Click on the OK button from Customize address list dialog box.

Q – 6 What are the advantages of Mail merge?

Ans.: Mail merge offers these advantages:

1. A quick way to take a letter and send it to a bunch of people

2. A letter can be personalized with information
3. It is also used to generate labels or envelops with addresses for a different person on
each label or envelope
4. It is very efficient as well as personal
5. It can be used by any organization having clients to communicate with them

Q – 7 What are the three main elements of the mail merge process?

Ans.: The three main elements of the mail merge process are:

1. Main Letter
2. Data Source
3. Merge Fields

Q – 8 What is the main document for the mail merge process?

Ans.: The main document for the mail merge process is the document on which the letter or
content is written. The document is prepared to send to a bunch of people.

Q- 9 What are types of the data sources available for mail merge in the mail merge
process?

Ans.: The data sources available for mail merge in the mail merge process:

1. Text files
2. CSV
3. Spreadsheet
4. OO Database
5. MySQL or MS Access

Q – 10 How to edit saved files of mailing labels?

Ans.: The following steps need to be followed to edit saved files of mailing labels:

1. Open the saved file.

2. It prompts to update all links, choose No.
3. Edit individual records as you want.
4. Save the label file.
Q – 11 What is Master Label?

Ans.: The master label is present on the first page of the saved label file, this label links all
other labels. If the master label is updated then all the links will be updated automatically.

Very short answer questions (One mark

questions)
1. The _____________ feature provides the contents of one cell from more than one sheet that can be
combined in one place.
2. You cannot combine more than one worksheet cell data into different sheets and use the formula.
(True/False)
3. How to open a consolidated dialog box in OO Calc?
4. To create a range, which of the following option is used?
a. Insert → Names → Rang b. Insert → Names → Define c. Insert → Range d. None of these
5. Which of the following button is used to define a range after typing name?
a. Add b. OK c. More d. Delete
6. The row labels and column labels options will only available when you click on _______ button.
7. The __________ option is used to update the value in consolidated worksheet formula cell
automatically when the user changes data in source cell.
8. Which of the following option allows to select the source of data for the consolidation?
a. Function b. Consolidation Ranges c. Source Data range d. Copy results to
9. Which of the following option of consolidate dialog box allow to select destination cells?
a. Function b. Consolidation Ranges c. Source Data range d. Copy results to
10. Once ranges are added to consolidated dialog cannot be deleted. (True/False)

Find the answers for Objective Type Questions for Use Consolidating data Class 10.

Answers
1. Consolidate
2. False
3. Click on Data → Consolidate option.
4. b. Insert → Names → Define
5. a. Add
6. Consolidate by
7. Link to source data
8. c. Source Data range
9. Copy result to
10. False

In the next section of the article Use Consolidating data Class 10 you wilto l get short answers
questions of 2 marks.

Short answer questions:(2/3 Marks questions)

Q – 1 What do you mean by consolidating data?
Ans.:

 Consolidating data is a process to gather data from various separate worksheets and add to a
master worksheet.
 In other words, data consolidation takes data from a series of worksheets or workbooks and
summaries it into a single worksheet that can be updated easily.

Q – 2 Write steps to use consolidating data in OO Calc.

Ans.: Follow these steps to consolidate data:

1. Create separate worksheets as per the requirements.

2. Place the cursor in the target worksheet where data consolidation is needed.
3. Click on Data – Consolidate option. A data consolidate dialog box appears.
4. Select the required function from the Function drop-down button.
5. Add the ranges by selecting the Source data range and Add button as you need.
6. Select the copy results to cell to display the result.
7. Click on OK button.

Q – 3 Write the options available in the Consolidate dialog box.

Ans.: The following options are available in consolidating the dialog box.

 Function
 Consolidate Ranges
 Select data range
 Copy results to
 Labels
 Link to source data
 Button – OK, Cancel, Help, Add, Delete, More

Q – 4 What is the role of function option in consolidate dialog box?

Ans.: The function option in consolidate dialog box allows to select the function in the
destination cells. This is the first thing that has been done by the user in the consolidating data
process.
Q – 5 What is the consolidation ranges list?
Ans.: The consolidation ranges list displays the list of selected ranges from where the input is
coming. It is the ranges of other sheets or input values. It is displayed like this: $Sheet1.$A$6.
Q – 6 How to add input value cells without creating ranges for data consolidation?
Ans.:
Step 1: Click on the source data range option.
Step 2: Click on the shrink button.
Step 3: Move to the source worksheet and select the cell.
Step 4: Now again click on the shrink button.
Step 5: Click on the Add button.
Q – 7 How to define ranges?
Ans.: Follow the given steps to define ranges in OO Calc.

1. Select the cells for which range is going to be defined.

2. Click on Data – Define Range option.
3. Name for the range.
4. Click on OK button.

Q – 8 What is the significance of Copy results to option in Data consolidation?

Ans.: Copy results to option in data consolidation provides the option to select the cell where
the result will be displayed. Basically, it contains the function and target cells to calculate the
result.

Q – 9 Name a few functions available in the data consolidation function drop down.

Ans.: The data consolidation function drop-down has the following functions in the Function
drop-down list.

1. Sum
2. Count
3. Average
4. Max
5. Min
6. Product etc.

Q – 10 Explain the option Link to source data.

Ans.: The option Link to source data is given to insert the formulas. Basically, it produces the
results in the target range instead of the actual results.

If this option is clicked in data consolidation, then any values modified in the source ranges are
automatically updated in the target range.
The corresponding cell references in the target range are inserted in consecutive rows, which
are automatically ordered and then hidden from view. Only the final result, based on the
selected function, is displayed.

Q – 11 What is the use of consolidate by? What are the options provided by OO calc
under this option?

Ans.: The option consolidate by is used to select the matching the row label or column label. It
has two options:

1. Row labels
2. Columns labels

To consolidate by row labels or column labels, the label must be contained in the selected
source ranges. The text in the labels must be identical so that rows or columns can be
accurately matched.