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HA NOI NATIONAL UNIVERSITY

INTERNATIONAL FACILITIES

PROCESS OF IMPLEMENTATION OF STUDENT SCIENTIFIC RESEARCH TOPIC

1. Flowchart of student scientific research project management

Step Responsibility Contents of work steps Documents/Forms/Terms

- BCNK;
Determining a list of - Annual plan of science and
- Department of technology tasks of the Faculty;
research directions and
Science,
first. research objectives - Plan of scientific research activities
Technology and
Development; of students according to the academic
year.
- Subjects.

- September every year;

P. Science, Notice of topic
2. Technology & registration - Announcement on the list of
Development prioritized research directions and the
list of policy advisors;

- Students/Student Register for the topic

groups NCKHSV Sample thesis outline: NCKHSV.01;
- Subjects.
3. (Students can choose according to the
- Department of Add, edit (if
necessary) Faculty's research direction list or
Science, make their own suggestions)
Technology and
Development

- BCNK; Not
achieved
- Department of - Decide to establish the Council to
Science, Verification of appraise the explanation of scientific
Technology and explanation research topics;
Development; - Comment sheet, critique of the
5.
- Council for
Obtain thesis: NCKHSV.03;
reviewing and - Minutes of meeting to appraise the
explaining the topic explanation of research topic:
of scientific NCKHSV.02
research.

- BCNK; Decide to assign topics and assign

- Department of The decision instructors to guide;
6. Science, to assign the The expected time of signing for
topic
Technology and approval is before October 15 every
Development; year.

7. - Students/student - Sample progress report:

groups and HDC
 staff;
- Subjects; Implementation NCKHSV.05;
organization
- Department of - Sample request for changes during
Science, the implementation of the topic:
Technology and NCKHSV.06;
Development.
Not
achieved - Template for the final report on the
topic: NCKHSV.07
Acceptance of - Decide on the establishment of a
- Department of subject-level council for acceptance of subject-level
Science, scientific scientific research topics;
Technology and research
topics - Assessment sheet, acceptance test of
Development; research projects at subject level:
Obtain
- Students/student NCKHSV.08.
8.
groups and HDC - Sample minutes of the meeting of
staff; the acceptance committee of the
- Acceptance subject-level research project
committees of according to: NCKHSV.09.
subject-level topics. The time to hold the meeting of the
acceptance committee for the subject-
level scientific research is before April
15 every year

Before April 30 every year

- Decide to set up a committee to
evaluate and select science research
topics at Faculty level;
- BCNK;
- Report on completion of the topic
- Department of
according to the opinion of the
Science,
Acceptance Council at the subject
Technology and Scientific
research level according to the form
Development;
conference at NCKHSV.07 and information about
- Students/student level the research product of the topic (if
9. groups and HDC any);
Department
staff;
- Presentation of oral report (Oral
- Evaluation and report) and wall report (Poster);
selection committee
- Evaluation sheet of Faculty-level
of Faculty level
scientific research work:
student research
NCKHSV.10;
topics
- Sample minutes of the meeting of
the evaluation and commendation
committee for the Faculty-level
research project: NCKHSV.11.
 - Department of
Science, Submit products and
Technology and announce results - Certificate of completion of the
Development; topic: NCKHSV.12.
- Department of - Archive the research results report of
ten.
Planning and the topic (2 hard copies) in the Library
Finance; and electronic version on Dspace of
- Students/student the Faculty.
groups and HDC
staff;

- Department of
Science,
Technology and The Review and evaluate the results of the
Development. effectiveness
11. application of the topic in practice (if
of the
- Students/student application of any).
groups and HDC
staff;
 2. Describe the process of managing student scientific research projects
Step 1. Determine the research direction and priority research objectives
Based on the medium and long-term S&T development orientation and strategy of
the Faculty; In the annual S&T mission plan and the S&T potential of the Faculty, the
Department of Science, Technology and Development Cooperation in collaboration with
other departments, specialized departments, and research centers under the Faculty
determines the list of research directions and priority research objectives according to the
priorities of the Faculty. academic year BCNK reviewed and approved.
Step 2. Announcement of R&D activities
Every September, the Department of Science, Technology and Development will
make an official announcement about the plan to organize student research activities of the
Faculty for students. The Training Department, the Student Affairs Department, the Youth
Union coordinated to announce the Faculty's student research activities to the student
classes;
Step 3. Proposing a topic
- The students of the Faculty from the first year and above, have a passion for
scientific research, and wish to register for a student research topic, contact the lecturer or
the Department of Science, Technology and Support and Development for instructions on
registering to participate in research, writing a thesis outline. documents according to the
form NCKHSV.01 and send to the Department of Science, Technology and Development.
- Deadline for registration of scientific research topics: Maximum 01 month from
the date of Faculty's official announcement on the annual plan of scientific research
activities.
Step 4. Reviewing Notes
- Based on the thesis notes of the students/groups of students, the Dean of the
Faculty made a decision to establish a Committee to review the thesis with the following
components: Leaders of relevant subjects, leaders of the Department of Science,
Technology and Development ; 01 specialist in Science, Technology and Development
Department (administrative secretary); the lecturers are registered by students to guide the
implementation of the topic;
- Within 10 days from the date of signing the Establishment Decision, the Council is
responsible for holding a meeting to determine the list of suitable topics and send the
results to the Department of Science, Technology and Development, the dossier includes:
(i) Vouchercritical comments and explanations of the subject-level scientific
research topic according to the form NCKHSV.03
(ii) Minutes of the meeting to comment on the thesis outline: NCKHSV.02;
(iii) List of scientific research topics with the list of guiding staffs
 - The Department of Science, Technology and Development summarizes the
working results of the Councils, submits it to the Dean of the Faculty to make a decision to
approve the topic and assigns lecturers to guide students in scientific research.
Step 5. Assign topic
Based on the conclusions of the Council, the Dean of the Faculty made a decision
to assign the topic of scientific research and scientific guidance.
Step 6. Organize the implementation of the topic(expected from November to the
end of April 15 according to the plan year)
- After the topic has been approved, students and groups of students must perform
the research task in accordance with the content and progress established in the thesis
description. During the implementation of the topic, the group of students should
regularly discuss with the scientific guidance staff for comments and research orientation
in accordance with the approved explanation, which notes:
- Based on the notice of the Faculty, the science research students report the
progress of the topic implementation according to the form NCKHSV.05 and submit it to
the Department of Science, Technology and Development Support within the prescribed
time limit (based on the Faculty's Notice).
- Proposing changes in the process of implementing the topic according to the
form NCKHSV.06. During the implementation of the topic, the groups can change the
contents related to the topic up to 1 month before the deadline for submitting the final
report.
Step 7. Evaluation and acceptance of subject-level scientific research topics
- Within at least 15 days before the end of the project, students and groups of
students The research project submits the application for acceptance test to the Department
of Science, Technology and Development and Development 05-07, in hard copy and in
soft copy. Report on the research results according to the form NCKHSV.07 with proof of
products and documents related to the results of the project implementation. talent (if any);
- The Department of Science, Technology and Development is responsible for: (i)
Verifying the validity of the acceptance dossier; (ii) Coordinating with departments to
submit to the Dean of Faculty for approval the list of acceptance committees of subject-
level scientific research topics; (iii) Contact and request the student groups implementing
the topic to present issues related to the research results of the topic before the Acceptance
Council; and (iv) Prepare necessary documents for the meeting of the Council for the
acceptance of subject-level scientific research topics.
- The meeting of the Council for acceptance of scientific research topics at subject
level shall be held within 15 days from the date of signing the establishment decision. The
Council for Acceptance of Scientific Research and Development Project is responsible for
evaluating the scientific research works at the subject level and sending the acceptance
documents to the Department of Science, Technology and Development within no more
than 02 days from the date of meeting of the Acceptance Council, the dossier includes: ( i)
The form of assessment and acceptance of the research work at the subject level according
to the form NCKHSV.08; (ii) Minutes of the meeting of the Acceptance Council for
subject-level scientific research, according to the form NCKHSV.09.
Step 8. Faculty-level Scientific Research Conference
- Based on the results of the evaluation and acceptance of the subject-level scientific
research topic, the Department of Science, Technology and Development Cooperation
with the departments to submit to the Dean of the Faculty for approval the list of the
Faculty-level Council for the evaluation of student scientific research works;
- The Department of Science, Technology and Development sends a notice of the
results of the evaluation and acceptance of the subject-level scientific research project to
the students and groups of students performing the topic to complete the oral and wall
reports. Poster) for the plenary session of the Faculty-level Scientific Research
Conference; and prepare documents and contents of Faculty-level Scientific Research
Conference for submission to BCNK for approval.
- The plenary session of the Faculty-level Scientific Research Conference, the
Council is responsible for evaluating and selecting the awards for the Faculty-level student
research projects, and selecting typical works to participate in the VNU-level Student
Research Conference; send the results of the Conference to the Department of Science,
Technology and Development, the dossier includes: (i) Evaluation sheet of Faculty-level
scientific research work according to the form NCKHSV.10; (ii) Minutes of the meeting of
the Evaluation and Commendation Council for Faculty-level student research projects
according to the form NCKHSV.11.
- The students and groups of students selected by the Faculty-level Scientific
Research Conference at the Faculty level to participate in the consideration and
commendation of the VNU-level student research projects complete their documents in
accordance with the Regulations on awarding and commending scientific research works
of VNU students promulgated together with them. Decision No. 2970/QD-ĐHQGHN
dated August 17, 2015 of the President of VNU.
Step 9. Submit products and announce results
- Within no more than 15 days from the date of meeting of the Council for
Acceptance of Science and Technology Research at the subject level, students and groups
of students who perform the project submit official scientific research products to the
Department of Science, Technology and Development, including:
(i) 02 complete copies (01 copy signed by the Chairman of the Acceptance Council
will be kept at the Department of Science, Technology and Development and 01 copy at
the Library), a soft copy of the research result report of the topic for review. publish the
abstract on DSpace;
(ii) A photocopy of the scientific publication (if any);
- In case the research results are not accepted, students and groups of students carry
out additional and adjusted research topics according to the suggestions of the Acceptance
Council, within the time limit decided by the Council (maximum no more than 02 months)
for re-testing, each topic may only be re-tested once;
Step 11. Evaluate the effectiveness of applying the results of scientific research
topics in practice.
Appendix 4 STUDENT SCIENTIFIC RESEARCH SUBJECT MANAGEMENT
SAMPLES
(Issued together with Decision No. /QD-KQT dated May 2018
of the Dean of the International Faculty)

SAMPLE CONTENT
NCKHSV.01 Explanation of thesis outline
NCKHSV.02 Minutes of the meeting to determine the list of subject-level
scientific research topics
NCKHSV.03 Comment sheet to critique the explanation of the topic NCKHSV
NCKHSV.04 Minutes of the meeting of the appraisal committee explaining the
research topic
NCKHSV.05 Report on the progress of the project implementation
NCKHSV.06 Application form for changes during the implementation of
the research project
NCKHSV.07 Report on the results of the implementation of the research
project
NCKHSV.08 Acceptance sheet of subject-level scientific research topic
NCKHSV.09 Minutes of the meeting of the acceptance committee for subject-
level scientific research
NCKHSV.10 Evaluation sheet of scientific research work at Faculty level
NCKHSV.11 Minutes of the meeting of the evaluation and commendation
committee for scientific research projects at Faculty level
NCKHSV.12 Certificate of completion of NCKHSV
 NCKHSV. 01

VIETNAM NATIONAL UNIVERSITY, HANOI

INTERNATIONAL SCHOOL

PROPOSAL
1. Project name: 2. Code:

3. Principal Investigator
Full name: Class :

4. List of members
Full name Positon Signature

5. Introduction
Project summary: problems, objectives, research methodology (maximum 300 words)

6. Overview of Research situation and the necessity of the project

7. Research scope and content

8. Objectives
9. Method, Scope of study

ten. Expected results

Ha Noi, Date:…………
Principal Investigator Office of Research and Partnership Development

Instructor International School

 NCKHSV.05
VIETNAM NATIONAL UNIVERSITY, HANOI SOCIALIST REPUBLIC OF VIETNAM
INTERNATIONAL SCHOOL INDEPENDENCE - FREEDOM - HAPPINESS

Hanoi, (date, month, year)

PROGRESS REPORT
STUDENT'S SCIENTIFIC RESEAR ONLY

I. General information
1. Research topic:
……………………………………………………………………………………………
…
- Vietnamese:
………………………………………………………………………………
- English:
……………………………………………………………………………………………
….
3. Student's name:
……………………………………………………………………………………………
…
4. Advisor's name:
II. Progress report
Nội dung Status (completed/ in % of completion
No. Results
progress/ unfulfilled) (self-rated)
first
…
III. Suggestion (if have any)
……………………………………………………………………………………………
… ……………………..
……………………..

Advisor Research group

(signature and full name) (Signature and full name)

 NCKHSV.06
06
VIETNAM NATIONAL UNIVERSITY, HANOI
INTERNATIONAL SCHOOL

APPLICATION FOR CHANGES

STUDENT'S SCIENTIFIC RESEAR ONLY

1. Research topic (current):

2. Group Leader's Full name:
3. Proposed changes in research content or topic
…………………………………………………………………………………………
……
…………………………………………………………………………………………
……
4. Proposed changes in research progress, duration
…………………………………………………………………………………………
……
…………………………………………………………………………………………
……
5. Other changes
…………………………………………………………………………………………
……
…………………………………………………………………………………………
……
6. Reason
 …………………………………………………………………………………………
……
…………………………………………………………………………………………
……

Hanoi, (date, month, year)

Advisor student

NCKHSV.07

VIETNAM NATIONAL UNIVERSITY, HANOI

INTERNATIONAL SCHOOL

STUDENT'S SCIENTIFIC RESEARCH REPORT

<RESEARCH TOPIC>
Scientific field

Research group's name:…………………….

Class:…………………………………………………….
 Hanoi, Date(day, month, year)

TABLE OF CONTENT

INFORMATION OF THE GROUP LEADER

I. Student profile

- Full name:
- Date of birth:
Picture 4x6
- Place of birth:
- Class:
- Programs:
- Address
- Phone no. /Email
II. Academic results(from the first year to now)
Academic year Overall score Academic rating

…
III. Other achievements:
 Advisor's signature Hanoi, Date (day, month, year)

(Signature, full name) Group leader

(Signature, full name)

STUDENT'S SCIENTIFIC RESEARCH REPORT

A. Abstract(200 words or less)

- English:
- Vietnamese:
B. Keywords(3 – 5 words)
C. Nội dung:
1. Research Topic:
- English:
- Vietnamese:
2. Students' information: (class, program, year, ect)
3. Summary
4. Proposal and research objectives
a. Proposal
b. Research objectives
5. Research methodology
6. Results and discussions
7. Results evaluation
8. Conclusion
9. Acknowledgements
10. References