Professional Documents
Culture Documents
First Institutional Performance Evaluation (IPE) visit of Fatima Jinnah Women University was held from January 1 to January 3, 2020.
University Portfolio Report (UPR) was prepared at campus level on following 11 standards of HEC and shared with HEC prior to the on-site
experts’ visit:
Activities of the University were evaluated on HEC criteria and the report from the IPE team was received by the University on August 13,
2020. The compliance to the recommendations are reported in Table form below
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Vision, Mission and goals 1. The FJWU Vision, Mission and FJWU revised Vision, Mission Oct 05,
1. As per the provision of Act, the approval of Goals reflect the teaching, research and and Goals were approved by 2020
mission and vision was not the mandate of learning environment which relate to the Syndicate in its 58th
the Academic Council, but it was approved academics. Therefore, they were meeting held on October 05,
by the Academic Council and only reported presented in the Academic Council 2020. (Annexure I)
to the Syndicate. Academic council should before getting approval from the
work in line of the mandate given by the Syndicate. An email was sent to all faculty Sep 30,
Act, as approval of vision, mission and 2. In light of the HEC observation, and staff members to share 2020/
goals of the University is ultra-wire of its FJWU has initiated the process of their comments on the revised
scope. revising its vision, mission and goals. In Vision, Mission and Goals.
this regard, a committee was constituted (Annexure Ia)
2. No evidence found regarding the on January 14, 2020. The committee
involvement of all stakeholders in the presented the revised vision and mission
process of designing the vision and mission in Open Forum (all faculty and staff) A committee was formed to Septem
of the University. In future, when mission, held on January 24, 2020 and input prepare goals and present in ber 30,
vision and goals will be setting, all from all stakeholders was taken. ORIC the Senior Management 2020
stakeholders i.e. Faculty, Students, experts, finalized the vision and mission and Committee meeting
industry, civil society and parents should be circulated to all concerned for final (Annexure Ib)
Standard 1 : Vision and Mission
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In this part the infrastructure is being given The systems are in place addressing all Annual Confidential Reports
emphasis but there is no provision of academic, three dimensions. (ACRs), Comprehensive
administrative or financial evaluation of the Evaluation Reports (CERs),
past and likewise further planning also Academic evaluation is conducted by and Audit Proforma are used
do not find mentioned answered qua the following HEC’s prescribed formats for the purpose.
relevant questions. and procedures For instance, course and
teacher evaluations, Self-Assessment ORIC is responsible for
Reports and Assessment Visits of formulating strategic planning
relevant degree programs are after consultation with the
Standard 2: Planning and Evaluation
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So far as the budget and further plans are This point has been noted for future IPE To increase budget, research
concerned the worthy registrar apprised about visits. projects have been launched.
the generation and increase of indigenous (Annexure IIa)
resources but this part also doesn’t reflect the
same appropriately and clearly. Fund raising activities are carried out Policies for short courses and
regularly. In this regard, fund raising have been devised
Entrepreneurship Fair is organized by ORIC. (Annexure IIb)
every year which helps students and
faculty to develop their entrepreneurial
capacities. Number of programs is
Job fair and Alumni Day are also increasing along with the
organized through fund generation number of students.
activities. (Annexure IIc)
It reveals that the statutory committees /bodies FJWU convenes Statutory Committees’ Minutes of meetings to deal Sep 24,
used to meet as per the schedule but even the meetings as per schedule as well as on with urgent matters are 2020
emergent matters are to be dealt with awaiting urgent requirement or whenever needed attached as reference
resolution in the scheduled meetings. to take actions about specific agenda (Annexure III)
Standard 3: Organization and rnance
items.
In the similar fashion neither any policy In the year 2020, FJWU reviewed TORs All policies have been revised
remained in vogue in the past have been and scope of all committees. All the and evaluated in consultation
evaluated nor laid the policy in currency and stakeholders were included in finalizing with faculty and staff (January
too is the case in respect of the future policy the TORs and the committees were duly 15-24, 2020). All policies have
regarding academics, administrative or notified. been approved by the
financial issues. There should be specific and Academic Council and
clear notifications regarding the scope and Syndicate. (Annexure IIIa)
TORs of different committees.
The Constitution of Committees was The Constitution of
presented in the 14th Academic Council Committees along with
held on Jan 8, 2020 under agenda item approval has been attached.
10 (i). The Academic Council approved (Annexure IIIb)
the constitution of committees as per
need/ requirement and delegated the
power to the Vice Chancellor to
approve the TORs of these committees.
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The worthy registrar has been interviewed Noted for future compliance. In future, the dossier will
although some plans as disclosed by him are reflect all plans in detail.
surfacing with in the university administration
but this portion and dossiers doesn’t reflect
those.
It is observed that Director, AS & RB has no Vice Chancellor is the Chair of ASRB Minutes where role of Chair is
active role in the meetings and processes of AS and has the power to suggest/ reflected are attached.
& RB. recommend/amend and refer back the (Annexure IIIc)
agenda items. Minutes of relevant
AS&RB meetings are attached
There was no authority /person to design University Organogram was prepared Approval of University
organogram of the university. There should be by the Registrar’s Office and was Organogram is attached
a proper mechanism for preparation and approved by the Competent Authority (Annexure IIId)
approval of university organogram at on October 31, 2017. The organogram
appropriate forum. is aligned with the university act
It is found that Registrar is Secretary of all As per standard practice in all
Statutory Bodies of University and could not universities, the Registrar convenes the
find his power to vote but only to record meetings and prepares agenda with
minutes. minutes of meetings in accordance with
rules and regulations.
Advertisement for the post of Resident Medical Advertisement for the post of Resident Advertisement for the post of
Officer on contract in newspaper was not Medical Officer was given in Resident Medical Officer is
found. Proper advertisement for vacant posts newspapers (Roznana Nawa e Waqt) on attached. (Annexure IIIe)
should appear in at least 2 to 3 National October 11, 2018 with last date of
Newspapers and at University Website application submission on November
02, 2018 and (K2) on October 10, 2018
with same last date of application
submission.
Proper record regarding action taken under The case of Ms Anum Tahir was dealt
Details of the case are
subsection (3) to be submitted to Pro with as follows as per emergency
attached. (Annexure IIIf)
Chancellor and member of Syndicate is not powers:
found in case of Anum Tahir appointed on
October 21, 2016 and was reported to Pro- The date of joining of Ms Anum Tahir
Chancellor on 5th October, 2016 i. e., 15 days was September 29, 2016.
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earlier/prior to use of Emergency Power.
Actions taken under sub section (3) should be Subsequently, a letter was submitted to
communicated to members of syndicate along the Pro-Chancellor on Oct 05, 2015.
with Pro-Chancellor
Notification of Ms. Anum Tahir was
delivered on October 21, 2016.
There is no facility for online admissions in the Online admission module of Campus Admissions, Fall 2021 will be Fall
university. University should start on-line Management System has been conducted online 2021
admissions to facilitate students. completed and has been tested by the
admission office. For the upcoming
admissions the said module will be
utilized for online admissions.
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Standard 7: Mechanism for best and quick utilization of The University ensures quick and Proper utilization of allocated
allocated budget and resources was not found. transparent utilization of all budgetary budget and communication of
allocations by following the prescribed budget to relevant offices is
rules and procedures. Budgetary being practiced.
allocations recommended by the
Finance & Planning Committee and
Institutional Resources
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Standard 8: Academic Programs and Curricula There is no evaluation of performance of Evaluation of performance of teacher is As required by Quality CER,
teachers and the planning for the Training of a regular feature of FJWU through Assurance Agency, HEC the Spring
the Teacher (TOT) however the respected Quality Enhancement Cell. The course evaluation of teachers and 2020
registrar disclosed a budget but the same and teacher evaluations are conducted courses are conducted
doesn’t commensurate the need of the biannually with students. A regularly at the prescribed
university for the in-house or the out-house or comprehensive evaluation report is proforma of HEC.
the international training of the teachers; same prepared and shared with relevant Comprehensive Evaluation
is the case with the administrative and other quarters (Vice Chancellor, Registrar, Reports (CER) of teachers’ Nov
staff of the university. Deans/Faculty Advisors, Head of performance along with ACRs 2020-
Departments and faculty members) to for faculty are attached. Feb
The curriculum has also not been revised since ensure the improvement in teaching. (Annexure IV) 2021
long. To meet the challenges of this day the
approach of the administration of the university Annual Confidential Report is also a List of workshops arranged for
should have been very dynamic and the regular feature to check the faculty and staff by the Center Dec
evaluation in respect of different braches performance of teachers and staff for Excellence is attached. 2020-
should reach to the desk of VC on fortnightly annually. (Annexure IVa) June
or at the maximum on monthly basis. This will 2021
raise a need to summon even emergent Training of teachers is carried out Departments plan training of
meetings of different committees of the regularly through various teachers regularly. List of
university. national/international workshops, planned trainings is attached.
trainings, conferences, and seminars. (Annexure IVb)
FJWU has established a Center of
Excellence (COE) under the flagship of BoS meetings are conducted
ORIC. COE organized a training need regularly to review and
analysis workshop in order to assess the improve curricula. List of
types and needs to training required for Frequency of BoS meetings is
different departments and faculties. attached. (Annexure IVc)
In the curricula, ILO (Intended learning Training on Outcome Based Learning Updated course outlines with
outcome) and ALO (Actual learning outcome) was conducted in September, 2020 to ILO and ALO are attached.
are not mentioned. ILOs Vs. ALOs, should be equip faculty members with the skills to (Annexure Vf)
clearly defined. identify and align the ILOs and ALOs
in their course outlines and conduct
classes accordingly.
Levels of learning outcome on Bloom’s The curriculum of the Departments of Scheme of Studies of
Taxonomy are not defined in the curricula. Computer Science, Software Departments practicing
Curricula should be developed on Bloom’s Engineering and Electronic Bloom’s Taxonomy are
Taxonomy. Engineering, is developed on Bloom’s attached. Levels of learning
Taxonomy. The remaining departments outcome on Bloom’s
have been instructed Course Learning Taxonomy will be
Outcomes (CLOs) are defined for all the incorporated in the curricula
courses with appropriate Learning- for remaining departments.
Levels and their mapping is done with (Annexure Vg)
the relevant Program Learning
Outcomes.
Teaching methodologies are not stated in the This is already complied as revised Teaching methodologies are
curricula. There should be variety of teaching outlines include teaching incorporated in outlines.
methodologies and it should be the component methodologies. (Annexure Vh)
of the curricula.
Assessment methods are not well defined, as This finding is complied with by Assessment methods are
formative assessment is the sole of semester reviewing and revising the course clearly defined in course
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system. Assessment methods should be defined outlines. outlines.
clearly and curricula should reflect the The revised course outlines contain (Annexure Vh)
capitulatory, recaptulatory questions and module wise formative assessment
sample questions should be stated in the course methods and learning outcomes.
file Course files are maintained at
departmental level and include sample
question papers.
Alumni survey are not conducted with Focus group discussions are organized Detail of Focus Group
reference to the curricula review. Alumni by the Placement Office to get feedback Discussions and thematic
survey should be used for review /revision of about the curriculum. The feedback analysis along with CER of
curricula. from alumni is also taken by QEC at the Alumni survey are attached
annual alumni dinner and (Annexure Vi)
Comprehensive Evaluation Report
(CER) is also prepared in this regard.
In future, feedback from Alumni will be BOS constitution of B.
shared with the academic departments Administration (Annexure
to take necessary actions where Vii)
appropriate.
Some departments have alumni as co-
opted members in their BOS which
ensures contribution/feedback of
Alumni in the Curricula.
Employer’s survey are not used for the purpose Noted for future compliance.
of review of curricula. Curricula advancement
and review should also incorporate the
feedback obtained through employers’ survey.
There is no proper system allocation of courses The University has a mechanism Minutes for course allocation
to the faculty on the basis their interest and whereby best decisions are undertaken meetings held at departmental
specialization. It seems courses are allocated keeping in view the primary aim of level are attached. (Annexure
on the sweet will of HOD’s. There should be a students’ best interest. In case there is a Vj)
mechanism of courses allocation to faculty on gap in in-house faculty, visiting faculty
the basis their area of specialization and is engaged on semester basis.
interest.
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In the similar manner there is no planning seen There are multiple student exchange Detail of students’ exchange
around for national and international exchange programs in which FJWU has actively programs is attached.
programs of the students. participated. The details of previous, (Annexure Vk)
ongoing, and upcoming student
exchange program are attached for
reference.
Since the university is anchored for women so ORIC is proactively engaged in List of High-Tech education
the planning should be seeing to upgrade and organizing such activities. Following courses is attached. (Annexure
equip them with technical education as well. High-Tech courses in collaboration with VL)
NAVTTC are being offered at FJWU.
Artificial Intelligence (Robotics)
Machine Learning/Deep Learning
(Robotics)
IoT System Development &
Applications
Data Mining
The registration in such courses is open
to all students of Pakistan. Many FJWU
alumni are also registered in these
courses.
Adoption of HEC curricula is not The courses taught at FJWU are fully Minutes of BOS meetings are
notified/certified by BOS and academic council aligned with HEC curricula. This is not attached.
in so many cases. Adoption of HEC curricula explicitly stated on approved curricula. (Annexure Vm)
should be approved by BOF/ BOS and should This has been noted for future
be referred to the Academic council for compliance and all concerns are
approval. notified.
The meetings of Board of Studies held
after November 2020, include this as
agenda item.
Research student’s progress review forms are Noted for future compliance. In future, Follow up and implementation
available but not being followed in true spirit. follow up and implementation of of Research Progress Review
Research Progress Review Forms will Forms will be ensured
be ensured
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Student complaint regarding non-availability of Full time WI-FI facility is already VPN number is available on
WI-FI in the hostel area, it effects their available/provided to FJWU students in website and students get
research efficiency. As students are paying the hostel. registration for Wi-Fi. Wifi is
Rupees 1000 Wi-Fi charges per semester, Wi- available in common areas to
Fi facility should be extended to the hostel for encourage research activities.
the research students.
Students showed their concern regarding non- Multimedia have been installed in most Complete status of available
availability of multi-media for their power classrooms and are also functional. and functional multimedia is
point presentations and where multimedia is attached. (Annexure Vn)
available that is out of order, it demotivates
students when they are unable to present their
projects after having a lot of efforts on making
power point presentations. Multi-media
maintenance should be ensure on regular basis
for addressing the concern of students and
faculty.
Usage of the library and the digital The university has initiated the process HEC library access and VPN is
books/journals is very much marginal, because of developing a reading culture by provided to students.
reading of books culture is not cultivated. For introducing certain practices.
inculcating and promoting library culture, Book review in semester for
faculty should take initiative to recommend students has been initiated to
books to the students and assign them to write Teachers are asked to conduct nurture the book reading
review of at least one book/articles in the sessions/assignments focused on culture. Evidence of book
semester. Similarly, University Management reading books in library. reading culture is attached.
may make mandatory reading of few books in (Annexure Vo)
a semester and monthly summary of issuance There are book clubs that the following
of books from library may be submitted to activities:
Deans/VC. Book reading culture
A title of the book is given to a group of developed by library is
students for reading and then a student attached. (Annexure Vp)
from amongst the group presents her
findings of book.
In order to promote book reading, book
trolley presentation titled “Reach Them
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Teach Them” is being practiced
regularly.
It is observed that no one window operation is There is a central reception to handle all
available in the University. University should students’ concerns from where they are
establish and operate one window operation for routed to concerned departments.
students and faculty facilitation.
No proper feedback system and actions taken The university has a process shared and
on feedback were found. There should be reproduced below. HODs/in-charges
proper record of feedback and actions taken have been informed to incorporate
system. feedback received through the following
and to report to QEC every semester:
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Academic Calendar has not been found in The Academic Calendar has been Academic Calendar is attached
09: Public
Standard
proper shape and therefore not displayed. designed and is displayed on the (Annexure VI)
Proper academic calendar with all academic University website
activities should be developed and be available
on website.
SARs are prepared for 56 programs, but Rectification plans of all degree Rectification plans of all
Standard 10: Assessment & Quality Assurance
rectification plan on findings of SAR are not programs are available and were placed degree programs are attached.
available. Only few rectification plans are in the Syndicate room during the visit. (Annexure VII)
shown, but some of them are even incomplete. Proper record of SARs and rectification
The evidences of rectification are not plans are maintained at QEC.
presented. Corrective actions should be taken
as per implementation plan and proper
evidence be maintained at QEC.
Accreditation of programs is part and parcel of The administration is cognizant of this Degree Programs of Computer
the quality assurance system. Software and is strictly following up with all Science, Electronic
Engineering is accredited for one year, Batch accreditation bodies. Engineering and Software
2015. Similarly, there are other programs like Engineering are accredited.
CS & BBA, they should be accredited on (Annexure VIIa)
priority basis. Accreditation of programs that
come under the purview of different councils
should be undertaken on priority basis. Only
those programs shall be started for which the
university has full preparation as for example
the department of law and engineering were set
in motion without accreditation
Graduate assessment survey contains serious Noted for future compliance. QEC will ensure this in
observation from the graduates, but no upcoming phase of Self-
evidence about redressal of these issues was Assessment.
presented.
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Could not find separate budget allocation and FJWU Placement Office and Career Notification of Placement
Services
Standard 11: Student Support
expenditure for counseling and placement Counseling Center come under ORIC Office as part of ORIC is
offices. There should be separate budget and hence activity budget is taken from attached. (Annexure VIII)
allocation and expenditure for University ORIC.
Counseling and placement or Career
Development Center.
The university is not arranging orientation for Proper orientation sessions are being Details of orientation sessions
new admitted students regarding facilities and organized at the start of the new are attached. (Annexure
infrastructure. There should be orientation semester in which students are provided VIIIa)
session on every new admission. with information related to facilities and
infrastructure at the university. The
rules and culture of the institution are
introduced to them.
Students are interested to undertake study Study tours are arranged and students Study tours are in place.
tours. No plan/scheme is available regarding participate in different curricular and Details of different study tours
this observation. extra -curricular activities. are attached. (Annexure IX)
This observation is noted to explain
fully for next IPE visit.
Despite financial constraints, this
observation will be addressed as
feasible.
It is observed that 10 degree programs are not This observation is complied with. All Status is attached. (Annexure
entered in the PQR due to certain reasons. The 10 degree programs are entered in PQR. X)
students of those programs cannot get
verification of new degree from HEC.
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