MS WORD 2019 TEMPLATES

TEMPLATES

 In Microsoft Word, templates are pre-designed documents that you or

someone else (such as Microsoft) creates to use as a pattern for a project.The
template could be for a business card, brochure, resume, presentation.You can
also find templates for Excel, PowerPoint, and other applications.

 The template contains a specific layout, style, design and, sometimes, fields and
text that are common to every use of that template. Some templates are so
complete (such as business cards), you only have to change the individual’s
name, phone number, and email address. Others, such as business reports or
brochures, could require that everything is
WHAT ARE THE ADVANTAGES OF USING A TEMPLATE?

 The main advantage of using a template is clearly evident if you create

the same document on a regular basis.
 Templates do not only reduce the time taken to create a new document
but also let you create custom editing environments for specific
documents.
 The more information you can add to your templates the less you have
to add to your documents.
DIFFERENT TYPES OF TEMPLATES

Word recognizes different types of template although one of these is used internally.
 Normal.dotm - This is loaded automatically whenever Word is opened.
 User Templates - These can be loaded manually.
 Workgroup Templates - These can be loaded manually.
NORMAL.DOTM

The Normal.dotm template is the basis for any new blank documents you create.
If you start with a new document and make changes you will not be able to save it as
your Normal.dotm template.

Whenever you create a new document by clicking (File > New) a copy of the file called
Normal.dotm is created and is presented as a new document.
NORMAL.DOTM

What is this template used for ?

As you work, any new styles, autotext entries, macros or other customizations are
stored in the Normal template unless you intentionally choose a different template and
therefore the longer you work with Word the more personalized your Normal
template becomes.
BUILT IN TEMPLATES

 These often contain some text and much of the formatting you need to
create common type of documents. Word contains designer templates to
help you create professional documents. Word comes with 40+ built-in
templates for documents you are likely to create.
 These can be used to create all the common types of documents, such
as letters, faxes, memos, reports, resumes, web pages, brochures, manuals
and many others.
USER TEMPLATES

 User templates are templates that should only be available to you and the default
location is on your C drive.
Document templates you save in the "User templates" folder will automatically
appear on the General tab in the Templates dialog box.
When you save a document as a template, by default it is saved in the User templates
location.
Any document (.doc) file that you save in the User Templates folder also acts as a
template.
WORKGROUP TEMPLATES

 Workgroup templates are templates that will be on a network server and

shared across a team or organization.
 In a corporate environment this is where your company should save its
common templates.
This location is blank initially and will have to be changed for each user.
 This is a really good feature that allows a team of people or an organization to
keep all their templates in sync, stored centrally on a network server.
TASK 1- ONE-PAGE BUILT IN TEMPLATE

1. Create a one-page built in template. You can choose any of the following templates:
Invitation
Appreciation Card
Event Flyer
Report Title
Business Card
Certificate
2. Modify the content. You can also change the font properties (size and style), photos, logo.
3. Save template in PDF format with this filename: Task1-template-your lastname
(e.g: Task1-template-Dela Cruz)
4. Drop the document in e-RTU.
ADDING AN INTERACTIVE COMPONENT TO A
TEMPLATE (FILLABLE FORM)
HOW TO ADD AN INTERACTIVE COMPONENT TO A
TEMPLATE (FILLABLE FORM)

Some templates use interactive controls for user input.

In order to make a Word document fillable, you are likely going to start
with a template and then add content control. Content-control
encompasses a lot of areas like drop-down lists, text boxes, checkboxes,
and even databases.
THE DEVELOPER TAB

The developer tab in Microsoft Word provides users with the option to
write and run macros, use ActiveX controls and XML commands, create
applications in Microsoft Office, and more. The developer tab is not readily
available on the ribbon in Word by default, but can be added at any time
through the options menu.
MACRO

A macro is an automated input sequence that imitates keystrokes

or mouse actions. A macro is typically used to replace a repetitive series
of keyboard and mouse actions and used often in spreadsheets and word
processing applications like MS Excel and MS Word
HOW TO SHOW THE DEVELOPER TAB IN MS WORD?

Click on "File" tab > "Options" > "Customize Ribbon". Then under the
"Customize Ribbon", select the "Developer" checkbox and click "OK".
CONTENT CONTROLS

Content controls are individual controls that you can add and customize
for use in templates, forms, and documents. For example, many online
forms are designed with a drop-down list control that provides a restricted
set of choices for the user of the form. Content controls can provide
instructional text for users, and you can set controls to disappear when
users type in their own text.
 TYPE GENERAL DESCRIPTION
A rich text control can
contain custom formatted
Rich Text text or other items, such as
tables, pictures, or other
content controls.
RESTRICTIONS
Before Word 2013, rich text
controls cannot be bound to
an XML data node.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
A plain text content control is
All or nothing formatting. For
limited to plain text in a single
example, if you italicize one
or multiple paragraphs. It
Plain Text word of a sentence that is in a
cannot contain other items,
plain text control, all the text
such as tables, pictures, or
inside the control is italicized.
other content controls.
 TYPE GENERAL DESCRIPTION RESTRICTIONS

Prohibits users from inserting

Fills the content control with
Picture any other Word objects or
a single image.
any text.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
A building block gallery enables
users to select from a list of
document building blocks to insert
into a document. A document
Cannot be bound to an XML data
Building Block Gallery building block is a piece of content
node.
that has been created to be used
multiple times, such as a common
cover page, a formatted table, or a
header.
 TYPE GENERAL DESCRIPTION RESTRICTIONS

A check box provides a UI

Check Box that represents a binary state:
selected or cleared.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
Contains a drop-down
selection of list entries All or nothing formatting.
Combo Box that users can select and Input limited to a single
text box that user can paragraph of text.
edit directly.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
A drop-down list displays
a drop-down list of list
entries that users can
All or nothing
Drop-Down List select. Unlike a combo
formatting.
box, the drop-down list
does not let users enter
a custom input.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
Like plain text, limits text
Contains a calendar
to a single paragraph that
Date Picker control. Limits text to a
cannot contain any
single paragraph.
formatting.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
Repeating section
controls can contain text
Repeating Repeating
or other controls and
Section Section
allow you to insert as
many sections as needed.
 TYPE GENERAL DESCRIPTION RESTRICTIONS
Displays a whole group of controls
that originate with older versions
of Word.The Legacy Forms group
(visible after you click the Legacy
Tools icon) includes three types of
Legacy Tools form fields you can insert in a
document: text, check box, and
pull-down. Each of these form fields
allows the user of the form to
select or enter information of the
type that you deem appropriate.
REFERENCES:

 https://www.pcworld.com/article/401866/microsoft-word-templates-how-to-use-
modify-and-create-them.html
 https://bettersolutions.com/word/templates/builtin.htm
 https://pdf.wondershare.com/word/make-a-word-document-fillable.html
 https://support.microsoft.com/en-us/office/about-content-controls-283b1e29-0b77-
4781-b236-2d02c1cce1c2
 https://www.pcworld.com/article/401866/microsoft-word-templates-how-to-use-
modify-and-create-them.html
TASK 2- INTERACTIVE TEMPLATE

1. Show Developer tab. To do this, click on "File" tab > "Options" > "Customize Ribbon". Then
under the "Customize Ribbon", select the "Developer" checkbox and click "OK".
2. Open the LOA form. Go to the "Developer" tab and then locate the Controls Group, and you
can then insert the controls that you want. Add content controls to the following fields:
College (checkbox) *this is disable if document is open in compatibility mode
School Year (combo box)
Course (drop down list)
Date of absence (date picker)
Action Taken (checkbox)
TASK 2- INTERACTIVE TEMPLATE

3. For the drop down list and combo box content controls, set or change "Properties" to "Content
Control Properties". Here, you can add title, tag, or change the color.
4. On the drop-down list properties, click the Add button then type in the possible choices. Click
the OK button.
5. Save Form in Word format with this filename: Task2-LOA-your lastname
(e.g: Task2-LOA-Dela Cruz)
6. Submit the document in e-RTU.