The following Criteria is checked:

PhD. (Complete) AND

Check basic Faculty Member (Employment  Academic Experience type = Teaching ) OR
eligibility Researcher (Employment  Academic Experience type = Researcher ) at Public /
User Clicks on the application link
Private University / DAI s OR researcher/Scientist (Employment  professional
category=R&D Job type = Research )of the R&D Organizations. OR
Adjunct faculty (Employment  Academic Job type = Adjunct ) needs approval
from head of Institution i.e. VC / Rector for confirming their appointment (document
If Eligible upload).

The job can be current. No experience validation. (Experience should be configurable

though)

Select Discipline and 1. On the guideline page, the user will have to choose the discipline (level 0) and sub
Sub Discipline on the discipline (level 1) in which he wants to apply for being an approved supervisor.
guideline page
2. Based on his Discipline, system will display the class in which the user belongs.

User clicks on proceed button

System will check the category wise eligibility of an applicant. This detailed check
is given in the next diagram.
Category wise
eligibility check  Bank Deposit is mandatory before submit of Application. [Removed with
Consent of Miss Saima]
 Covering letter from Host/serving University/ institution is mandatory to
upload.
 There will be a mandatory field in the application form to add HEC attestation
If eligible
stamp number. [Mandatory only in case of new applicant who is not an HEC
Scholar]
 Copy of attested Equivalence Certificate from HEC in case of foreign PhD
degree along with copy of PhD degree is a mandatory upload.
 In the application form, it should be asked if the applicant have availed any
Enter Application form
HEC scholarship.
 Attested valid Copy of CNIC is a mandatory upload
 Photograph is a mandatory upload.

Class Science And Technology
Class Social Science, Arts & Humanities, And Business Education
PhD degree (Complete) obtained within the
last 05 years (from today) from a reputed
foreign (Not PAKISTAN) university with
Check 1
at least one RESEARCH type Publication
(any publication, no check) (in selected
discipline level 0).
Failed
Cumulative Impact Factor of minimum 5.00
or more for the entire research type
Check 2 publications record in selected discipline
(level 0). This includes all national and
international researches. It must be selected
from the list of indexed journals. Journals
Failed
entered by selecting Other in indexing
agency will not be entertained.
Check 3 At least two research type
publications in international , in the
indexing agency ISI and in the past
Failed
five years (from today) in the
selected level 0 discipline. User must
select it from the list in the
publication tab. The list in the
Non Eligible
publication tab will be populated
based on the date of publication. And
upon selection of an item the impact
factor will ne auto populated..
Ph.D. Degree (Completed) from Pakistani university and
selected Languages & Literature in level 1 in the
guideline page Category 3
University which Option a
follow HEC
Quality Criteria 1. Ph.D. Degree (Completed)
2. PhD completion Date – today < 5
years
3. At least 1 Research type publication in
the discipline (level 0) of the subject
selected in the guideline.
Check 1
4. The research publication should be
X or Y or Z in case of Local or
with non empty Impact factor in case of
International publication.
Failed
1. Ph.D. Degree (Completed)
2. PhD completion Date – today => 5
Check 2 years
3. At least 3 Research type publication
in the discipline (level 0) of the subject
selected in the guideline.
Failed
4. The research publication should be
X or Y or Z in case of Local or
with non empty Impact factor in case
of International publication.
Not eligible
Ph.D. Degree (Completed)
from International ( non
Pakistani ) university and
selected any subject in the
guideline page
Ph.D. Degree (Completed)
from Pakistani university
and selected any subject
except Languages & discipline level 0 in the last five year
Literature in level 1 in the
guideline page
University which
doesn t follow
HEC Quality
Criteria
1. Ph.D. Degree (Completed)
2. PhD completion Date – today < 5 years
If passed then Check
At least 1 research type publication in the discipline
(level 0) of the subject selected in the guideline.(any
publication, no check)
Check Category
Option a Failed
Ineligible
1. Ph.D. Degree (Completed)
Category 1
2. PhD completion Date – today => 5 years
Option b
a. Employment -> Academic, Not Pakistan , Experience Type =
Teaching , Career Level = Post Doc Training or Post Doc Fellowship
OR
b. Employment -> Academic, Not Pakistan , Experience Type =
Research , Career Level = Post Doc Training or Post Doc Fellowship
OR
c. Employment -> Professional, Not Pakistan , Category = R&D , Career
Level = Post Doc Training or Post Doc Fellowship
Any of the above for at least 6 months
Category 2 Check 1 Failed
Category 3 is updated,
please see the next page
1. International teaching (Employment  Academic NOT PAKISTAN
Experience type = Teaching ) OR research as trainer (Employment 
Option b Academic NOT PAKISTAN Experience type = Researcher ) OR
fellowship ((Employment  Academic NOT PAKISTAN Experience
type = Fellowship )experience at post-doc level
2. All of the above experience for at least six months
3. Post Doc experience in last 5 years
4. Three RESEARCH type publications in the selected discipline level 0 in
Check 1 the last five year
5. Three Publications in last 5 years in Z category OR Y category OR
X category in HEC Recognized Journals OR international journals with
impact factor non empty.
If there are 3 or more than 3 International publications with non empty
impact factor in last 5 years that would also suffice the condition. If the
sum of X or Y category publications and International indexed
Failed
publications is more 3 or more than 3 in last 5 years, then it would also
suffice the condition.
1. At least 3 Research Type publications in last 5 years in the
discipline level 0 selected in the guideline page.
2. At least two (02) Research Type publications in last 5 years in the
discipline level 0 selected in the guideline page of the 'Y' category in
Check 2
last five years.
3. At most one (01) Research Type publications in last 5 years in the
discipline level 0 selected in the guideline page publication in Z
category HEC Recognized Journals in last five years.
Failed
If there are more than 2 Y category research type publications in
last 5 years, then that would suffice the condition.
If there are 3 or more than 3 International publications with non
empty impact factor that would also suffice the condition.
Ineligible If the sum of X or Y category publications or International
indexed publications is more 3 or more than 3, then it would also
suffice the condition.
1. Three Research publications 1. At least three research type publications
in international .
2. All Three Research publications in 2. At least 3 research type publications with
the last five years indexing agency Social Sciences Citation
3. All 3 publications are Research Index (SSCI), Social SciSearch, Arts &
Papers are indexed minimum Y . Humanities Citation Index (A&HCI) and
Arts & Humanities Search.
4. Equivalence and Precedence Rule
Apply here.
Failed Check 2 Failed
Ineligible
Check 1
a. Employment -> Academic, Not Pakistan , Experience
Type = Teaching , Career Level = Post Doc Training or
Post Doc Fellowship OR
b. Employment -> Academic, Not Pakistan , Experience
Type = Research , Career Level = Post Doc Training or
Post Doc Fellowship OR
c. Employment -> Professional, Not Pakistan , Category =
R&D , Career Level = Post Doc Training or Post Doc
Fellowship
Post Doc experience in last 5 years from today (this is the
case if the post doc experience is less than 6 months)
Three RESEARCH type publications in the selected
Three Publications in selected level 0 within last 5 years in
at least Y (equivalence and precedence rules apply)
Check 2
1. At least 3 Research Type publications in last 5
years in the discipline level 0 selected in the
guideline page.
2. At least two (02) Research Type publications in
last 5 years in the discipline level 0 selected in the
guideline page of the 'X' category in last five years.
3. At most one (01) Research Type publications in
last 5 years in the discipline level 0 selected in the
guideline page publication in Y category HEC
Recognized Journals in last five years.
Check 3 4. equivalence and precedence rules apply.
Failed
1. At least three research type publications
in international .
Check 4
2. At least 3 research type publications with
indexing agency Social Sciences Citation
Index (SSCI), Social SciSearch, Arts &
Failed Humanities Citation Index (A&HCI) and
Arts & Humanities Search.
Ineligible
Equivalence rule applies to the International journals only.
International indexed journals equivalence will be taken to
calculate the precedence. JCR journals are W category and
mater list journals are X category. This is the only
precedence which will be built in the system.
The precedence rule applies in case of social science journals
only. W>X>Y>Z is the precedence.

Ph.D. Degree
(Completed) from
Pakistani university and
selected Languages &
Literature in level 1 in
the guideline page
Updated Category 3 As per discussion with Ms. Saima
Naurin and DG IT. Dated (8th April, 2016.
This updating is because of the unavailability of historical
data of HEC quality criteria for University/departments.
Category 3
On logical grounds, the application will be submitted with
least eligibility check. Business user can reject it manually
in the process.

PhD completion Option a Option B PhD completion Date – today =>

Date – today < 5 5 years
years

1. At least 3 Research type

publication in the discipline (level
0) of the subject selected in the
1. At least 1 Research type guideline.
Check 1
publication in the discipline (level Check 1
0) of the subject selected in the 2. The research publication should
guideline. be X or Y or Z in case of
Local or international, precedence
and equivalence rule apply.
Failed
Process: ASA eligibility Criteria

Document Version: ________1.0________

HEC – IT

1. Ms. Saima Naurin (Project Director, HRD) ___________________________________________________

2. Mr. Anwar Amjad (Director General, IT) ____________________________________________________

3. Mr. Javed Memon (Director, IT) ____________________________________________________

4. Ms. Aneela Naseem (Deputy Director, IT) ____________________________________________________

5. Mr. Syed Jamil Shah (Assistant Director, IT) _____________________________________________________