AIRPORT OF RODRIGUES LTD

REQUEST FOR EXPRESSIONS OF INTEREST

OPEN ADVERTISED INTERNATIONAL BIDDING

(Reference ARL/RWY /EOI 1 of 2018)

CONSULTANCY SERVICES FOR:

PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT FOR THE
CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

1 Introduction
Following a decision by the Regional Authority, the Rodrigues Regional Assembly (RRA), a new runway
of 2,100m x 45m with an additional 240 m on both sides for the Runway End Safety Area (RESA) is to
be constructed to cater for A320/A321 neo aircraft types. RRA has acquired the services of a
consultant for the preparation of the preliminary design for the construction of the new runway at
Plaine Corail Airport, Rodrigues Island.

Airport of Rodrigues Ltd (ARL), the Licensed Aerodrome Operator for the Plaine Corail Airport wishes
to appoint a consultant to carry out the Environmental and Social Impact Assessment for the
Construction of the New Runway and associated facilities as further described in section 3. The
Consultant shall identify projected environmental and social impacts and establish appropriate
mitigation measures.

In this respect ARL is inviting Expressions of Interest (EOI) from potential consultants for consultancy
services for the above project.

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2 Background

(i) General
The island of Rodrigues is a part of the Republic of Mauritius. It is located approximately 560
kilometres east of Mauritius at 190 42’ S and 630 25’ E. The island has a population of almost 42,000
and its area is 108 km2 (roughly 18 km by 6.5 km). Its coastline length stretches over 80 km. Due to
its remote location and small size, Rodrigues does not support a large economy and the main
economic activity is tourism.

(ii) Tourism Sector in Rodrigues

Rodrigues has a population which largely depends on tourism activities. The inhabitants of Rodrigues
are aware of the value of the unspoilt nature of the island and the crafts that have been built up over
the years. Sustainable tourism is now central to Rodrigues’ growth strategy, but is constrained by
limited air access. Between 1996 and 2003, tourist numbers (defined as arrivals who are non-resident
in Rodrigues) increased at an average rate of 14% p.a. Furthermore, the island has experienced an
increase of more than 40% in the number of tourist arrivals over the last 5 years.

The RRA firmly believes that the tourism industry is expected to be the ‘principal engine of growth’ in
the years to come and will also remain one of the most important pillars of the economy for many
years. As in other small island states, the tourism industry is indeed vital in the creation of both direct
and indirect employment and has generated revenue and supported a wide range of small and
medium operators such as accommodation, food products, leisure activities and logistic services. The
mandate of the RRA is to reach 100,000 tourists by 2025 and upgrading the airport infrastructures is
an important step in achieving this goal.

(iii) Present Infrastructure

The present airport infrastructure, designed for ATR-72 operations, is comprised of a runway of 1.2
km, a taxiway connecting the apron with two parking bays, and refuelling facilities. The Terminal
Building is currently being extended to increase the comfort of passengers and other airport users
and this project is expected to be completed in August 2018.

Passenger traffic at the Plaine Corail Airport for Year 2017 was 192,624 with 3,218 aircraft
movements. Airport traffic statistics shows that there is an increasing trend since 2010 which
recorded a passenger traffic of 107,118 and aircraft movement of 1,808. There have been average
yearly increases of 9% for the period 2010 to 2017 (year compared to previous year).

The hoped-for growth in tourism is conditional on the expansion of the airport and the construction
of additional accommodation.

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3 Scope of the Project
The scope of the project comprises of the following:
(a) Construction of a new 2100m long 45m wide runway in marshall asphalt, including 2.5m wide
shoulders and Turn Pads
(b) Construction of 2 Nos 375m long 15m wide new Code C taxiways with shoulders to link
existing runway to the new runway
(c) Rehabilitation and strengthening of pavement of existing runway to be used as a taxiway for
A321 Neo type aircraft and emergency runway for ATR72 type aircraft
(d) Strengthening of existing taxiway pavement for A321 Neo type aircraft
(e) Construction of a new apron for A321 Neo type aircraft
(f) Construction of an isolated apron
(g) Provision of stormwater drains alongside new runway and taxiways
(h) Provision of surface markings and illuminated signage to the runways, taxiways and apron
(i) Provision of AGL and Navaids for new runway
(j) Provision of new AGL system for the existing runway to be used as a taxiway/emergency
runway
(k) Provision of floodlighting and ground power units for apron
(l) Construction of new perimeter road, service road and fencing
(m) Provision of DVOR-DME and NDB navigation equipment and relocation of VSAT.

4 Scope of Consultancy Services

The Consultant will carry out a combination of desktop and field studies in order to fully describe the
environmental and social baseline of the affected area. Based on the knowledge of the affected
environment the consultant will identify and describe impacts and associated mitigation measures for
the construction and operation phases.

During the study the Consultant shall take into account issues and concerns raised through the Public
Consultation Process (PCP). These issues and concerns will be incorporated into the environmental and
social analysis

The scope of services pertains to the preparation of an EIA report and will comprise inter-alia:-
I. Desktop Studies. The consultant will review but not limited to the national environmental
policy, legislation and all relevant documents.

II. Field Work. From the desktop study, the consultant should be able to define with high degree

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 of certainty the areas of influence. The second stage will involve fieldwork in the areas of
impact of the project where a visual scoping exercise will be conducted.

III. Social Environment. Some of the issues to be tackled include cultural heritage, local
communities, resettlement, social instability amongst others.

IV. Pollution. The consultant will need to investigate on different types of pollution which will be
emitted during and after implementation of the project which include but not limited to:
• Air pollution
• Water pollution
• Soil contamination
• Noise and vibration
• Ground subsidence
• Offensive odours
• Bottom sediment in sea and rivers
• Any contamination to rivers and sea
• Waste Water Management

V. Physical and Natural Environment. The consultant will need to investigate the physical features
and natural environment which may be affected for instance:
• Studies of sea currents
• Sedimentology
• Geology
• Biota (Flora, Fauna), ecosystems and natural heritage
• Consideration to marine ecosystem
• Geographical features
• Soil erosion and stability of slopes
• Underground water
• Hydrological situation
• Coastal zone (mangroves, coral reefs, tidal flats, etc.)
• Climate
• Landscape
• Global warming/Carbon footprint/ compatibility with Mauritius Intended Nationally
Determined Contribution

VI. Analysis of Impacts. The impacts during design, construction and operational phases must be
identified and evaluated. The predicted environmental and social impacts should be
categorized into primary and secondary effects. The description and quantification of the
environmental and social impact will, where possible, be based on scientific methods as
follow:
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 • An indication of the magnitude of the impacts;
• Extent, nature and duration;
• The provision of criteria by which impacts have been assessed;
• The consideration of cumulative impacts within the area;
• Significance in terms of national, regional and local impacts;
• Presentation and justification of criteria used.

VII. Propose mitigating measures with regard to each identified impact.

VIII. Environmental and Social Management Plan. In order to limit the environmental and social
impacts of the project, the Consultant should prepare a management plan including proposed
work programs, budget estimates, schedules, staffing and training requirements, and other
necessary support services to implement the mitigating measures with regards to each
identified impact. The plan should include guidelines for monitoring rehabilitation, and
maintaining any identified environment and social impacts from pre-construction to post-
construction stage.

IX. The Resettlement Plan. The Consultant will analyse issues regarding resettlement. A Census
survey of the expected size of the displaced persons, their socio-economic status including the
value of their assets and other sources of livelihood should be carried out.

X. The EIA report should be prepared as per the format of the “Proponent’s guide to
Environmental Impact Assessment” of the Department of Environment, Mauritius which is
enclosed herewith.

XI. The Consultant shall make an application of EIA license on behalf of ARL, attend to joint
ministerial site visits and follow up with the Department of Environment of the Ministry of Social
Security, National Solidarity, and Environment and Sustainable Development for the grant of the
EIA license.

Study Background Information

For the preparation of the Environmental and Social Impact Assessment, the following
publications, amongst others, are deemed necessary and relevant to the envisaged scope of
work:

1. «Environmental and Social Framework» of World Bank

http://www.worldbank.org/en/programs/environmental-and-social-policies-for-
projects/brief/the-environmental-and-social-framework-esf

2. «General EHS Guideline» of the International Finance Corporation

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 http://www.ifc.org/wps/wcm/connect/554e8d80488658e4b76af76a6515bb18/Final%2B-
%2BGeneral%2BEHS%2BGuidelines.pdf?MOD=AJPERES

3. «EHS Guideline for Airport» of the International Finance Corporation

http://www.ifc.org/wps/wcm/connect/9f9d398048855251ab3cfb6a6515bb18/Final%2B-
%2BAirports.pdf?MOD=AJPERES&id=1323162248606

5 Time Schedule

The duration of the assignment will be stated in the RFP document.

6 Invitation

Airport of Rodrigues Ltd hereby invites Consultancy Firms either solely or in joint
ventures/consortium/association, to submit Expressions of Interest (EOI) for the provision of
“CONSULTANCY SERVICES FOR “PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT
ASSESSMENT REPORT FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL,
RODRIGUES”. The information requested in the EOI shall be a pre-requisite to assess the firm’s
capability to provide the services required and will be the basis for short-listing of the Consultants for
an eventual invitation to submit proposals.

7 Eligibility of Applicant
7.1 Proposals from consultants appearing on the ineligibility lists of the Republic of Mauritius, African
Development Bank, Asian Development Bank, European Bank for Reconstruction and
Development, Inter- American Development Bank Group and World Bank Group shall not be
retained. Links for checking the ineligibility lists are available on the Procurement Policy Office’s
website http//ppo.govmu.org

7.2 Consultants may associate to enhance their qualifications and capabilities. The members of a joint
venture shall be jointly and severally liable for the assignment and shall sign the contract in case
an award is made to that joint venture group. Interested consultants should clearly indicate the
structure of their “association” and the duties of the partners in their application.

7.3 In case of a joint venture/consortium/association, the applicant shall specify the lead partner.

7.4 A firm submitting an EOI individually cannot further participate in the same bidding exercise as a
partner in a joint venture/consortium/association.

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7.5 Any change in the structure of the joint venture or other arrangement post- shortlisting shall be
subject to the approval of the Client. Any change in the structure of the entity shall be of at least
the same level as for the EOI which enabled the entity (firm) to be short-listed.

8 Qualifications

8.1 For this assignment:

a) The Consultant, or the lead partner, in case of a joint venture/consortium/association, shall

have experience in preparation of EIA reports.

b) The Consultant, or one of the partners in case of a joint venture/consortium/association, shall

have knowledge of EIA procedures in Mauritius.

c) The Consultant shall have undertaken the preparation of at least five (5) EIA reports over the
last ten (10) years, of which:
I. One (1) completed project related to airport runway construction or extension; and
II. One (1) completed project undertaken in Mauritius; and
III. One (1) completed project related to maritime infrastructure.

In case of a joint venture/consortium/association,

I. the lead partner shall have undertaken the preparation of at least five (5) EIA reports
over the last ten (10) years, of which One (1) completed project related to airport
runway construction or extension; and
II. Any member of the joint venture/consortium/association shall have undertaken One
(1) EIA project in Mauritius; and
III. Any member of the joint venture/consortium/association shall have undertaken One
(1) EIA project related to maritime infrastructure.

Note : Firms not satisfying the above criteria shall not be short-listed.

8.2 Applicants should possess qualified and experienced staff to undertake the services required for
the project. The core competencies listed below shall be available for the project;
1. Team Leader (EIA Coordinator)
2. Environmental Specialist
3. Socio-economist
4. Hydro geologist
5. Marine Environment Expert
6. Ecologist
However, this list is not exhaustive and bidders should ensure that all the competencies required
for this assignment are duly considered.

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8.3 Consultants must confirm their interest in providing the above services by filling in and submitting
their proposals incorporating the relevant information as per the format of Forms 1-5 at the
address below.

8.4 Following the “Expressions of Interest” applicants will be shortlisted and the “Request for
Proposal” will be issued to them accordingly.

9 Submission of Expressions of Interest

Expression of interest, together with the duly filled in forms must be sent by courier to the
address below or deposited in the Bid Box of the offices of Airport of Rodrigues Ltd, Plaine Corail
Airport, Rodrigues by 18 June 2018 up to 13.30 hrs (Local Time) at latest in sealed envelopes
which shall be clearly marked:
“CONTRACT REF: ARL/RWY/EOI 1 of 2018 - EXPRESSION OF INTEREST FOR CONSULTANCY
SERVICES FOR “PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT REPORT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES”.

The Expression of Interest shall be addressed to:

The Airport Manager
Airport of Rodrigues Ltd
Plaine Corail Airport
Rodrigues

EOI submitted after the closing date and time will not be considered.

Date: 17 May 2018

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ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (1)

GENERAL INFORMATION
All individual parties/firms and each partner of a joint venture/consortium applying for the Expression of
Interest are requested to complete this form. Nationality information should be provided for all owners
or applicants who are partnerships/associates or individually-owned firms. In case of a joint venture/
consortium/association, the bidder shall specify the lead partner.

1. Name of firm

2. Head office address

3. Telephone Contact

4. Fax E-mail

5. Place of incorporation/registration Year of incorporation/registration

Nationality of owners1
Name Nationality

1
To be completed by all owners of partnerships/associates or individually owned firms.
ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (2)

BRIEF DESCRIPTION OF ORGANISATION

Name of Applicant or partner of a joint venture/consortium

All individual parties/firms and each partner of a joint venture/consortium are requested to complete this
form. The information supplied should include the structure of the organisation, the general staffing,
logistics and support.

Use a separate sheet for each partner of a joint venture/consortium/association

Applicants may enclose testimonials, certificates, and publicity material with their applications. However
they will not be taken into account in the evaluation of qualifications.

STRUCTURE OF THE GENERAL STAFFING LOGISTICS AND SUPPORT

ORGANISATION
ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (3)

PARTICULAR EXPERIENCE RECORD

Name of Applicant or partner of a joint venture/consortium/association

To enable evaluation and short-listing, the Applicant is required to fill in the form (3A).

On a separate page, using the format of Form (3A), the Applicant is requested to provide information on
each assignment of a similar nature and complexity to the present assignment for which his firm and
each associate (if any) for this assignment, were legally contracted either individually or as a corporate
entity or as one of the major companies within an association, for carrying out consultancy services
during the last ten (10) years.
ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (3A)

DETAILS OF ASSIGNMENTS/CONTRACTS OF SIMILAR NATURE AND

COMPLEXITY

Name of Applicant or partner of a joint venture/consortium/association

Use a separate sheet for each contract.

1. Number of contract

Name of contract

Country

2. Name of Employer

3. Employer Address

4. Nature of services and special features relevant to the contract for which the Applicant wishes to be short-listed

5. Contract role (check one)

 Sole party  Management Consultant  Subconsultant  Partner in a joint venture

6. Name of associate consultants (if any)

7. Date of award

8. Date of completion

9. Contract/subcontract duration (years and months)

________ Years _________ Months

10. Total Contract Value of consultancy

11. Contract value of consultancy pertaining to contract role

ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (4)

SUMMARY SHEET: CURRENT CONTRACT COMMITMENTS/SERVICES

IN PROGRESS

Name of Applicant or partner of a joint venture/consortium/association

Applicants and each partner to an application should provide information on their current commitments
on all contracts that have been awarded, or for which a letter of intent or acceptance has been
received, or for contracts approaching completion.

Name of contract Value Start date and Scheduled

completion date
1.
2.
3.
4.
5.
6.
ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (5)

PERSONNEL CAPABILITIES

Name of Applicant

For specific positions essential to contract implementation, applicants should provide the name of a
prime candidate qualified to meet the requirements for each position. The data on their experience
should be supplied in separate sheets using one Form (5A) for each candidate.

1. Title of position

Name of prime candidate

2. Title of position

Name of prime candidate

3. Title of position

Name of prime candidate

4. Title of position

Name of prime candidate

ARL/ RWY/EOI/1 OF 2018 - CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT
FOR THE CONSTRUCTION OF A NEW RUNWAY AT PLAINE CORAIL, RODRIGUES

EXPRESSION OF INTEREST

APPLICATION FORM (5A)

CANDIDATE SUMMARY
Name of Applicant:

Position

Candidate information 1. Name of Applicant 2. Date of Birth

3. Professional Qualifications 4. Academic Qualifications

Present Employment 5. Name of Employer

Address of Employer

Telephone Contact (Manager/personnel officer)

Fax E-mail

Job Title of Candidate Years with present Employer

Summarize professional experience over the last ten (10) years, in reverse chronological order.

Indicate particular technical and managerial experience relevant to the assignment.

From To Company/Project/Position/Relevant technical and management experience

 A PROPONENT’S GUIDE
TO

ENVIRONMENTAL IMPACT ASSESSMENT

(EIA)

Department of Environment
Ministry of Environment

July 2004

This is not a legal document. It serves as a general guideline. Sectoral guidelines are
available at the Department of Environment
 TABLE OF CONTENTS

1.0 Background information ………………………. ……………………………….3

2.0 Objective……………………………………………………….…………………3

3.0 The Environment Impact Assessment Process…………………………………...4

4.0 Guideline on the content of an EIA report ……………………………..………...4

4.1 Title Page…………………………………………………………..…….…...4
4.2 Non Technical Summary…………………………………………..………....5
4.3 Introduction……………………………………………………………….......5
4.4 Site and Project Description…………..………………………........................5
4.4.1 Site description………………………………………………...….5
4.4.2 Project description……………………………………………...…6
4.5 Method of Assessment………………………………………………………..6
4.5.1 Baseline data………………………………………………….…..6
4.5.2 Consultations………………………………………………...……7
4.6 Predicted Environmental Impact ……………………………………… …..7
4.7 Mitigation measures ………………………………………………………..7
4.8 Residual Impacts …………………………………………………………..8
4.9Socio-cultural and socio-economic impacts….………………………….......8
4.10 Monitoring and maintenance……………………………………………....8
4.11 Enhancement opportunities ……………………………………….……....8
4.12 Alternatives...........................................................................................…...8
4.13 Conclusions and summary of environmental outcomes…………….......…8
4.14 Supporting Documentation and references……………………………....9
4.15 Appendices…………………….………………………………………....9
5.0 Processing of EIA application... …………………………………………………...9
6.0 Appeal……………………………………………………………..……………….11
Appendix 1…………………………………………………………………………….12
Appendix 2……………………………………………………..…………………….16
Appendix 3……………………………………………..………………………………18

2
1.0 BACKGROUND INFORMATION

What is an Environment Impact Assessment (EIA)?

EIA is a study that predicts the environmental consequences of a proposed development. It

evaluates the expected effects on the natural environment, human health and on property. The
study requires a multi-disciplinary approach.

The EIA compares various alternatives by which the project could be realized and seeks to
identify the one which represents the best combination of economic and environmental costs and
benefits. Alternatives include location as well as methods, process technology and construction
methods.

Why do we need an EIA?

EIA is one of the most important tools for sound decision making and for achieving sustainable
development. Mauritius first adopted formal procedures for EIA in June 1993 following the
amendment of the Environment Protection Act (EPA) 1991. In order to further consolidate and
reinforce the institutional and legal framework for the protection of the environmental assets of
Mauritius and a sustainable development, a new Environment Protection Act is in force as from
5 September 2002. The EPA 2002 provides for environmental stewardship, greater transparency
and public participation in the EIA mechanism as well as a streamlining of the EIA procedures.
The EPA 2002 also specifies the contents of the EIA. The requirement for an EIA according to
EPA 2002 is at Appendix 1.

Which activities are subject to EIA?

Undertakings requiring an EIA licence are listed in Part B of the First Schedule of the EPA 2002
(Appendix 2). The EPA 2002 also empowers the Minister to request an EIA for any non- listed
activity, which, by reason of its nature, scope, scale and sensitive location could have an impact
on the environment.

The processing of an EIA application involves consultation with several Ministries/ Authorities
and the report is also sent for public comments to the Local Authorities. Thus, a proponent
applying for an EIA Licence shall submit in electronic form, and in 18 printed copies of his
EIA report to the Department of Environment and also indicate the tentative date of
commencement of work. Guideline for the electronic version of an EIA report is at Appendix 3.

2.0 OBJECTIVE

The objective of this guide is to supplement and elaborate on the contents of an EIA report as
spelt out in EPA 2002, as well as provide a general insight in what is an EIA.

3
3.0 THE ENVIRONMENT IMPACT ASSESSMENT PROCESS

The EIA process involves the following steps:

• Screening: it is an important process that assists in deciding whether the project requires an
EIA or not.

• Scoping: the aim of scoping is to ensure that the study addresses all the issues important for
decision making. It involves setting terms of reference for the EIA, selecting consultant and
review of existing legislation.

• The EIA study including the following:

- Collection of baseline data and information
- Public involvement/participation
- Identification of impacts in terms of magnitude and significance
- Socio- economic analysis of project effects/impact
- Mitigating measures for each impact identified
- Analysis of alternatives of the project
- Development of a monitoring programme and environment management plan

The above study should be documented in the form of an EIA report and submitted at the
time of application.

4.0 GUIDELINE ON THE CONTENT OF AN EIA REPORT

The proponent/consultant preparing an EIA report shall ensure that all socio-economical and
environmental parameters are addressed and their impacts are identified and taken into account
in the project design. The EIA report shall provide substantive and indicative information on the
proposed measures to mitigate all adverse environmental effects as well as the opportunities for
environmental enhancement to enable a proper assessment.

Prior to embarking on a project, a proponent shall ensure that the proposed development is
compatible with the zoning of the site and that relevant clearances such as zoning certificate,
land conversion permit or lease agreement (if applicable) have been obtained.

• In case of inappropriate zoning and the absence of proof of land ownership or

authorisation, the EIA application will not be considered.
• No permit for development shall be granted in respect of an undertaking unless
there is in relation to it an approval of preliminary environment report or an EIA
licence.

An EIA report shall be duly signed and dated by the proponent of the undertaking and all
principal consultants involved in the preparation of the EIA report.

An EIA report shall be prepared in the format as proposed below:

4.1 TITLE PAGE

4
 This should contain details of:
- the full title under which the EIA has been prepared
- the team responsible for the EIA or name of the consultancy if applicable
- the proponent
- date

4.2 NON-TECHNICAL SUMMARY

- This should be concise.

- The language should be simple and non-technical.
- It should give an outline of both the project and location.
- It should focus primarily upon key impacts identified in the EIA and measures taken
to avoid and reduce them.

iv.3 INTRODUCTION

This should provide background information on the project, the promoters, any
experience in similar projects, project costs, benefits, employment opportunities, benefit
to local communities, associated problems etc.

4.4 SITE AND PROJECT DESCRIPTION

This should describe the project and indicate the justification and rationale underlying the
project, including:

4.4.1 Site Description

A description should be given in general terms to indicate the nature and broad character
of the local environment.

- Ownership of land and proof thereof, or lease agreement clearly indicating the owner’s
consent is agreeable to the project

- Present Zoning of site as per approved Outline Scheme(obtainable from the Town &
Country Planning Board or the local authorities)

- Plans and policies with which the project conforms

- Site characteristics in terms of site location, landform; present and past land use (if
known), accessibility to site, flora and fauna, etc.

- Certified and comprehensive site and location plans drawn to scale and duly certified by a
Sworn Land Surveyor with known landmarks as reference points and showing
waterbodies, wetlands, boreholes,acquifer, stone crushing plants etc within a 1000m
radius

5
 - Surrounding environment indicating adjacent residential areas/built-up environment,
environmentally sensitive areas, watercourses, designated sites of interest.

- Other attributes of the area e.g. amenities, recreational and agricultural values.

- Indication of other similar projects in the surroundings

Existing infrastructure and availability of public utilities

4.4.2 Project Description

- Project initiator
- Type of project and associated activities to be carried out.
- Need and justification of project.
- The design, size and scale of the project.
- Detailed site/layout plan drawn to scale of 1:500 indicating site boundaries (as per
title deeds) and showing all structures proposed to be put up on site with setbacks
from boundaries.
- Detailed plans including elevations, plot coverage and gross Floor Area.
- Description of project in terms of raw materials, processes, mass balance, equipment,
work force, products, type and amount of wastes/effluent produced and its disposal
etc.
- Training requirements of the project.
- The technical, economic and environmental features essential to the project.
- Diagrams, sketches or landscape architect’s impression of the project in the receiving
environment.
- Proposed schedule for implementation.

4.5 METHOD OF ASSESSMENT

This should contain details of the EIA procedure including:

4.5.1 Baseline Data

- Data collection methodology (E.g. survey, matrix or checklist),source of information

- What information the EIA was based upon? (World Bank Report, White Paper, etc)
- Are there any uncertainties or omissions in this data? e.g. if it was collected out of
season or is out of date.
- Are any further surveys to be carried out to remedy this?
- A geotechnical report including subsurface strata, maximum level of water table and
results of a soil percolation test. The geotechnical report to be certified by an
Engineer registered by the council of Registered Professional Engineers or a
specialist in soil mechanics.

4.5.2 Consultations

This section should indicate who has been contacted about the project. It should include:

6
 - Statutory bodies, environmental and amenity groups and local residents likely to be
affected by the proposals.
- Means for contacting them and for providing publicity about the project (leaflets,
public display, questionnaires, letters, etc.).
- A brief summary of their responses detailing the areas of concern highlighted and
their contribution to the EIA.
- For all development projects viz construction of hotels, golf courses, jetties, etc in the
coastal zone, the proponent shall have consultation with fishers of the area explaining
to them their projects. The consultation shall be done under the aegis of Ministry of
fisheries

4.6 PREDICTED ENVIRONMENTAL IMPACTS

This section should indicate what effects the proposed development is likely to have upon
the environment. The EIA should emphasize the key issues identified during the scoping
phase and indicate why these are felt to be crucial. Lesser impacts should be mentioned
but the amount of space devoted to them should be proportional to their perceived
importance. Although direct impacts will be more obvious, indirect and cumulative
effects should not be overlooked. For clarity, impacts may be identified for construction
and operational phase, and where possible quantified and an indication given of their
magnitude and significance. Any uncertainty in prediction should also be made explicit.
A matrix may serve to indicate whether the impacts are:

- long/short term
- strategic/local/ regional/ national
- direct/indirect
- irreversible/reversible

4.7 MITIGATION MEASURES

For each impact the EIA should state:

1. steps to be taken to avoid / reduce and / or eliminate the impacts

2. the likely effectiveness and adequacy of mitigation
3. Technologies proposal in achieving (1).

The following impacts and mitigative measures should be included:

- In terms of noise, odour, emissions, smoke, flies, rodents, traffic implications including a
brief traffic impact analysis, etc.
- Source, type, generation, collection and disposal of solid waste.
- The maximum population(on daily basis), source, type and volume of wastewater
generated. Physical, chemical and biological characteristics, method of collection,
treatment and disposal (with appropriate design calculations and drawings) of
wastewater.

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 - Amount of dangerous/toxic material used, storage methods, threshold levels of
dangerous/toxic material stored/handled together with identification system and a register
of hazardous installation.
- Major accident policies (on site emergency plans, safety measures and information to the
public).

4.8 RESIDUAL IMPACTS

The EIA should indicate all unavoidable impacts. These should be justified in terms of
benefits of the project and enhancements

4.9 SOCIO CULTURAL AND SOCIO ECONOMIC IMPACTS

Including impacts on adjacent residential areas; local community; current activities

carried out by different stakeholders, including recreational activities

4.10 MONITORING AND MAINTENANCE

This should indicate:

- provisions made for on-site monitoring during site preparation, construction and
operation phase
- future maintenance requirements
- provision for audit during the operation of the scheme
- preparation of monitoring programme to be submitted to Department of
Environment and should indicate the specific responsibilities during various
phase

4.11 ENHANCEMENT OPPORTUNITIES

A brief outline should be given of any enhancement work which is planned its
maintenance and upkeep. This should be distinguished from mitigation measures which
are integral to the project and form part of the proposal.

4.12 ALTERNATIVES

This section should give an outline of:

- the alternatives to the project
- the “Do Nothing” option – what will be the outcome of not undertaking the
project, for instance on future land use?
- the alternative considered to be the “most environmentally friendly” even if this is
not the project
- the criteria for rejecting the alternatives
- the stage in the planning process when they were rejected
4.13 CONCLUSIONS AND SUMMARY OF ENVIRONMENTAL OUTCOMES
Include any irreversible residual impacts, which cannot be mitigated.

4.14 SUPPORTING DOCUMENTATION AND REFERENCES

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4.15 APPENDICES

These should include information which would cluster the main body of the text, such as:

- plans and maps

- species lists
- press releases
- written responses to the project

5.0 PROCESSING OF EIA APPLICATION

Proponents applying for an EIA licence are required to submit 18 copies of the EIA report to the
Director of Environment. Figure 1 depicts an outline of the EIA procedure.

After a preliminary scoping, to ensure that the document is as accurate and exhaustive as
possible, the EIA is open for public inspection and comments by publication in the government
gazette and two dailies. A copy of the EIA report is circulated to the authorities concerned with a
request to submit their views in writing within a prescribed time limit. Concurrently, the
Environment Assessment (EA) Division of the DoE organizes a joint inter-ministerial site visit
for an on-site assessment of the environmental implications of the proposed development,
together with the proponent and / or contact person and his consultant(s).The proponent may be
requested to carry out further studies or to submit additional information. The Director may also
set up a Technical Advisory Committee to advise him on the EIA or on any aspects of the
undertaking.

The EA Division processes the application taking into consideration the views of the authorities
concerned as well as any public comments received. The Director’s review is referred to the EIA
committee for examination. The EIA committee makes recommendations to the Minister for a
decision which is thereafter communicated to the proponent by the Director.

6.0 APPEAL

Any person who is not satisfied with the decision of the Minister on an EIA may appeal
within 30 days of the decision to the Environment Appeal Tribunal.
Any party who is dissatisfied with the Tribunal’s Determination on a point of law can
still appeal to the Supreme Court.

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Note:
Further information on the provisions of the EPA 2002 and the EIA procedures can be
downloaded from Ministry’s Website (http://environment.gov.mu)

EA Division
01.07.2004

Appendix 1

REQUIREMENTS FOR AN EIA ACCORDING TO EPA 2002

• APPLICATION FOR EIA LICENCE

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 On applying for an EIA licence, a proponent shall submit to the Director of Environment
an EIA report:

(a) in electronic form, and in 15 printed copies, and such additional copies as may
reasonably be required by the Director;

(b) signed by the proponent or his duly appointed legal representative and
countersigned by the consultant who prepared the report

• OUTLINE OF PROPOSED UNDERTAKING

The EPA 2002 also requires a proponent applying for an EIA licence to provide the
Director of Environment with an outline of his proposed undertaking, including its
location, nature and scope, at least 3 months before submitting his application.

The Director may on the basis of the outline, impose the terms of reference for the EIA
report, the fields of study that are required to be covered, and the levels of expertise and the
qualifications of the consultants signing the report.

• CONTENTS OF AN EIA

According to Section 18 of the Act, the EIA report shall contain a true and fair statement
and description of the undertaking as proposed to be carried out by the proponent, and
shall include:

(a) the name and address of the proponent;

(b) the ownership of the undertaking and of the land on which it is being conducted;
(c) the name, address and qualifications of the consultant who prepared the EIA;
(d) the precise location and surroundings of the undertaking, the zoning of the site
and the number of similar undertakings in the area;
(e) the principle, concept and purpose of the undertaking;
(f) the direct or indirect effects that the undertaking is likely to have on the
environment;
(g) an assessment of the social, economic and cultural effects which the undertaking
is likely to have on the people and society;
(h) any actions or measures which the proponent proposes to take to avoid, prevent,
change, mitigate or remedy, as far as possible, the likely effects of the undertaking
on the environment;
(i) an assessment of the inevitable adverse environmental effects that the undertaking
is likely to have on the environment, people and society, where it is implemented
in the manner proposed by the proponent;
(j) an accurate assessment of the irreversible and irretrievable commitment of
resources which will be involved in the undertaking, where it is implemented in
the manner proposed by the proponent;
(k) any alternative manner or process in which the undertaking may be carried out so
as to cause less harm to the environment;
(l) an environmental monitoring plan;

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 (m) information pertaining to the decommissioning of the project at the end of its life
cycle and associated impacts, proposed measures to return the sites as far as
possible to its former state, or rehabilitation measures;
(n) in the case of a new infrastructure proposal, an environmental management plan
to be implemented during the construction phase; and
(o) such other information as may be necessary for a proper assessment and review of
the potential impact of the undertaking on the environment, people and society.

Furthermore Section 19 states that, the EIA shall

(a) be signed by the proponent and all principal consultants who prepared or assisted in
the preparation of the EIA;

(b) contain particulars of the schedule of works undertaken by the proponent and his
consultants in the preparation of the EIA, including particulars of any consultation
held with the public in the area where the undertaking is to be located.

Section 18 also provides for the EIA to be accompanied by:

(i) satisfactory proof of ownership of the undertaking;
(ii) a site plan prepared and signed by a land surveyor;
(iii) a non-technical summary of the report;
(iv) a certificate issued by a notary expressing his opinion as to the ownership of the
land on which the undertaking is to be executed, or where the proponent is not the
owner of the land, by a written evidence of the permission of the owner, and a
certificate issued by a notary expressing his opinion as to the owner’s title.

• SUBMISSION OF FRESH EIA

1. The Minister may, at any time after the issue of an EIA licence, issue a direction to
the licensee requiring him to submit a fresh EIA in respect of his undertaking
within such time as may be specified.
2. A direction under subsection (1) may be issued where, in the opinion of the
Minister:

(a) the undertaking is, or is likely to be, a source of pollution to the

environment;

(b) there is a substantial change or modification in the undertaking, or in the

manner in which the undertaking is being operated;

(c) the undertaking poses a threat to the environment; or

(d) the circumstances of the undertaking with regard to its surrounding

environment so require.

3. Where a licensee fails to comply with a direction issued under subsection (1):

(a) he shall commit an offence;

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 (b) his EIA licence shall be cancelled.

3. NON-LISTED ACTIVITY

1. Notwithstanding section 15, where in his opinion a project or an activity not specified
as an undertaking under the First Schedule is likely, by reason of its nature, scope, scale
and sensitive location, to have an impact on the environment or on the zoning of an
area, the Minister may request the person carrying out or proposing to carry out the
project or activity to submit a preliminary environmental report or an application for an
EIA licence.

2. Where a request for submission of a preliminary environmental report or an application

for an EIA licence is made, the project or activity shall be deemed to be an undertaking
specified under the First Schedule in respect of which a preliminary environmental
report or an EIA licence is required, as the case may be.

• REVOCATION OF EIA LICENCE

The Minister as and when necessary revoke an EIA licence or amend the conditions of the
EIA licence or give the proponent on directives on the method of execution and phasing of
undertaking, mitigative measures to be incorporated, further research investigation and
monitoring to be undertaken or required the proponent to submit at such interval as he may
determine, report on the impacts of the undertaking on the environment.

• STOP ORDER/OFFENCES

Any proponent who gives false or misleading information, or fails to disclose any material
fact or information in EIA report, shall commit an offence, and shall on a first conviction be
liable to a fine not exceeding 50,000 rupees and to imprisonment for a term not exceeding 2
years

Any proponent who contravenes section 15 (2) of EPA 2002 shall –

(a) on a first conviction, be liable to affine which shall be not less than 50,000 rupees
and not more than 100,000 rupees and to imprisonment for a term not exceeding
4 years;
(b) on a second or subsequent conviction, be liable to a fine which shall not be less
than 100,000 rupees and to imprisonment for a term not less than 6 years and not
exceeding 12 years.

The EPA 2002 provides for the Director of Environment to serve a stop order so as to
prohibit any development or activity being undertaken without the relevant permit or
licence or in contravention of any environmental law.

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Appendix 2

List of undertakings requiring an Environment Impact Assessment

1. Asphalt plant
2. Block making plant manufacturing above 10,000 blocks per day.
3. Brewery.
4. Bulk processing, storage and handling of petroleum, petroleum products, liquid
gas, coal and petro-chemical products.
5. Clinic and hospital
6. Construction of air field and airport
7. Construction of breakwaters, groins, jetties, revetments and seawalls
8. Construction of dam and dyke
9. Construction of marinas

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10. Conversion of forest land to other land use
11. Desalination plant
12. Development, production, release use, marketing and application of Generically
Modified Organisms
13. Distillery
14. Dye house
15. Fishing port
16. Foundry, smelting plant or metallurgical work
17. Galvanising industry
18. Golf course
19. Harbour dredging operation, construction and development
20. Highway and mass transit system
21. Hotel(coastal), including extension
22. Housing project and apartments above 50 units
23. Lagoon dredging and reprofiling of sea beds including creation of bathing areas
24. Land clearing and development in environmentally sensitive areas such as water
catchment areas, waterlogged areas, mountain slopes and islets
25. Landfill
26. Lime manufacture
27. Manufacture of battery
28. Manufacture or packing of cement
29. Manufacture of chemical fertiliser
30. Manufacture of pharmaceutical products
31. Manufacture, handling and storage of dangerous chemicals and pesticides
32. Manufacture of paint, pigment & varnish
33. Manufacture of photographic films
34. Manufacture of polyrethane foam
35. Manufacture of soap detergents
36. Modification of existing coastline such as beach reprofiling, coastal protection
works and removal of basaltic and beach rock
37. Offshore sand mining
38. Parcelling out of land above 3 ha-
(a) otherwise than by way of division in kind among heirs;
(b) to be allocated to persons other than such persons as may be approved by
the Minister responsible for the subject of agriculture and who are-
(i) bona fide occupiers of housing units forming part of sugar camps
owned by sugar millers or sugarcane planters;
(ii) bona fide occupiers of housing units forming part of tea estate
camps;
(iii) workers affected by the closure of a sugar factory; or
(iv) workers opting for the Voluntary Retirement Scheme.

39. Petroleum refinery

40. Power station
41. Pulp and paper manufacture
42. Ready-mix concrete plant
43. Rearing of introduced species, such as crocodiles and monkeys
44. Refining and processing of edible oils and fats

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 45. Rendering plant
46. Retreading of tyres
47. Rock quarrying
48. Sawmill
49. Sewage treatment plant
50. Sea outfall
51. Shipyard and dry dock
52. Stone crushing plant
53. Sugar factory or refinery
54. Tannery and leather finishing
55. Timber treatment plant
56. Timber warehousing
57. Transfer station for solid waste
58. Undersea walk
59. Waste incinerator
60. Wetland development
61. Wine industry

Appendix 3

Guidelines for submission of EIA reports in soft copy

version

1.0 INTRODUCTION

According to Section 18(1)(a) of the EPA, proponents applying for an EIA licence are
required to submit EIA reports in both hard and soft copy versions. The objective for the
posting of the soft copy version of EIA reports on the website is to enable users to access the
EIA reports in a more user friendly format.

2.0 SPECIFICATIONS OF SOFT COPY VERSION

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2.1 The soft copy version of the report, which should be identical to the hard copy version,
should be submitted in electronic file preferably on a CD or in WinZip format in floppy
disks.

(a) The document should be broken into its different chapters with each chapter in a
separate file. The executive summary also should be treated as a chapter and
submitted in a separate file. If a chapter exceeds 50MB, then it should be further
broken down into files of less than 50 MB.

(b) The table of contents also should be submitted in one separate file.

All the chapters/headings/appendices listed under the table of contents should have
proper naming. This is important to allow the user to know which file he/she is
accessing.

e.g Chapter 10 - Mitigative measures

(c) The table of contents should provide links to the different chapters including the
executive summary and appendices.

(d) All filenames must

(i) be less than 8 characters

(ii) be in small letters

(iii) start with a letter

2.2 The soft copy version should be page numbered, in the same order as the hard copy and
should be submitted in any one of the following 2 formats:

• Html format.
• PDF format

with security measures so that the document cannot be edited or printed.

2.3 All html files must be in the htm extensions file format. All image files must be in the gif/jpg
extension file format.

2.4 The EA section will open the electronic file in the presence of the applicants in order to
ensure that the hard and soft copy versions are absolutely the same. In case the soft copy
version does not contain documents, which are present in the hard copy version, the
applicants would be called upon to fill in the form as per Annex 1. Decision to accept or
reject the soft copy version would be taken by the EA Division and the applicants would be
informed at a later stage.

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3.0 The Ministry encourages applicants to submit their soft copy version reports at the time of
submission of the EIA reports (hard copy versions) in order to allow timely processing.

Ministry of Environment & SD

09 May 2011

ANNEX I

Please indicate which documents are missing from the soft copy version of the EIA report

TITLE OF REPORT: ……………………………………………………………………

………………………………………………………………………………………………

1. …………………………………………………………………………………………..

2. …………………………………………………………………………………………..

3. …………………………………………………………………………………………..

4. …………………………………………………………………………………………..

5. …………………………………………………………………………………………..

6. …………………………………………………………………………………………..

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7. …………………………………………………………………………………………..

8. …………………………………………………………………………………………..

9. …………………………………………………………………………………………..

FULL NAME: …………………………………………………………………………...

DESIGNATION: ………………………………………………………………………..

PHONE: ………………. FAX: ……………… EMAIL: ………………………….

SIGNATURE: …………………………………………………………………………...

DATE: …………………………………………………………………………………...

FOR OFFICE USE

Verified by: ………………………………………………………………………………...

Signature: …………………………………………………………………………………..

Date: ………………………………………………………………………………………..

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