REIMBURSEMENT OF EXPENSES

SEPARATION FROM WORK / TERMINATION FROM EMPLOYMENT

RETURN OF PROPERTY

Reimbursement of Expenses
Zero restaurant is recognizing reimbursement of expenses policy and is
providing employees with a clear and consistent understanding of approved
reimbursement procedures. Zero reimburses employees for appropriate
transportation and other travel-related costs incurred within approved business
activities. Please be aware that Zero employee represents the restaurant as
he/she travel. The employee must submit reimbursement requests within thirty
(30) days before the activity to qualify the expense. A receipt should accompany
the requests if applicable. However, participation in such programs must not be
demanding for travel selection. No more than ten employees should travel on the
same transportation. The month-end close cycle can be at seven days, so the
reimbursement expense should be in 3 days before the beginning of that cycle.
Reports of the employee reimbursement must be submitted to Zero, who will
approve the expenses before turning them into the finance department.
Traveling Expenses
If an employee is to use personal transportation for travel requested by ZERO, gas
cost will be reimbursed. When using rental vehicle services or any other public
transportation, a receipt is preferable, if the employee can obtain it, including the
date, destination, and expense accurately to be reimbursed.
Lodging Expenses
Hotel expenses will also be reimbursed but must be on reasonable charges.
Employees should choose to lodge in hotels of moderate and decent comfort
rather than deluxe or luxury hotels. Each employee should make the most
significant decision possible when choosing a location and accommodation,
keeping in mind that their health and safety are vital. Employees may upgrade
when it is at no extra cost to the company. Also, employees of the same gender
will double-occupy hotel rooms unless the restaurant grants an exception.
Meals Expenses
Actual reasonable costs will be reimbursable for meals and incidental expenses.
Alcohol or bar tabs associated with the meetings will not reimburse. Every
employee can eat up to three times a day. Each meal spend for each employee is
for a maximum of P500. Gratuities must be reasonable, with a maximum of 10%.
When it comes to your own money, you can be generous, but you should be more
cautious when it comes to ZERO money.
Other Miscellaneous Expenses
Actual, reasonable costs will be reimbursable for other travel-related expenses.
Examples of other miscellaneous allowable expenditures include team-building
expenses, parking fees, and other rentals of equipment for events.

SEPARATION FROM WORK / TERMINATION FROM

Resignation
If an employee wishes to resign his employment, Zero restaurant must be
notified. The employee should submit a resignation letter to process the
resignation. The employee should notify the restaurant 1 month prior to his
resignation so that at least the restaurant will have time to hire new employee.
Upon the resignation the employee will receive all his accrued salaries and his
unused leave will be paid together with his last salary.
Termination
All employees shall be assured of the security of tenure. Termination must
only be valid if there is a just or an authorized cause. If the employee is
terminated due to violations, it must be proven that the cause of his termination
is just. The employer will explain and make the employee understand the reason
of his termination including his violations. And if ever the termination is thru
authorized cause the employer should explain the reason to the employee, it
could either be financial difficulties or economic challenges. The employee will be
entitled to receive a separation pay as reverence. Regardless of the type of cause
the termination it must have to undergo due process and give the employee 30
days’ notice before the termination. The terminated employee will receive his last
paycheck and his accrued salaries will be paid.

RETURN OF PROPERTY
On the date of the employee resignation or termination, the employee should
return all property belonging to the Zero Restaurant. Aside from the uniform, the
employee should also return vehicle (motor) if the restaurant has provided the
employee for his transportation. Failing to do so, the employee will have to pay
the amount of the property to the restaurant