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TheSignificanceofInterculturalCommunicationforBusinessesandtheObstaclesthatManagersshouldOvercomeinAchievingEffectiveInterculturalCommun
ication
© 2015. Shum Su Kei & Rashad Yazdanifard. This is a research/review paper, distributed under the terms of the Creative
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The Significance of Intercultural Communication
for Businesses and the Obstacles that
Managers should Overcome in Achieving
Effective Intercultural Communication
Shum Su Kei α & Rashad Yazdanifard σ
2015
Abstract- Along with the rapid globalization of the era, the
a) McLaren (1998) has demonstrated that
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public is increasingly paying attention to intercultural
communication as an important component to success, both “Culture is a human phenomenon; it is the way we
in life and in work. It is general knowledge that human beings are, both physically and mentally. It is both state in
cannot live without communication and due to the influence of
7
which each of us exists and a process which changes
globalization; communication is no longer confined solely to a constantly according to the individual, the time and
I
such as the other culture's values, perceptions,
t is impossible to live in a world without interacting
manners, social structure, and decision-making
with others, thus making communication an
practices, and an understanding of how members of
indispensable part of living and effective
the group communicate--verbally, non-verbally, in
communication an extremely useful skill. The basic
person, in writing, and in various business and social
principles of the communication process is the sending
contexts, to name but a few" (“What is Cross-Cultural
fin formation, ideas and emotions through a channel to
Communication?,” n.d.).
specific individuals or groups who receive and decode it
and may give feedback (Lussier, 2009). Additionally, As a consequence of the rapid development of
communication is not only defined as a combination of international business, more attention is being paid to
natural sciences and social sciences, but is also an the importance of intercultural communication. In other
essential and effective tool for the management of words, intercultural communication has become
a company (Snell, 1985). As a result of the rapida increasingly significant both in work and in life.
dvancesin information technology, the ensuing Nevertheless, to achieve effective intercultural
globalization has led to communication becoming communication there are some hurdles that we are
more complicated in the 21st century. The sharing required to confront and overcame.
of information among various individuals in society is
II. The Significance Of Effective
no longer confined to a communal and national
level, but also to aglo ballevel, thus making intercultural Intercultural Communication For
communication more crucial than ever before. Businesses
Generally, the main intention of communication
is to express oneself; however, there are different modes
of expression and also different types of
communication, for example, cross-culture
communication. Intercultural communication is the
Author α σ: HELP College of Art and Technology Center for Southern
process of conveying and receiving messages between
New Hampshire University (SNHU) Programs. individuals or groups whose cultural background scan
e-mails: snowysuki@yahoo.com, rashadyazdanifard@yahoo.com considerably affect to the different interpretation of
verbal and non-verbal signs (Thill & Bovée, 2005). In and behavior and these differences can and will result in
view of globalization, aptitude at inter cultural conflict.
communication will give any company a competitive Conflict is defined as a type of friction,
edge. disagreement, discord and even expressed struggle
a) Business Expansion between at least two interdependent parties who
An enormous amount of previous studies have perceive incompatible goals, scarce resources, and
illustrated how poor communication can result in interference from others in accomplishing their goals
lackluster organizational performance, as well as how (Adams, 2009).In a busy workplace, conflict is
communication is crucial to all employees of the acknowledged as an unavoidable issue in an
company including both the manager and subordinates. organization due to multiple personalities, multiple
Generally, the ability to communicate effectively is pressures, or even multiple cultures (Adams,
undeniably a challenge in the global environment. For 2009).Nevertheless, a counterproductive workplace
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an instance, misunderstandings can still arise when conflict can result in numerous negative consequences.
both parties speak the same language because of For the purpose of eliminating the conflict at a
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different cultural backgrounds (Hilton, 2007). Therefore, fundamental level, communication is required.
an understanding of the influence of globalization on Relationship conflicts, a disagreement or
8 intercultural communication is undeniably necessary to argument that takes place between two or more people
businesses which are attempting to create a competitive within a relationship, most probably arises when an
Global Journal of Management and Business Research ( A ) Volume XV Issue IV Version I
advantage for themselves in both the domestic and individual behaves in a negative manner or others have
international markets. skewed perception (Pelled, 1993).Employees in firms
We have established that communication is a come from various walks of life and different cultures
critical competitive advantage for businesses. For thus resulting in different personalities. When such
instance, effective communication enables a company diverse individuals work in a firm to achieve a common
to explain more succinctly to the customers the goal, it is common that the disputes between
differences and superiority of the company’s products personalities occur, causing interpersonal tension,
and services in comparison to their competitors (Hilton, resentment and frustration (Jia-Chi, 2010). The overall
2007). Likewise, businesses which can communicate group performance of the firm can decrease drastically
cross-culturally will possess a vital competitive edge in if such disputes of personalities are not resolved and
the international market; for example, the company is they do no treach a common ground to work
capable of spending more of their time and resources to collaboratively (Pelled, 1993).Therefore, intercultural
engage in business instead of solving internal and communication is particularly important to avoid conflict
external communication problems (Hilton, caused by a diverse cultural working environment.
2007).Furthermore, communicating with business
partners from foreign corporations is unavoidable and c) Positive Work Atmosphere
necessary in an international company. Without a doubt, Each individual wishes to be respected and to
communicating with foreign business partners is more be recognized by others and society so as to find their
difficult than with domestic business partners, due to the self-worth. Employees are a critical and fundamental
difference in cultures that most probably lead to the resource of any business, small or large, who want to
foreign companies to conduct business in a whole other
get the respect of others as well as social recognition.
way. Moreover, business partners from other cultural
Since employee engagement and business success are
environments are unpredictable to us therefore
closely interrelated, healthy relationships in the
necessitating effective communication in order for clarity
workplace should be built to establish a good business
of understanding to both parties. In short, dealing with
sense (Hynes, 2012). In other words, a company which
employees, colleagues, customers, and also business
contains energized employees will possess higher
partners from different cultures is imperative, in order to
innovation and productivity, and ultimately higher
achieve the mission of the company and building values
profitability (“Workplace conflict erodes productivity,”
for the stakeholders. Accordingly, an effective
2014). Motivating language being used by the
intercultural communication is a significant requirement
management is one of the critical elements to
for businesses.
strengthen the self-efficacy of employees and to
b) Elimination of Conflicts enhance the performance of employees (Mayfield &
With international migration becoming Mayfield, 2012).Managers can adopt the usage of
increasingly affordable and available, employees work in cultural-related motivating languages to encourage
increasingly diverse environments, thereby being employees in order to build a positive working
exposed to diverse cultures. Each person has their own atmosphere. On the contrary, non-energized employees
culture which influences their mode of thinking, feeling will significantly affect the company’s operation.
© 2015
1 Global Journals Inc. (US)
The Significance of Intercultural Communication for Businesses and the Obstacles that Managers
should Overcome in Achieving Effective Intercultural Communication
One of the important determinants causing influenced by their cultural background. The more
employees to become non-energized is negative employees from different cultural backgrounds who
emotions. Emotions have a direct effect on health and a work together, the more different opinions there will be
negative work atmosphere in the workplace will result in in the workplace. Eventually, conflict could arise from
health issues among employees, for examples, stress employees who insist on their own views and do not
and depression. Consequently, unhealthy and non- accept others’ opinions, which is to the detriment of the
energized employees will work ineffectively and/or company. Thus, skills for effective intercultural
reluctantly, thereby, resulting in absenteeism communication are needed by managers to
(Sonnentag, Unger & Nägel, 2013). Supposing that the communicate with and ensure the employees from
negative work atmosphere is not able to be changed to different cultural background scan understand each
become positive, the absenteeism will get worse and other and share a common vision and goals.
may even lead to the increased employee turnover Nonetheless, it is inevitable that managers themselves
(Sonnentag et al., 2013). Accordingly, the productivity of may possess definitely different values and beliefs from
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a company is influenced by a negative work atmosphere their employees. Understanding each person’ values
which will affect the company’s performance and profits. and beliefs while also convincing employees to accept
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This problem has become a common issue because of others’ cultures is not recognized as an easy matter for
the increasingly diverse workforce caused by managers. Hence, differences in values and beliefs are
9
globalization. As the main cause of a negative work one of the obstacles that managers need to overcome
atmosphere is misapprehension and incomprehension, to achieve effective intercultural communication.
managers should abandon this ignorance so as to experiences and so on because it can make people feel
adopt the appropriate mode of intercultural secure, as they can consider themselves to be someone
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communication that takes into account different growth that “knows something” even though they may not (Gill,
cultures. 2012). Stereotyping is encompasses both positive or
10 and negative judgments; none the less, the negative
d) Ethnocentrism bias will undeniably be a disadvantage to intercultural
Global Journal of Management and Business Research ( A ) Volume XV Issue IV Version I
The initial step in achieving effective intercultural communication. As culture is not observable until
communication is determined as not to be ethnocentric people engage in their culture specific behaviors by
(“Intercultural Communication,” n.d.). Ethnocentrism is communicating and interacting with other people
defined as the following: (Brislin, 1993), managers who are stereotyping may fail
“The feeling that one's group has a mode of living, to truly understand their employees from different
values, and patterns of adaptation that are superior to cultural backgrounds. Consequently, the failure of
those of other groups. It is coupled with a generalized intercultural communication occurs as a result of this.
contempt for members of other groups.
Ethnocentrism may manifest itself in attitudes of IV. Discussion
superiority or sometimes hostility. Violence, Communication is a critical factor of a
discrimination, proselytizing, and verbal company’s competitiveness which cannot be ignored.
aggressiveness are other means whereby This is because employees need to be able to
ethnocentrism may be expressed” (“Ethnocentrism,” cooperate with each other in order to achieve the
2013). company's goal (Erez, 1992; Bennis & Nanus, 1985; as
Hence, ethnocentrism is recognized as an cited in He& Liu,2010).With the rapidly advancement of
obstacle leading to failure in intercultural technology and the advent of globalization, people
communication. The reason is because one of the begin to have more contact with others who adopt other
critical terms for effective intercultural communication is cultures, either voluntarily or involuntarily. Having the
to understand and respect different cultures. ability to communicate effectively with others who
Nonetheless, individuals who are ethnocentric are possess slightly or definitely different cultures, is at once
almost certainly not able to appreciate another culture, an advantage and a necessity; thus, the important
but will engage in judgmental behavior of other cultures relationship between the intercultural communication
which differ from theirs. For this reason, ethnocentrism and businesses, both internal and external, is.
must necessarily be avoided by managers. All cultures Above all, as communication skills area
should be determined as equal and be treated equally competitive advantage for companies, skill at effective
because there is no one culture which is superior to intercultural communication is doubly important for a
another culture. Nevertheless, this is not an easy matter company that wishes to be a major player on the
to be implemented due to most people feeling a sense international market. Effective intercultural
of pride in their own group and cultures, while also communication enables customers to have clear
doubtful of others and others’ cultures. It is clear that information and understanding of a company, for
ethnocentrism is one of the obstacles that managers instance, the difference and superiority of the
should overcome in order to achieve effective company’s products and services in contrast to that of
intercultural communication. their competitors, because the messages are able to be
conveyed accurately and effectively. In addition,
effective intercultural communication becomes a
competitive advantage of the company, especially in the
international market, as it prevents the company from
© 2015
1 Global Journals Inc. (US)
The Significance of Intercultural Communication for Businesses and the Obstacles that Managers
should Overcome in Achieving Effective Intercultural Communication
wasting time and resources on solving communication individual employee. Managers who possess negative
problems; thus enabling the company to spend their bias fail to truly understand their employees from
time more wisely and effectively in conducting business. different cultural backgrounds. Overall, I recognized that
Secondly, having effective intercultural intercultural communication is exceedingly important for
communication skills helps to avoid unnecessary businesses; however, it is not an easy matter to be
misunderstandings and thereby eliminating conflict in achieved, particularly by management level employees.
the workplace. As different patterns of thinking, feeling
and behavior are the results of different cultural V. Conclusion
backgrounds, each employee will possess different
In the modern era of easy international
ways of dealing with their tasks. Therefore, disputes will
migration and social media, intercultural communication
commonly arise when employees from cultures with
is now a necessity that cannot be excluded from our life.
vastly different approaches are required to work
Effective intercultural communication skills can not only
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together to implement a common goal, and eventually
assist us to eliminate many problems such as conflicts
the performance of company will be affected as the
and misunderstanding, but also to promote good
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previous studies have demonstrated. Hence, effective
relationships with each other. Additionally, it is able to
intercultural communication is the most timely, forefront
strengthen the performance of employees and enhance
and practical way to correct the misunderstandings and 11
the development of the company. Thus, it is essential to
solve the conflicts before they even happen. Apart from
the development and competitiveness of the business.
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13. Communication for Governance & Accountability
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© 2015
1 Global Journals Inc. (US)