CONTACT DOCUMENTS

WORKING DRAWINGS
SPECIFICATIONS
✓ What is the importance of clear contract terms and
harmonized contract documents?
✓ What are the various drawings to be prepared by a
professional as a requirement for the permit to construct a
building?
✓ What are the requirements of a good specification?
General Building Construction Process

Project Definition
Initiation Phase
Project Programming

DESIGN PHASE
Schematic Design Phase
2D and 3D Planning
Design Development Phase
Simulation/Rendering
Working Drawings
Contract Document Phase
Specifications
Cost Estimates
Building Construction Process

Bidding and Awards

Construction Phase Permit Application

Construction Proper
Turn-Over
Monitoring and Maintenance
Phase Service Life
Demolition Phase
What is Contract Documents?

is a collective term which refers to a set of

documents that stipulates the agreed conditions,
provisions, scope, and specifics for the
construction work between the parties involved in
the contract.
are the documents attached to the Agreement
identified therein as ‘Contract Documents’, including all
additions, deletions, and modifications which generally
include the following: Special Provisions or Conditions;
General Conditions; Specifications; Drawings; and
other Bid Documents (CIAP Document 102, 2004).
Contract Documents

Main Content:

1. General Conditions of the Contract

2. Working Drawings or Detailed Drawings
3. Specifications Book

Cost Estimates
Program and Schedule of the Works
Special Conditions of the Contracts
 General Conditions of the Contract
Working Drawings or Detailed Drawings
Specifications Book Instruction to Bidders
Cost Estimates Invitation to Bid
Program and Schedule of the Works
Special Conditions of the Contracts

BIDDING DOCUMENTS
refers to the documents issued
by the procuring entity as the
basis for bid.
Instruction to Bidders
refers to the list of instructions regarding the manner bids
are to be prepared and the conditions for the award of the
Contract. This document includes the following:

1. Approved Budget of Contract

2. Eligibility Requirements
3. Terms of Reference
4. Contract Documents
5. Completion Schedule or Delivery Time
6. Bid Securities
7. Performance Security and Warranty
8. Bid Forms
 General Conditions of the Contract
Working Drawings or Detailed Drawings
Specifications Book Instruction to Bidders
Cost Estimates Invitation to Bid
Program and Schedule of the Works
Special Conditions of the Contracts

OWNER-CONTRACTOR
AGREEMENT
Contract Documents

1. General Conditions of the Contract

2. Working Drawings or Detailed Drawings
3. Specifications Book
4. Cost Estimates
5. Program and Schedule of the Works
6. Special Conditions of the Contracts
General Conditions of Contract
pertain to the roles, rights and obligations of the
contracting parties, and the rules and procedures
by which the parties and everyone concerned will
be able to meet their obligations and perform the
Works covered under the Contract.

Legal basis:
CIAP Document 102
Working Drawings
is any drawing or set of drawings that are used as
basis for the production or execution of a concept
or a design. These drawings include information
that specify or provide details to be used for the
execution of the project.
In the requirements based on the National Building
Code of the Philippines, the drawings are grouped by
type of profession/work into Documents. The following
items present the various drawings required for each
work.

✓ Architectural Document
✓ Structural Document
✓ Electrical Document
✓ Sanitary Document
✓ Plumbing Document
✓ Mechanical Document
✓ Electronics and Communication Document
✓ Geodetic Document
✓ Interior Design Document
Civil/Structural Document
pertains to the structural elements of the project as prepared by
the Civil or Structural Engineer. The drawings included in this
document are:

1. Site Development Plan

2. Structural Plans
a. Foundations Plan and Details
b. Floor/Roof Framing Plans and Details
c. Structural Schedules

3. Structural Analysis and Design

4. Boring and Load Tests
5. Seismic Analysis
6. Other Related Documents
(Section 302.5, Revised IRR of National Building Code)
Architectural Document
pertains to the general design, with its details, of the
project as prepared by the Architect. The drawings
included in this document are:

1. Vicinity Map/Location Plan

2. Site Development Plan
3. Perspective
4. Floor Plans
5. Elevations
6. Sections
7. Reflected Ceiling Plan
8. Roof Plan
9. Other Details
10. Schedule of Doors and Windows, and finishes
11. Accessibility Facility and Design Details
Electrical Document
pertains to the drawings required for electrical works of
the project as prepared by the Professional Electrical
Engineer. The drawings included in this document are:

1. Location Plan
2. Electrical Layout (Lighting and Power)
3. Schedule of Loads, Transformers,
Generating/UPS Units
Sanitary Document
pertains to the drawings required to construct sanitary
facilities, such as sewage treatment plant, and sewage
disposal systems, of the project as prepared by the
Sanitary Engineer. The drawings included in this
document are:

1. Location
2. Site Development Plan
3. Detailed Plan and Layout
Plumbing Document
pertains to the drawings required for the construction of
plumbing systems such as water supply lines, drainage
lines, and sewerage system within or adjacent to the
building of the project as prepared by the Master
Plumber. The drawings included in this document are:

1. Location Plan
2. Site Plan
3. Plumbing Plans, Layouts, and Details
4. Isometric Drawing of Plumbing System
Mechanical Document
pertains to the drawings required for mechanical works
of the project as prepared by the Professional
Mechanical Engineer. The drawings included in this
document are:

1. Location Plan
2. Key Plan
3. Sections of Building and Equipment
4. Details of Mechanical Equipment
Fire Protection Document
pertains to the drawings required for fire protection
system of the project as prepared by the Professional
Mechanical Engineer. The drawings included in this
document are:

1. Fire Safety Plan

2. Fire Safety Details
Electronics and Communications Document
pertains to drawings required for wired and wireless
telecommunication, broadcasting system, television, and
other electronic devices of the project as prepared by
the Professional Electronics and Communications
Engineer. The drawings included in this document are:

1. Location Plan
2. General Layout
3. Single Line and Riser Diagram
4. Isometric of Electronic System
Geodetic Document
pertains to the description of the lot to be used for the
project as prepared by the Geodetic Engineer. The
drawings included in this document are:

1. Vicinity Map/Location Plan

2. Lot Plan
3. Line and Grade and Detailed Topographic Plan
Interior Design Document
pertains to the set of drawing specifically for the details
of the interior of a structure of the project as prepared by
the Interior Designer. The drawings included in this
document are:

1. Space Plan
2. Architectural Interior Perspective
3. Plan and Layout of Interior
4. Interior Wall Elevations
5. Pattern and Finishing Details
SPECIFICATIONS
is an integral part of a construction plan. It is a precise
explicit statement or enumeration of particulars as to
size, shape, quantity, or color and manner of making
things right.

is the act of process of making specific by supplying

particular details. The purpose is to decrease
generalities or vagueness of something by supplying
some characteristics that limit it to a precise coverage or
boundaries.
TYPES OF SPECIFICATIONS

Simple Specification – is appropriate only to simple

form of labor and materials, supplies or machine which
had become standard. It needs no special knowledge
in preparation provided that the writer could explain the
manner and methods to be fulfilled.
Detailed Specification – is mandatory as the design
becomes more elaborated and parts of the structures
are numerous and complicated. Specifications of this
type should be complete. The materials and
methods of construction of each part should be
described in detail.
Requirements of a
GOOD SPECIFICATION

✓ It should be clear.
✓ It should be brief.
✓ It should be definite.
✓ It should be determinate.
✓ Specification should not be ambiguous.
✓ Specifications should not be unnecessary severe.
✓ Specification should not be arbitrary.