Account Receivable_Basic Settings

Configuration Document

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Contents
Define Customer Account Groups:......................................... 1
Create Number Range Interval: ............................................... 2
Assign Number Range to Customer Account Group:........... 3
Creation of Reconciliation and Sales Revenue GL: .............. 4
Create Customer Master Data: ................................................ 8
Post a Sales Invoice: .............................................................. 11
View Customer Open Item Report: ....................................... 12
Post Incoming Payment: ........................................................ 13
 Account Receivable_Basic Settings
Define Customer Account Groups:

Description
Customer account group controls the customer number range and the field appears during creation of
customer master data. It is created at client level (General Data only).
Procedure
Access the activity using one of the following navigation options (either Tcode of IMG Path):

Transaction code OBD2

IMG path SPRO → SAP Ref. IMG → Financial Accounting →Accounts
Receivable and Accounts Payable →Customer Accounts
→Master Data → Preparations for Creating Customer Master
Data →Define Account Groups with Screen Layout (Customers)
Implementation

Click on “New Entries” .

And fillup the details as mentioned below and save the it (Ctrl+S).

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 Account Receivable_Basic Settings
Create Number Range Interval:
Description
In this activity we create number range interval for customer master
Procedure
Access the activity using one of the following navigation options:

Transaction code XDN1

Implementation
Use Tcode – XDN1

Click on change interval. Below screen will appear.

Click on

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 Account Receivable_Basic Settings
Fillup the details as shown below and press Enter and save it.

Note: Do not create a new number range interval as already several number ranges have
been created, hence use the existing number range 02.

Assign Number Range to Customer Account Group:

Procedure
Access the activity using one of the following navigation options:

Transaction code OBAR

IMG path SPRO → SAP Reference IMG → Financial Accounting → Accounts
Receivable and Accounts Payable → Customer Accounts → Master Data →
Preparations for Creating Customer Master Data → Assign Number Ranges to
Customer Account Groups

Implementation

Click on Position; give your customer account no. and assign the
number range against group and save it.

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 Account Receivable_Basic Settings
Creation of Reconciliation and Sales Revenue GL:

Description
In this step we create at least two GL (Reconciliation GL and Sales Revenue GL)
Procedure
Access the activity using one of the following navigation options:

Transaction code FS00

Creation:

1. Creation of Customer Reconciliation GL (T. code – FS00)

Click on create button.

Fill up GL account no. (Act. Group – Reconciliation, check in OBD4 ) and company code as shown below.

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 Account Receivable_Basic Settings

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 Account Receivable_Basic Settings

2. Creation of Customer Sales Revenue GL (Tcode – FS00)

Create sales revenue as shown below.

Click on “Control Data”

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 Account Receivable_Basic Settings

Click on “Create/bank/interest” Tab and fill up the details as shown below.

Save it.

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 Account Receivable_Basic Settings
Create Customer Master Data:

Description
Here we Create customer master data which consist of all the details related to a particular customer (e.g.
Name, address, contact person, payment terms and other sales related information)
Procedure
Access the activity using one of the following navigation options:

Transaction code XD01

Click on (Account Group overview).

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 Account Receivable_Basic Settings

Fill up your account group and press enter button, double click on your account group.

Give your company code and press enter.

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 Account Receivable_Basic Settings
Nothing is required to fill up in Control Data, Payment Transaction, Marketing, Contact person etc tabs as
do not have required details.

Click directly on

Enter Reconciliation Account no. which is created in above step (or click on drop down and see the reco.
G/L and double click on that).

Nothing is required to fill up in tab

as of now.

Save it.

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 Account Receivable_Basic Settings
Post a Sales Invoice:

Transaction code FB70

Click on to view accounting entry.

Save it (Ctrl + S).

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 Account Receivable_Basic Settings
View Customer Open Item Report:

Description
This report shows all the open items (unpaid items), closed items (paid items) of a particular customer.
Procedure
Access the activity using one of the following navigation options:

Transaction code FBL5N

Fill up the as shown below.

Click on or F8 (short cut key)

Above red color symbol says that the line iteme is still open (Means payment for above item has not been
received yet)

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 Account Receivable_Basic Settings
Post Incoming Payment:
Description
In this step we post incoming payment.
Note: Incoming payment is a payment received from customer against open item/invoice.
Procedure

Transaction code F-28

Fill up bank GL
In this field

Fill up Customer
No. in this field

Click on “Process Open Item”

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 Account Receivable_Basic Settings

Simulate it.

Save it.

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