December 2021

MDM Company June 1, 2021

Today's Agenda

1 Intake Meeting 3 Recruitment Process

2 Calibration List 4 Collaboration and KPI's

 December, 2021
Intake Meeting

Why is the role open and how will it impact company growth & vision?

What are the top responsibilities of the person to be hired and what are the key
challenges/projects/growth perspectives of the position?

Who is our ideal profile? How do we hire them?

What are the flexibility points we can do to hire a great candidate with the right
skills/soft skills, while keeping the speed?
 December, 2021
Calibration List

Who is the role model for this position?

Three profiles:

1. Viacheslav I. https://www.linkedin.com/in/viacheslav-inozemtsev/?
miniProfileUrn=urn%3Ali%3Afs_miniProfile%3AACoAAA9aU54Bo6Sj_twZNVZlx68CLMz61SL7-
Qk
2. Serge Komogorov https://www.linkedin.com/in/serge-komogorov/
3. Ignacio Ibáñez Martínez https://www.linkedin.com/in/ignacio-ib%C3%A1%C3%B1ez-
mart%C3%ADnez-204010142/?originalSubdomain=de
 OVERVIEW ROLE DEFINITION & FLEXIBILITY QUALIFICATIONS AND EXPERIENCE

Organizational
structure How is the
Role Responsibilities Desired Experience December, 2021
What will be the main operational/managerial Which experiences and seniority levels are
team structured at tasks of the role? required? Must the person have experience in a
the moment? How can the role evolve in the next year (s)? What specific field/language/product?
Where would the impact will the person have on FlixBus? In the Highlight ‘must-haves’ and “nice to have”
person be in the org team? Which are the 2 priority projects she/he will
chart/Squad? work on?
Who will be the
Manager of the new
hire?

A successful hire will accomplish the following Desired Character

within: Traits What are the 5 soft skills and core
General a) 6 months on the job values/ethics that make a candidate an ideal fit?
Why do you open the b) 1 year on the job Highlight “must-haves” and “nice to have
role? How urgent is it?
What are the
consequences if the
role is not filled in the
next 3 months?
Performance & Growth Remote work?
How will the performance for the role be
assessed?
What are the growth perspectives?
Team
Which team will they work
in? What makes you
proud of the team's
achievement so far? Flexibility points
What is the vision for the On which skills or elements can we be flexible/can
team? we compromise? In which case would you still hire
a candidate even if he is missing 1 or 2
requirements?

Budget & Salary

Package
What is the budget?
What’s the salary
structure? (bonus?perks?
equity?)
What is the salary range
of the role on the market?
HIRING STRATEGY
Length of the process &
Organisation
Agree on how and how fast HM
will give feedback (24-48h
maximum) + plan your catch-
ups and to dos for the role +
plan interview blockers for a
fast interview scheduling.
Recruitment team
Who will be responsible for
interviewing which stage, and to
assess which skills?
Example Profiles
Find 1-2 LinkedIn profiles that
would be a perfect fit.
Recruitment support Do you
need an agency to fill the role?
What expertise do you need?
Targeted Companies Which
companies are you sourcing
from direct and indirect
competitors, companies with
similar size/challenges
Channels
What channels are you going to
use to source the candidates
(think of Slack communities,
Linkedin, events etc.)
HIRING PROCESS & INTERVIEW QUESTIONS
First Screen Questions
Motivations / Core values / Purpose / Expectations
December, 2021
(Salary, team, Manager)
RECRUITMENT
Case study /Scorecards
PROCESS
What do you want to assess the candidate's hard
skills? And How? (Case study with a concrete case
to solve > shouldn’t take more than 2 or 3 hours to Recruiter Screening 30-45 min
complete). Do we already have scorecards?
Hiring Manager Interview 1h
Case study presentation
Plan 1 to 1,5 hours, with a presentation part (30
minutes) followed by a Q & A. How does the
candidate react to feedback? Are his/her ideas
and solutions aligned with what you want to Technical Challenge
achieve?
Team fit interview Meet The Team Interview (4
How does the person match your values? Involve team members 1h)
people from other departments.
Debriefs
How will we organise the debriefs sessions? Offer/Hire
Offer management
Who will deliver the offer and how? What is your
negotiation margin here?
 Collaboration and December, 2021
KPI's

Fast feedback - This can be challenging in case hiring decision-

makers would have tight schedules. Open, frequent Track and analyze the data (Where
communication between recruiter and hiring managers. the candidates are coming from)
SOLUTION: Building strong relationships with stakeholders is
essential. Rule 24h feedback.

Time to Hire

Quality and Cost of Hire

Employer Branding is the key

Networking is the key

Offer Acceptance Rate

 December, 2021

Thank you
for your time
Q&A