Job Title: Executive Assistant to the General Manager

Job Type: Permanent

Description: Under the supervision of the General Manager/ Deputy General Manager/ Finance
and Administrative Directorate, the Executive Assistant provides assistance to high-level
executives within a company and is often trusted with complex duties and sensitive information.
The Executive Assistant to the General Manager is responsible for providing comprehensive
support to the General Manager, Board of Directors, and Company management members and
managing the organization’s office operations, including working remotely with the company
different site branches. This dynamic position requires the ability to anticipate needs, think
critically, and offer solutions to problems with a high level of professionalism and
confidentiality.

Main Duties and Responsibilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and
preparing communications on the executive’s behalf.

• Maintaining comprehensive and accurate records.

• Performing minor accounting duties.

• Organizing meetings, including scheduling, sending reminders, and organizing catering when
necessary.

• Answering phone calls in a polite and professional manner.

• Welcoming visitors and identifying the purpose of their visit before directing them to the
appropriate department.

• Managing the executive’s calendar, including making appointments and prioritizing the most
sensitive matters.

• Responsible for the completion of purchase requisitions for materials, supplies, and other
pertinent transmittals for the General Manager.

• Take dictation and write correspondence.

• Daily record keeping and filing of documents.

• Produce and distribute correspondence memos, letters, faxes to respective offices and makes
appropriate copies.

• Coordinate registration and travel arrangements for the General manager, as instructed,
organize receipts and process all travel authorizations and other related travel reports.
• Ensure efficient and effective administrative information and assistance.

• Perform other duties as assigned.

Work Environment: White collar; a comfortable and a positive environment for physical health
and social interaction.

Category: Business and Administration, Communications, Secretarial Science and Office

Management

Location: Addis Ababa, Ethiopia

Employment Type: Full time

Salary: Negotiable

Duty Station: Head Office (Addis Ababa)

Qualification and Experience:

• Minimum of B.A. Degree in Business administration, Communications, Secretarial Science and

Office Management or related field.

• At least 4 + years professional experience in a similar position

• Experience in administration management, computer applications (Microsoft Office, Microsoft

excel, Power point, e-mail communication, internal outlook, and internet browsing, etc.), social
media and other IT systems.

Signed by: HR Manager