Meenakshi Chopra

Administrative Secretary

New Delhi, Delhi

meenakshichopra6_cse@indeedemail.com - 09582330302

Objective: Aspiring to carve a professional niche for myself in the field of Human Resource Management in
an organization of repute wherein I could contribute to the organization's progress through my professional
expertise and diligence.

WORK EXPERIENCE

Administrative Secretary
Tekege solutions Pvt.Ltd - February 2012 to August 2012
Tekege Solutions is a leading Software Development Company based in USA and India that offers Solutions
ranging from consulting, architecture to final implementation delivered on a variety of platforms including,
web, phone and desktop to cater to the business needs of your organization. The quality of Tekege Solutions
processes, work and deliverables is verified by international standards like ISO 9001:2008.

Job Responsibilities:
Administrative functions:
• Managing day to day operation of the office.
• Organizing and maintaining files and records.
• Making travel arrangements.
• Preparing and editing reports.
• Secure information by creating a data back up.
• Maintain, evaluate and forecast the need of office supplies.
• Drafting editing and formatting letters or documents.
• Looks after maintenance and cleanliness of the office.
• Coordination of internal official matters
• Liaison with various vendors for office supply.
• Negotiating with vendors and other outsiders.
• Maintenance of Fixed Assets Register.

Maintenance
• Ensure proper maintenance of all buildings, wash room, furniture, equipment and grounds.
• Ensure continuous water supply and electric power.
• Supervise the cleanliness (Charts to be made)
• Up keep of Telephone, electrical appliances, and computer etc.
Personnel
• Maintain service records of all employees.
• Examining medical, LTC and other misc. claims of the employees.
• Timely preparation of periodical increment certificates.
• Institute proper service rules for all categories of staff.
• Sanction leave as per rules for all administrative staff and maintain up to date leave records.
• Handle all matters of show cause notices, charge sheets, enquiries etc.
• Handle all staff welfare matters and grievance.
• Record of Permission Slips & Gate Pass and Log book for the material going out from organization.
Ltd. as a Human Resource Executive
Cantabil Retail India Ltd - April 2010 to February 2012
Assist to HR & Admin Dept. of 6 units & 325 plus retails showrooms. Best selling group of Retail Garments
under the brand name 'CANTABIL' with a total employee strengths of 1800. Reporting to Human Resource
Head. Look after all the functions of HR and Administration and helps in running smooth functioning of the
office.

Job Responsibilities:
Human Resources Functions:
• Recruitment - Screening the profiles, matching with job description, short lists the candidate etc.
• Interviews - Conducting interviews for lower level and scheduling the interviews with Seniors.
• Training Programs - Helps in organizing various in house training sessions and taking feedback.
• Attendance & Leave Management - Looks after leave and attendance of the all employees with regular
update.
• Employee's personnel files - Arranging all personal files of employees.
• Employee welfare. (uniform, tea, Creech, worker tour)
• Contract labor management - Dealing with outsourced workers and maintaining the contract.
• Redressing employee issues and communicating the same to senior management.
• Generalist work like issue of appointment letter, exit letter.
Administrative Functions
• Day to day activities like meetings &Conferences, Travel and other requirements as and when required.
• Liaison with various vendors for office supply.
• Negotiating with vendors and other outsiders.
• Looks after maintenance and cleanliness of the office.
• Coordination of internal official matters.
Achievement
Cut overhead costs of various item like Printing, Stationery, Coffee, Tea, Uniform, Costing Elect. Bills
Telephone etc

Deft Info systems (P) Ltd

Executive HR cum Office Administrator Deft Info

IT Solutions - November 2006 to October 2009
systems (P) Ltd as Executive HR cum Office Administrator Since Nov 2006 to Oct 2009, IT Solutions offers
a wide range of Custom build Applications and Web based Solutions. It is a leading IT solution company
providing IT solutions to the esteemed organization in domestic as well as international market.

Human Resource Functions

•Employees Database-Responsible for updating the employee data.
•Personnel file Maintenance of Employees.
•Understanding the requirements of Organization.
•short-listing the candidates from various job portals
•Screening the candidates on the parameter like educational qualification, communication skill, salary
expectation, attitude, stability & career aspiration.
•Forwarding suitable candidate to the manager.
•Joining Formalities- Responsible for taking the complete joining formalities of new joining, personal information
sheet, Issuing identity cards, issuing offer letters.

Employee Relation:-
•Explain the company policies & procedures to the Employee.
•Interacting with Employees and Managers.
•Taking Care by the Employee Resignation, Exit Interview.
•Employee care: Grievance handling, Counseling & Disciplinary proceeding, Taking care of staff leaves,
attendance and office equipments

Administration:-
•Providing administrative support to both staff and managers.
•Maintaining file correspondence and other records.
•Receiving and processing incoming and outgoing mails.
•Maintaining daily income/expense reports.
•Maintain House Keeping System

DATE:
PLACE:

Manager HR
OMS - Delhi, Delhi
Recruitment
Employee Engagement
Payroll
Training
Grievance handling

EDUCATION

Bachelor of Arts
University of Himachal Pradesh
2005

ADDITIONAL INFORMATION

CORE COMPETENCIES
• Managing day to day operation of the office.
• Organizing and maintaining files and records.
• Fixing up of appointments and scheduling meeting for the CMD.
• Making travel and guest arrangements.
• Preparing and editing reports and presentation.
• Secure information by creating a data back up.
• Maintain, evaluate and forecast the need of office supplies.
• Drafting editing and formatting letters or documents.
• Vendor Management.
• Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources after
identification of manpower.
• Planning human resource requirements in consultation with the heads of different functional & operational
areas and conducting selection interviews of candidates.
• Responsible for sourcing (Data Mining & Support, Job Postings and recruiting services (Pre & Post
Recruitment, Interviews to on-Board, Offer Letters & Orientation Mails)
• Managing all statutory functions like PF, ESI, Payroll, Compensation & Benefit, Training & Development and
Leave administration.
• Motivating employees by organizing various employee engagement initiatives like diwali, holi, Christmas etc.