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Banaras Hindu University

Minutes of the meeting of the Governing Body of Institution of Eminence Scheme of

Banaras Hindu University, held on 30.12.2021 at 3.00 PM at Committee Room no. 1,
Central Registry, Banaras Hindu University
Following were present:
1. Prof. V. K. Shukla, The Vice-Chancellor in Chair
2. Prof. Anil Kumar Tripathi, Director, Institute of Science
3. Prof. A S Raghubanshi, Director, IESD
4. Prof. Ramesh Chand, Director, lnstitute of Agricultural Sciences
5. Prof. B. R. Mittal, Director, Institute of Medical Sciences.
6. Prof. V. K. Mishra, Professor In charge, RGSC
7. Prof. Sanjay Kumar, Coordinator, IoE
8. Prof. B K Singh, Coordinator, IQAC
9. Prof. Sanjay Kumar, Faculty of Arts
10. Prof. GopalNath, Department of Microbiology, IMS
I l. Prof. D. S. Pandey, Institute of Science
12. Prof. Gopeshwar Narayan, Institute of Science
13. Prof. Sunit Kumar Singh, Molecular Biology Unit, IMS
14. Prof. P V Rajeev, Institute of Management Studies
15. Prof. Anjali Bajpai, Faculty of Education
16. Dr. Abhay Thakur, Finance Officer
17. Dr. D K Singh, University Librarian
18. Dr. Sunita Chandra, Joint Registrar (Development)

Dr. Neeraj Tripathi, Registrar, Shri Manoj Kr. Pandey, Controller of Examinations, Dr. Arun
Kumar Singh, Prof. Rakesh Raman, Deputy Registrar (IQAC) and Nominee of MoE could not
attend the meeting.

At the outset, the Chairman welcomed the members and then the agenda items were taken up.

At the beginning house expressed their deep condolences at the untimely demise of Dr. S. B.
Patel, Member Secretary of the Governing Body of IoE and observed two minutes silence in
his memory.

The house then welcomed newly appointed members in the Committee.

AGENDA ITEM NO. 1 :

CONSIDERED the confirmation of the minutes of the meeting of the Governing Body of
Institution of Eminence, held on 14.8.2021,

The house unanimously agreed upon to confirm the aforesaid minutes of the meeting and
resolved as under:

RESOLVED THAT the minutes of the meeting of the Governing Body of Institution of
Eminence, held on 14th August 202l,beconfirmed.

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AGENDA ITEM NO. 2

CONSIDBRED the list for 2'd phase of Seed Grant Awardees by the Seed/Incentive
Grants as recommended by the Committee

The Chairman Seed/lncentive Grant committee explained the house about the process of the
award. He also informed the reasons for delay in sending the recommendations. The house was
appraised that the average sanctioned amount for Humanities and Social Science remains the
same as that in l't phase, however, in comparison to the first phase the average sanctioned
amount has increased for the Science streams.

Deliberating over the issues in details the Governing Body resolved as under:

RESOLVED THAT the average incentive grants of Science streams should be the same
as that ofthe lst phase.

RESOVLBD FIIRTHER THAT the 2"d phase seed grant awardees may be permitted to
utilize 60'/, of the sanctioned funds for the equipment/manpower. However, they need to
submit specification of the equipment and its tentative cost. Based on their inputs,
sanction letter will be issued and respective amount will be booked under OH-35.

AGENDA ITEM NO.3

CONSIDERED the remaining 15 proposal for Faculty Incentive out of Phase [.

The Chairman Seed/incentive grant Committee informed the house that some of faculty
members could not filt Google sheet though they have applied earlier against the first call.

The Committee approved the recommendation of the Seed/Incentive Grant Committee.

AGENDA ITEM NO. 4

CONSIDERED the proposal of requirement of equipment out of sanctioned fund under

Seed/lncentive Grant under IoE.

The Coordinator, IoE appraised the house about the resolution taken in the meeting of 14th
August 2021 and a mail was sent to all the awardees (seed and incentive) seeking information
regarding requirements of fund for the equipment limited to 60% of the sanctioned amount.
Based on their feedback, a sum of about Rs- 3.00 Crore and 6.00 Crore is to be allocated for
the seed and faculty incentive grant awardees from OH-35, respectively.

The committee resolved that the same be approved and booked under OH-35. The
Committee requested the Joint Registrar (Development), Member Secretary to issue the
revised sanction letter to all awardees so that they can procure equipment in time.

AGENDA ITEM NO. 5

CONSIDERED the list of approximate cost of state-of-Art equipment subrnitted by Prof. B.

N. Singh, Chairman, Equipment Committee.

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The list of state of art equipment, which will be housed at cDC building was discussed'
was also
Identification of location for animal house at IMS, in BHU and RGSC campus
discussed.

After detailed discussions, it was decided that the list submitted by Prof. B. N. Singh
Committee be approved. The Finance Office will release the sanction and the Committee
headed by prof. Rajesh Kumar will float the tender of equipment in consultation
with the
respective committee.

It was further resolved that for the maintenance & rearing of fish, space available in the
Zoology department may be explored.

Itwas further resolved that Prof. A. K. Tripathi in consultation with Prof. J. K. Roy,
Convener Animal house committee will identify and suggest the space and inform the
house at the earliest, so that tender be floated in time'

AGENDA ITEM NO. 6

CONSIDERED the request for withdrawal of Seed/Incentive Grant from those Seed/Incentive
Grant Awardees, who have expressed their unwillingness to utilize the incentive'

It was resolved that fund allocated to them may be pooled and be allocated to the needy
one.

AGENDA ITEM NO. 7

l.CONSIDERED the request of the Convener,43'd ICC & Head of the Department,Zoology
and many other different departments for financial support for high tea and hospitality/event.

The Coordinator, IoE informed the house that there is allocation of fund for organizing the
conferences, seminar, symposia etc in the research proposal submitted to MoE. Due to
COVID 1 9 conditions, there were no such activities.

It was resolved that the Institute/Faculty may propose budget to meet the expenses if the
theme of the conferences, seminar, symposia is in the line of the proposed research listed
in the MoU. A consolidated report of each quarter is required to be submitted to the
. office of IoE, if IoE fund
is to be utilized.

AGENDA ITEM NO. 8

CONSIDERED the request of Dr. Habib Alam (awarded MPDF), Bangladesh for extension of
joining upto September, 2022.

Ths Coordinator, IoE infonned that the Governing Body has already approved the one-year
extension ofjoining period as requested by Dr' Habib Alam.

The committee resolved that no further extension will be given to him.

AGENDA ITEM NO. 9

CONSIDERED revised proposal for Extension of Central Library Building'

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 The University Librarian informed the house that the original plan proposed by the Library
Committee was not acceded due to the fire clearance. A new proposal has been finalized by the
University and the tender has also been floated by the CPWD. There is some leftover money
against the sanctioned fund of Rs.20.00 Crore to the library. He requested if additional Rs.3.00
Crore is sanctioned, the space issue of the library will be met.

The Committee resolved that Rs.3.00 Crore be sanctioned to meet the requirement of
space and furniture as asked by the Library.

AGENDA ITEM NO. 10:

Considered the issue of advertisement of Malaviya Postdoctoral Fellowship under IoE.

The house discussed the progress of existing MPDFs and resolved that the global
advertisement be made to attract young talent and empower the existing faculty
members.

AGENDA ITEM NO. 11:

Considered the the request for extending permission for engagement of the manpower
through outsourcing agency in respect of CDC Building as was received from SSS

The Coordinator informed the house that there is a proposal from the administration to hire
manpower from SSS for the CDC building.

The house discussed this issue in detail and was of unanimous opinion that such sanctions be
issued only after the approval of the Governing Body of loE'

was agreed upon that in future, all the units seeking manpower engagement will submit
a
It
detailed proposal and j ustify the fulfillment of the objectives of IoE. Only after the approval of
the Governing Body, expenditure be booked under IoE.

Itwas resolved that the fund be sanctioned to meet expenditure for hiring only up to
March 2022, and no further extension will be given without prior approval of the
Governing Body.
' Any other matter:

l. The Coordinator, IoE informed the house that a seed grantee needs DRONE for his research
work, which cost about Rs.7.00 lakh. Since the grantee has no other support, he wanted to use
Rs.7.00 lakh from his sanctioned grant under IoE.

to purchase the DRONE from his seed grant and

it is resolved that he may be permitted
the expenditure may be booked under OH-35.

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2. Request of different awardees to purchase laptop/computer costing above Rs. 50,0001

It has been resolved that awardees be permitted to purchase laptop of their choice upto a
limit of Rs. 1.00 Lakh.

3. The Coordinator, IoE, infonned the house that a large number of proposals for engagement
of staff (Skilled/Unskilled & Daily wager and other office staff) have been received in the IoE
Cell as well as Development office.
After detailed deliberation, the house unanimously agreed that the engagement of manpower
except the research position viz. JRF/SRF/RA/Research Assistant should not be accepted
under the 'Seed Grant/lncentive Grant'. However, if the field workers are required in the
research in the Humanities and Social Sciences, it would be appropriate to engage PG students
for the purpose under the 'earn while learn' scheme.
It was resolved that engagement of research positions viz. JRF/SRF/RA/Research
Assistant/PDF shall only be accepted out of the 'Seed Grant/Incentive Grant' with due
process as per 'prdject guidelines-2018'. As regard the field work as required in the
research work or data collection in the Humanities and Social Sciences, the PG students
of the concerned faculty/department may be permitted for the purpose under the 'earn
while learn' scheme in consultation with the Dean of Students office, specifically for
specified working hours and stipend to be given.

Engagement for labour in the research works related to the Institute of Agricultural
Sciences may be considered only if approved by the 'Farm Management and
Development Cell (FMDC)".
4. The house also discussed the issue of progress of seed grant awardees.
It is resolved that the Seed/ Faculty incentive Committee will review the progress of these
awardees. Committee may opt other faculty members, if needed.

The meeting then ended with the Vote of Thanks to the Chair.

Member c,m#.
b
Vice-Cha9-c6llor

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