BSBADM502 Manage Meetings Submission Task 2.1 and 2.2

Diploma of Leadership and Management - Teacher: Gazi
Habib……………………………………………………………………………………………………………………………………………………
BSBADM502 Manage Meetings…………………………………………….
Assessment Task 2
Scenario
You are working for a medium sized furniture manufacturer based in regional Victoria. A recent audit has found
that the organisation is not compliant with a number of government legislations. The four (4) members of the
meeting will include the CEO (Chairperson of the meeting), Human Resources (HR) Manager, Marketing
Manager (and Finance Manager if you have a group of four). This meeting has been scheduled to discuss the
relevant legislation and regulations from the Australian government that affect aspects of the business
operations. They are:
 Anti-discrimination legislation
 Ethical principles
 Codes of practice
 Privacy laws
 Copyright
 Occupational health and safety (OHS) legislation, (or WHS in all other states outside Victoria)
Task 2.1
Each student in the group will select a different topic from the above list and will take turns chairing the
meeting with the topic that they have chosen. Each meeting should take at least 10 minutes and be concluded
within 30-40 minutes depending on the number of participants. You can discuss and make up any areas of non-
compliance but you must do research prior to the meeting and use the correct legislation and information
affecting a medium sized furniture manufacturer in Australia e.g. use of forklifts (OHS), employment policies
(anti-discrimination legislation), etc. In each meeting, one student will play the role of CEO (Chairperson of the
meeting) while the other students will play the roles of Human Resources (HR) Manager, Marketing Manager
(and Finance Manager). Students will then swap roles with a new student taking over the role of CEO to
conduct/chair the meeting. Additionally, each student must take turns in taking the minutes of the meeting
which they will then need to submit as part of their assessment. To make this meeting as realistic as possible,
you can create topics where participant discussion, problem solving and resolution of issues can occur. Ensure
that you develop the agenda for your section of the meeting and email it to participants (other students in your
group) as well as the assessor at least 48 hours prior to the scheduled meeting. Prior to the meeting you are
required to brief the other students in your team on their roles at the meeting e.g. Human Resources (HR)
Manager, Marketing Manager and Finance Manager and minute taker. This is an individual assessment and
you will all be assessed on your ability to prepare for meetings, conduct meetings and follow up meetings.
2.1a) Meeting Agenda A prepared agenda prior to the meeting (Appendix 1)
Audit findings for non-compliance of government

Purpose:
regulations
Date: 13-02-2020
Time: 10.30am
Venue: Board Room
Chair: CEO / Intan
Minute taker: Human Resource Manager
Attendees: CEO, Human Resource Manager, Marketing Manager &
Student
This study ID: - AIBL200257
source was downloaded by 100000825527931 from CourseHero.com on 01-24-2022 00:25:52 GMT -06:00
Student Name: - Intan Wahyuni
Submission Date: - 13-02-2021
https://www.coursehero.com/file/115407886/BSBADM502-Manage-Meetings-Submission-task-21-and-22docx/
Habib……………………………………………………………………………………………………………………………………………………
Finance Manager
Agenda items
1. Introduction of Attendees 5 Minutes
-Chairperson to welcome and introduce attendees.
2. Anti-Discrimination Legislation 15 Minutes
-Equal Opportunity Act

-Employment and contract work
3. Ethical Principles 15 Minutes
-The significance and advantages of ethical principles
4. Codes of Practise 20 Minutes
-Dangerous goods codes of practise

-Managing noise and preventing hearing loss at work
-Managing the work environment and facilities
5. Privacy Laws 15 Minutes
-The privacy and data protection act

-Protection of customer information
6. Copyright 15 Minutes
-Australian copyright law

-Rights to the design drawings and plans
7. Occupational Health and Safety Legislation 15 Minutes
-Occupational health and safety regulations

-Training program for the staff members.
2.1b) A copy of the email sent to participants and the trainer/assessor with
the meeting details and agenda
Student
Habib……………………………………………………………………………………………………………………………………………………
Answer:
RE: Audit Findings for Government Regulations
Send to : all meeting participants (broadcast email)

From : Intanchair@gmail.com.au
Subject : employment policies Anti-discrimination legislation meeting
Dear colleagues,
I trust you are all well. Please find herewith a brief note for your diaries. I detail below the
latest information about our future meeting agenda that will briefly discuss about following
materials:
Age discrimination Act 2004

Australian human rights commission Act 1986
Disability discrimination Act 1992
Racial Discrimination Act 1975
Sex discrimination Act 1984
Date and Time: 13th of February 2021

Venue: 5th Level, 360 Collins Street (CBD)
Please do not hesitate to contact me if you have any queries regarding the meeting. As an
additional please kindly bring your own notebook and material as everyone are expected to
participate with suggestion and feedback.
Each discussion point will take approximately 15 to 20 minutes, so please come prepared as
light refreshments will be provided.
I will send a complete agenda files and details of the social programme nearer the time.
looking forward to seeing you on the mentioned date.
Thankyou for your kind attention
Yours sincerely,
Intan Wahyuni
2.1c) Meeting minutes A copy of the minutes of the meeting (Appendix 2)
Student
Habib……………………………………………………………………………………………………………………………………………………
Purpose: Legislation compliance
Date: 4th Feb 2020
Time: 10:00 am to 10:50 am
Venue: 341 Queen Street , Melbourne, Vic 3000
Chair: Intan (CEO)
Minute taker: Resham( Finance Manager)
Denis HR Manager,
Attendees:
Atikur Marketing Manager
Agenda items
8. Welcome Insert duration
Welcome everyone, hope you are doing well today. Today we are gathered to discuss
regulations and legislations to be compliant. I would like to thank each in everyone for
joining us for this discussion today. We will be discussing 4 topics that affect our
business operations and the importance of legislation’s
The duration of this meeting will last 40 minutes.
9. Anti Discrimination Law 10 mins
Age discrimination Act 2004

Australian human rights commission Act 1986
Disability discrimination Act 1992
Racial Discrimination Act 1975
Sex discrimination Act 1984
10. Ethical Principles and Codes of Practice 10 mins
6 Ethical principles of business

Compliance and guide to be followed to assist in achieving legal standards
11. Privacy laws and Copyright 10 mins
Privacy Act 1988

Copyright and its uses
12. Occupational Health and Safety Legislation (OHS) 10 mins
Elements of Safety
Equipment and Clothing
Record keeping tools and training
Student
Habib……………………………………………………………………………………………………………………………………………………
Item Action item Raised Date

by
All staff members to be taken through a basic HR 20/02/2021
1 training procedure regarding work health and safety. Manager
All staff to be taken through an anti-discrimination HR 20/02/2021

2 training program. Manager
All information including customer information to be Finance 20/02/2021

3 protected and locked up and strictly to be used only Manager
for company purposes.
2.1d) A copy of the email sent to participants and the trainer/assessor with
the meeting minutes (within 24 hours of the meeting)
Answer:
RE: Meeting Minutes for Audit Findings for Government Regulations Meeting
Dear Managers,
I hope you are doing well, I would like to thanks everyone for attending the meeting.
Everyone has express their excitement for all items discussed and goals will soon been
accomplished.
Please find the attached meeting minutes of the recently concluded meeting for audit findings
for government regulations held on the 13th of February 2021 in board room.
Kindly attend to the action items mentioned and agreed to and we will meet to discuss the
progress of this on the 21st of February 2021.
If there are any amendments to the attached minutes, please let me know by 15 th of February
2020 after which we will confirm the minutes as final.
Thank you.
Best Regards
Student
Habib……………………………………………………………………………………………………………………………………………………
Intan Wahyuni
2.1e) Role Play Observation Sheet
Assessment Task 2.2

You are required to reflect on the meeting you chaired in the PART ONE and write a report (a maximum of 100
words each) about the meeting with particular focus on the following:
REPORT
1. How the meeting was chaired, what organisational requirements needed

to be taken into account (if any)
Answer:
The meeting started at 10.30am and was conducted in a timely manner allocating
a time frame for each topic to make sure the meeting was run smoothly.
As the organisational requirements outline that everyone should be treated
equally with their thoughts and opinions, I, the chairperson made sure that
everyone followed this by making sure everyone had the chance to speak and
everyone listened to others.
Though the mobile phones were allowed into the board room no recording was
allowed and non-disclosure agreements were signed with all participants at the
end of the meeting as for the information discussed during the meeting.
2. How the meeting was conducted and progressed under your leadership.
Discuss particularly team focus, time efficiency and achieved outcomes.
Answer:
The meeting was held on the 13th of February 2021 in the board room. The team
focused on 6 main points which were the findings of the recent audit.
Each department head was given the chance to speak during the meeting and to
focus towards one or few of the points by bringing in their thoughts. The meeting
was conducted in a timely manner where 15 minutes were allocated for each
topic.
The meeting was a success as it was concluded with all attendees agreeing to the
action items which was the training plans for health and safety, anti-
discrimination awareness and reorganising of company and customer information.
3. Include what was done to allow for participant discussion, problem

solving and resolution of issues
Answer:
Everyone introduced themselves at the beginning of the meeting and as we had 6

points to be discussed during the meeting, I allocated time for each topic and
Student
Habib……………………………………………………………………………………………………………………………………………………
allocated topics for each department head to bring in their thoughts and opinions
on the matter giving each person a chance to speak.
As the meeting was and open discussion, everyone was allowed to ask questions
during the meeting and engage with each other rather than leaving the questions
to the end.
4. What details you briefed the minute taker on regarding how you wanted
the minutes of the meeting recorded.
Answer:
I met with the minute taker before the meeting and informed him on the following
areas on how I needed the minutes to be recorded.
- Date & Time

- Location
- Chairperson
- Participants
- Each discussion point and the person which it was brought up by and the
action and follow up items if any for the particular point.
- I briefed the minute taker on what to expect from each person as I had
allocated topics for each department head and how they will come with their
opinions towards the discussion.
Assessment Task 3
Scenario
ABC Company conducts their annual business planning meeting on Tuesday, 24 November commencing at
9.30am and finishing at 4.30pm. This meeting is generally conducted at some external venue in Melbourne.
They are expecting 15 participants in the meeting. Two of the participants are coming from interstate (Sydney
and Adelaide), whilst one participant will participate via teleconference from Perth. The ABC Company meeting
policy states that the annual business planning meeting starts with a CEO presentation followed by discussion
on agenda items in the pre-lunch session of the meeting. The CEO will show a PowerPoint and talk on the
achievements of the year and future strategic direction of the company. Lunch will be catered for by the
external venue. The post lunch session is usually a presentation from a guest speaker. In this year’s meeting,
the guest speaker is from the USA and is expected to show a video and talk on innovative products for two
hours followed by discussion. In the afternoon, participants will divide into groups to develop ideas and
consider their strategic needs for the upcoming year.
Student
Habib……………………………………………………………………………………………………………………………………………………
Student
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Diploma of Leadership and Management - Teacher: Gazi

2.1a) Meeting Agenda A prepared agenda prior to the meeting (Appendix 1)

Audit findings for non-compliance of government

Venue: Board Room

Chair: CEO / Intan

Minute taker: Human Resource Manager

Attendees: CEO, Human Resource Manager, Marketing Manager &

1. Introduction of Attendees 5 Minutes

-Chairperson to welcome and introduce attendees.

2. Anti-Discrimination Legislation 15 Minutes

-Equal Opportunity Act

3. Ethical Principles 15 Minutes

-The significance and advantages of ethical principles

4. Codes of Practise 20 Minutes

-Dangerous goods codes of practise

5. Privacy Laws 15 Minutes

-The privacy and data protection act

-Australian copyright law

7. Occupational Health and Safety Legislation 15 Minutes

-Occupational health and safety regulations

RE: Audit Findings for Government Regulations

Send to : all meeting participants (broadcast email)

Age discrimination Act 2004

Date and Time: 13th of February 2021

2.1c) Meeting minutes A copy of the minutes of the meeting (Appendix 2)

Date: 4th Feb 2020

Time: 10:00 am to 10:50 am

Venue: 341 Queen Street , Melbourne, Vic 3000

Chair: Intan (CEO)

Minute taker: Resham( Finance Manager)

8. Welcome Insert duration

The duration of this meeting will last 40 minutes.

9. Anti Discrimination Law 10 mins

Age discrimination Act 2004

10. Ethical Principles and Codes of Practice 10 mins

6 Ethical principles of business

11. Privacy laws and Copyright 10 mins

Privacy Act 1988

12. Occupational Health and Safety Legislation (OHS) 10 mins

Item Action item Raised Date

All staff to be taken through an anti-discrimination HR 20/02/2021

All information including customer information to be Finance 20/02/2021

2.1e) Role Play Observation Sheet

Assessment Task 2.2

1. How the meeting was chaired, what organisational requirements needed

3. Include what was done to allow for participant discussion, problem

Everyone introduced themselves at the beginning of the meeting and as we had 6

- Date & Time

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