JUNIORATE LIBRARY

Priory House Tagaytay

HOW TO ACCESSION LIBRARY BOOKS

1. Rubber Stamp:
-Stamp the books on the:
- top edge
- fore edge
- lower edge
- inside cover
- title page
- back board cover
- end free end paper
-page 11 of the book

2. Classify the books using

the Main Category adopted
by the Juniorate Library( e.i.
Bibles, References, Liturgy,
Spiritual Reading, etc)
. For Full Listing with
detailed explanation, please
refer to the clear book file

3. Control Number of the

Book. This is the inventory number of the Book (example: J-0981). To know what is the next control number
of the book, please go to Computer Number 3 in the Library. The location of the file is on:

D:\Library Files pls do not erase\library files

Filename: LIBRARY List of books control number.xls

 Open this excel file and please go to the bottom end of the file.

 Write the Control Number in the Back Board Cover, top most right corner of the book.

In the Computer, Complete each Heading by filling up the:

- accession date (when was book purchased or recorded)
- Acc. No. (This is the Control Number)
- Call No. (This is Cutter System of Accession – procedure below)
- Author
- Title
- Publisher
- Place of Publication
- Date of Publication
(for your guidance, just follow what was done in the previous entries)
Note: There may be books that have the same copies already existing. In other words, the books that is
to be accession is already a 2nd or 3rd copy. To find out, please use the command on excel “Find” (Cntrl+F) to
locate it.
4. Call Number of the Book (DEWEY CUTTER SYSTEM)

The Call Number looks like this: MO Book Category

H899i Author Call Number (dewey cutter)
(This is printed in Sticker Paper) 1973 Copyright
c. 1

file location: D:\Library Files pls do not erase\library files

Filename: Call Number2.docx

On How to Assign the Call number Use the CUTTER.EXE Program. Follow the procedure on this file.

D:\Library Files pls do not erase\ OCLCAppsLIBRARY

The Open “HOW TO USE THE DEWEY CUTTER PROGRAM”. Follow the procedure.
This program will give you a Four Figure Number. Just get the first 3-figures, Then put th
beginning letter title of the book after the 3 figure number.

Example; The Book Title is : Parables by: Megan McKenna. So the Call Number is M199p

5. Pockets. Paste Pockets at the Back Board Cover. Write the Control Number on the pockets also.

6. Borrower’s Card. Fill up the Borrower’s Card. Please refer to the shelf books for your guide

7. Pasting the Category and Call Number on the Book

There is a standard measurement where these labels are placed. The Pattern/Guide is inserted on the
clearbook together with the pre-printed color Categories of each book. Just take it from there and return
it after use. Do not lose it.

8. Catalog Card
Make the Author Catalog Card and the Title Catalog Card. The file location is in:
D:\Library Files pls do not erase\library files
Filename: library card catalog.xlsx
Insert these in the card catalogue box

9. Cover the book with plastic.

10. Shelf the book in its proper place/category

Congratulations!