[date]

[name]
[address]

SUBJECT: NOTICE TO EXPLAIN

Dear Ms. Yumul,

Please submit your written explanation to the disciplinary matters being charged against you
within five (5) days from receipt of this Notice.

You are likewise requested to attend a conference to be held on [location] at [time and date] so
that you may have the opportunity to verbally explain your side and present any witness and
other evidence regarding the disciplinary matter. You may bring counsel with you. Failure to
attend the conference will result in the matter being submitted for decision based on the evidence
on hand.

Should you be found guilty of the said disciplinary matter, you may be terminated from your
employment. This is without prejudice to criminal charges that may be filed against you as may
be appropriate.

Please find the narration of the charges against you is attached. You may submit your written
explanation to [address] and/or through the following email address: [email]

We hope you give this matter your immediate attention.

On behalf of [client]

[name]