School Based Assessment

Information Technology

General Proficiency
(May/June 2022)

©Ministry of Education - St. Lucia

Clendon Mason Memorial Secondary School
 Database Management

Club member details for Mabouya Valley Sports Club (MVSC) and the club fund raising
activities over the years have to be stored for reference and retrieval. Using information from
your spreadsheet you are required to design and populate a database with members’ data.
You should accept all members from your spreadsheet.

Task A: Creation of Tables

1. Create a database entitled The Mabouya Valley Sport Club.

2. Create a Personal Information Table to include the following fields: MEM_ID,

Title, First name, Last name, Category Code, Address, Phone number, Date of
birth, Gender, Date Joined.

3. Populate your table with data from the Members 2 sheet of your spreadsheet.

4. Select an appropriate primary key.

5. Create a Ticket Sales Activity Table to include the following fields: MEM_ID,
Tickets sold for CC, Tickets sold for BS, Tickets sold for TT and Tickets sold for MF

Use the information below when populating the Ticket Sales Activity table.

❖ Each club member is attached to the four activities that the club hosts

❖ For the last few years the activities were Christmas Concert (CC), Bake Sale
(BS), Tennis Tournament (TT) and May Fair (MF).

❖ For the club activities, each member is responsible for selling tickets and
collecting monies from selling these tickets.

6. Create another table Rate. This will include the following fields: Category Code,
Category Name and Monthly Rate. The Monthly Rate is as follows: R- $150, S -
$100, G -$200, P- $250. The category name and code should be a lookup wizard data
type.

7. Select appropriate primary keys for ALL tables and create Relationships among the
tables.
Task B: Form & Sub form

8. Create a form using the Rate table. The form should include a sub form.

9. The form should be entitled: Members Form and should include the following fields:
Category Code, Category Name and Monthly Rate, MEM_ID, Title, First name,
Last name, Category Code, Address, Phone number, Date of birth, Gender, Date
Joined.

Task C: Making Changes

Amend all related data in the relevant tables to include the following changes. (NB: Make
a copy of all REQUIRED tables before carrying out the changes)

10. Using the copy of the Personal Information table:

✓ Sort the Last Name in ASCENDING order.

✓ Rename the Phone Number field to CELLPHONE

✓ Delete the twentieth record.

11. Using the copy of the Rates table, rename the Monthly Rate field to MEMBERSHIP
FEE.

Task D: Queries

Using the original tables, perform the following queries:

12. Create a query to list the Mem_ID, Title, First name, Last name, Address of ALL
Platinum members. Save it as 'Platinum Mailing List'.

13. List the Title, First name, Last name, Category name and Monthly rate of all Gold OR
Platinum members. Save the query as 'Category'.

14. The Board of Directors would like to know the total number of tickets that each
member sold. Add a new field called Total Tickets Sold to the Ticket Sales Activity
table and use an update query to calculate and fill in the total number of tickets. Save
the query as 'Total Sales'.

15. List the Title, First name, Last name, Address and Phone number of all members who
sold more than 150 tickets. Sort the members in descending order of their last name.
Save the query as 'Tickets'.
 16. The ticket for each club activity costs $20. Create a calculated field called 'Total
Monies collected' to store the total monies collected by each member. List the
Mem_ID, Title, First name, Last name and Total Monies collected fields. Save the
query as 'Money'.

Task E: Reports

17. Prepare a report containing the members grouped by Category and sorted by Last
name in ascending order. The fields to be displayed are Title, First name, Last name,
Date of joining, Category name and Phone number. It should have the following title:

Mabouya Valley Sports Club

List of Members 2018-2021

Save the report as Members.

18. Produce another report that displays Mem_ID, Title, First name, Last name, Category
name, Total tickets sold and Total monies collected. The report should be grouped by
Category and should display the overall total tickets sold, the total monies collected
for each category and a grand total. The report should have the following title:

Mabouya Valley Sports Club

Activity Details

Save the report as Activity Details.