To

The Area Manager,

Food Corporation of India,
Balurghat, West Dinajpur.
Dated..23.11.2015

SUB : Supply of documents for investigation of 0. 38% Storage Loss

suffered in Rice during the month of September, 2015 at FSD
Buniadpur (West Dinajpur)

Sir,

As per direction of RO(WB), FCI, Kolkata vide Office Order issued under
Reference No.G-RO/LMC/High Percentage/15-16 dated 06.11.2015 followed by
the Office Order No. S&S-3(Pt.II)/MON/2014-15 dated 19.11.2015 issued by the
Area Manager, FCI, Siliguri on the above subject, it is requested that the following
documents may kindly be kept ready/supplied to the Investigating Team at the
earliest for conducting the said Investigation. The Team is scheduled to reach in
the first week of December,2015.

1. SL Statement (stack-wise) of the related month from the Depot.

2. SL Statement (Computerised) at District Office level.

3. Stock Account/29.2 Statement of related month.

4. Stack-wise QC/Moisture Report.

5. IRRS/DISM Report of related dates/month.

6. SL Investigation report at District/Depot level.

7. Copies of correspondences towards SL at Depot and District level.

8. Action Taken Report for unjustified SL at District Office level.

Your active co-operation and prompt action in the matter is requested.

Yours faithfully,

(Dilip Kumar Roy)

Manager (Genl)
Regional Investigation Team
Camp :Balurghat.
Copy to :
The Depot Officer,
Food Corporation of India,
FSD Buniadpur,
West Dinajpur..... for information and similar necessary action please.

(Dilip Kumar Roy)

Manager (Genl)
Regional Investigation Team
Camp :Balurghat.
To
The Area Manager,
Food Corporation of India,
Cooch-Behar .

Dated..23.11.2015

SUB: Supply of documents towards investigation of 0. 78% Transit Loss

suffered in Wheat Rake Ex-NARWANARohtak vide R/R
No.262000263
dated 24.9.2015 and unloaded at NCB on 30.09.2015

Sir,

As per direction of RO(WB), FCI, Kolkata vide Office Order issued under
Reference No.G-RO/LMC/High Percentage/15-16 dated 06.11.2015 followed by
the Office Order No. S&S-3(Pt.II)/MON/2014-15 dated 19.11.2015 issued by the
Area Manager, FCI, Siliguri on the above subject, it is requested that the following
documents may kindly be kept ready/supplied to the Investigating Team at the
earliest for conducting the said Investigation. The Team is scheduled to reach
Cooch-Behar on 26.11.2015.

1. Consignor’s ICCS Report.

2. Consignor’s Loading Statement.
3. Consignor’s Moisture Certificate.
4. Copy of R/R No. 262000263 dated 24.9.2015.
5. Consignee’s ICCS and District Squad Report.
6. Correspondence(s) from Consignor.
7. Report of supervision of Consignor’s Team during unloading.
8. Consignor’s joint Investigation Report.
9. Consignee’s Unloading Statement.
10. Wagon-wise summary (truck slips) particulars.
11. Seal Condition Certificate from Railway.
12. Copy of Weighment Register.
13. Moisture Range Certificate (QC).
14. Copy of work done slips.
15. Gunny consumption/save documents.
16. Wagon placement particulars.
17. Copy of Office Order in respect of ICCS and District Squad.
18. TL Reporting documents
19. Copy of Claim lodged.
20. Copy of correspondences with the Consignor & Consignee.
21. Investigation at Dispatching District level.
22. Investigation and ATR for such high TL at Dist.Office level.
23. Stack-wise unloading details at Depot level.

Your active co-operation and prompt action in the matter is requested.

Yours faithfully,

(Dilip Kumar Roy)

Manager (Genl)
Regional Investigation Team
Camp :Cooch-Behar.
 INVESTIGATION REPORT ON HIGH PERCENTAGE OF TRANSIT LOSS IN
RESPECT OF WHEAT CONSIGNMENT EX-NARWANA, ROHTAK VIDE
R/R NO. 262000263 DATED 24.9.2015 AND UNLOADED AT NCB
RAILWAY SIDING UNDER FCI, DO (COOCH-BEHAR) ON 30.09.2915

In compliance with the Office Order of RO(WB), FCI, Kolkata issued under
Ref.No. G-RO/LMC/High Percentage/15-16 dated 06.11.2015 and subsequently Office
Order No. S&S-3(Pt.II)/MON/2014-15 dated 19.11.2015 issued by the Area
Manager,FCI, Siliguri, the Regional Investigation Team consisting of the undersigned
Members conducted the investigation towards occurring of high percentage of Transit
Loss to the tune of 0.78% in respect of Wheat Consignment Ex-Narwana,Rohtak (Spl.
No. 1014,Dated 24/09/15 and R/R No. 262000263 dated 24.9.2015) unloaded at NCB
Railway Siding under DO, Cooch-Behar on 30.09.2015. Upon due examination and
scrutiny of the available supplied relevant documents and registers, the team hereby
submit its report as under :-
Necessary Particulars & Observations relating to Loading/Unloading of the
consignment

Sl Information/documents sought for Information available as per

investigation relevant documents and registers
1. Despatching Station NARWANA- ROHTAK,HARYANA
2. Unloading Station NEW COOCHBEHAR
3. Commodity & Crop Year WHEAT (URS)-2015-16
4. Date of loading/despatch 24-09-2015
5. Spl No. and date 1014 Dated 24-09-2015
6. R/R No. and date 262000263 ,dt.24-09-2015
7. Total No. of Wagons. 58 Wagons
8. Date & Time of placement of rake 30-09-2015 at 11:20 Hrs
9. Date & Time of Unloading 30-09-2015 at 21:10 Hrs
10. Transit Period 06 Days
11. No.of Bags and Weight as per 66451 Bags = 33198.10085 (Net)
Despatch Document
12. Moisture as per Despatch Document 10.50% to 13.00%
13. Mode of weighment at loading station 100%
14. LoadingICCS/Loading Statement/Copy Loading statement and Copy of RR
of RR sent in time supplied.
15. Total No.of wagons received. 58 Wagons
16. Seal condition of wagons. All in SI condition
17. Wagons found in tampered condition NIL
18. No. of bags & weight unloaded 66577 Bags = 32939.34430 (Net)
19. Shortage of bag and Weight (+)126 Bags / (-) 258.75655 (Net)
20. Full bag shortage noticed 126 Bags Excess Received
21. CTL bags observed 250 To 300 Bags
22. Full bag shortage witnessed by RPF Does not arise
and certified by the Rly.
23. Mode of weighment at unloading point100% through computerised Lorry
Weigh Bridge
24. Moisture Content (QC Remarks) 9.4% to 11.4%
25. Percentage of Loss 0.78%
26. Value of Loss Rs. 5,35,109.00
27. Loss reported to Consignor end vide By e-mail on 1.10.2015 (Copy
Ref.No. and date. Enclosed)
28. Names of Unloading ICCS members S/S M.Halder , S.K Chatterjee &
S.Tirkey, All Manager (Genl)
29. Rake unloaded within Rly.free time Yes
30. Hours of Demurrage Charges involved NIL
and reasons thereof.
31. RDB remarks by Rly. Authority. All 58 Wagons unloaded in SI
condition.
-: 2 :-
Other Observations

1. Loading Procedures & required formalities were not properly observed at

Consignor’s end.
2. Unloading was supervised by ICCS as well as Officers/Officials from DO,
Cooch-Behar. ( Copy of Office Order Enclosed )
3. Loss reported to Consignor on 01-10-2015 through e-mail within time
limit.
4. Wagons SI condition duly certified by the Rly. Authority ( Copy Enclosed )
5. No team was deputed by the Consignor for joint inspection.
6. M/C range recorded in the ICCS Report of Consignor. ( Copy Enclosed )
7. ICCS Report,Loading Statement and R/R copy supplied by the Consignor.
8. Consignor Claim lodged in time vide No.Movt/C.Claim/FCI/COB/2015-16
dated.05-10-2015. ( Copy Enclosed)
9. All the stocks of the said consignment have already been liquidated and
hence Test Weigh ment could not be undertaken. ( Copy Enclosed )
10 There was no Missing wagon .
.
11 No bag was consumed/saved at the unloading point during unloading as
. recorded in the ICCS report of the Receiving End.
12 Investigation towards such high %age of TL was conducted by the Area
. Manager ,FCI,Coochbehar ( Copy of Report Enclosed)

Irregularities and Lapses on the part of Despatching End.

1. Though dunnage was provided on the wagon floors, Crevices were not plugged
with gunny strips, 18” gap not kept near the flap doors and Bags were loaded
touching the Doors .
2. Texture of Gunny was old & poor. Wagons were not cleaned before loading.
3. As per Loading Statement ,Net weight of 1161 bags is less than 1144 bags and
again Net Weight of 1150 Bags is more than the Net Weight of 1163Bags which
indicates that the bags were of Non standard in weight character and paper
weighment instead of Recording actual weight by the despatching end . Had
proper weighment been taken at the despatching end such variation would not
have been noticed. ( Copy Enclosed )
4. Despite reporting of such high percentage of TL to the tune of 0.78%, no team
from Consignor end reported for joint inspection.
5. No correspondence repudiating such high percentage of TL received from the
consignor’s end.

Irregularities and Lapses on the part of Receiving End.

1. Wagon wise CTL not recorded.

Recommendation of the Regional Investigating Team

In view of the above facts & figures, the undersigned Regional Investigation
Team is of the opinion that several major lapses/violation of instructions on the
part of Despatching end at the time of loading have been observed causing
occurrence of such high percentage of TL to the Tune of 0.78% .

(Ananda Sankar Sarkar) (Dilip Kumar Roy)

Asstt.Gr.I(Genl)/DO Siliguri. Manager (Genl)/DO Siliguri
Camp : DO, Cooch Behar. Camp: DO, Cooch Behar.

Submitted for perusal and necessary action to :

The Asstt.Genl.Manager(LMC),FCI,RO(WB),Kolkata-16

INVESTIGATION REPORT ON HIGH PERCENTAGE OF STORAGE LOSS

SUFFERED IN RICE DURING THE MONTH OF SEPTEMBER, 2015 AT FSD
BUNIADPUR (WEST DINAJPUR)

In compliance with the Office Order of RO(WB), FCI, Kolkata issued under
Ref.No. G-RO/LMC/High Percentage/15-16 dated 06.11.2015 and subsequently
Office Order No. S&S-3(Pt.II)/MON/2014-15 dated 19.11.2015 issued by the Area
Manager,FCI, Siliguri, the Regional Investigation Team consisting of the
undersigned Members conducted the investigation towards occurring of high
percentage of Storage Loss to the tune of 0.38% in respect of Rice Consignment
during the month of September, 2015 at FSD Buniadpur under DO, West Dinajpur.
Upon due examination and scrutiny of the available supplied relevant documents
and registers, the team hereby submit its report as under :

As per existing instructions, the Storage Loss in Rice would be determined

considering the following points :-

1. Full allowance for moisture loss between 15 and 14%.

2. 0.7% SL for every 1% moisture loss below 14% (proportionately)
3. 0.2% SL for 365 days storage period on proportion basis.

Accordingly, on the basis of the above directions/instructions, necessary

workings and assessment of unjustified storage loss has been undertaken and
attached as Annexure-I. The summary of unjustified storage losses and value
thereof are as under :

DEPOT : FSD BUNIADPUR

DIST. : WEST DINAJPUR
MONTH QTY.OF PERCENTAGE VALUE TOTAL REMARKS
UNJUSTIFIED OF IN VALUE
LOSS UNJUSTIFIED RUPEES
LOSS
SEPT,201 Rate
5 calculated
as per
available
Standard
Rate 2015-
16 i.e. Rs.
For RRC
and Rs. For
RRA

The value may be revised/modified on receipt of instructions from higher authority

or other relevant rates if applicable in this respect.

However, considering the other reasons highlighted by the Depot/Shed

Incharge such as Avian Pest infestation through the broken upper verandah of Shed
No. , rodent troubles as well as operational losses etc., the above Storage
Losses to the tune of % for the month of September, 2015 appear to be
justified.

(AnandaSankarSarkar) (Dilip Kumar Roy)

Asstt.Gr.I(Genl)/DO Siliguri. Manager (Genl)/DO Siliguri
Camp : DO, Cooch Behar. Camp: DO, Cooch Behar.
Submitted for perusal and necessary action to :
The Asstt.Genl.Manager(LMC),FCI,RO(WB),Kolkata-16