E-Filing Law Firm Training

eCourts Malaysia Phase 2
Law Firm Training

Release 1
Introduction
with the New e-Filing System, you can . . .
 file cases online anytime, anywhere !
 without queuing up at court, subject to operating hours !
 check status of filing, payment & document processing !
 extract processed documents easily !
3
eCourts 2 New Features & Capabilities
Phase 2 will introduce a wider range of functionalities
Scope eCourts Phase 1 eCourts Phase 2
Division Civil cases Criminal cases

Involved Civil cases
High Court Federal Court

Sessions Court Court of Appeal
Magistrate Court High Court
Sessions Court
Magistrate Court
System Courts Courts

Integration Law Firms Law Firms
& Users Government Agencies
Sites 8 court locations 20 court locations

Involved
4
eCourts 2 Release 1
Coverage in this Release
Release 1 System Modules & Capabilities
1 e-Filing System
2 Case Management System
3 eCourts Portal
4 eLelong
5 Enterprise Architecture Integration
5
eCourts 2 Release 2
Coverage in this Release
Release 2 System Modules & Capabilities

1 Bahagian Kuasa Mati
2 Bahagian Surat Kuasa Wakil
3 Mobile App (IOS & Android)
4 Data Migration for e-Filing
5 Data Migration for CMS
6 Practicing Certificates Process
7 System Integration with Agencies (PDRM, JPJ, JPN,
MDI and JKPTG)
6
Filing of Documents through EFS
What forms can I file using this system?
Number of Document
There are
Documents Format two types of
documents
Can I file What format you can file:
multiple do these
documents documents eForms
in a single filing? need to be in to
file them in EFS? PDF
YES.
7
What forms can I file using this system?
Example of Criminal Summons filing
To apply for a criminal summons, KWSP has to file:
1 Charge Sheet 114 2 Permohonan 3 Pengaduan
eForm PDF PDF
8
Government Agency Softcert
What is a Softcert?
Digital Signature Act 1997 [Act 562]

“Any digital signature used as an electronic signature
in any Government activities.”
1 A type of digital signature.
Uses an encrypted key to imprint an invisible signature of the filer

2
on the document being filed.
3 Allows court to confirm that the document filed is authentic and is

from a legitimate source.
9
Document Filing Process
10
e-Filing System Registration
Obtain e-Filing (EFS) Reference ID

1 from eKehakiman website
Apply for Personal Cert Token
2
from MSC Trustgate Sdn Bhd
Open Online Banking Account
3 see brochure for participating banks
4 Register EFS Administrator Account

from eKehakiman website
Register EFS Lawyer Account
5 through Firm’s EFS Administrator
11
USB Token & Personal Certificate
Application Checklist
 Trustgate Application Form
 EFS Reference ID
 Photocopy of Applicant’s MyKAD
 Law Firm Authorization Letter
 Bar Council Letter
 Applicant’s Practicing Certificate
 Trustgate Sales Order Form

12
e-Filing System (EFS) Overview
Overview – eFiling System (EFS)
Main Page Language
Notifications
Search
My Filing
Announcements
Filing Page
Case Information
Party Details
Documents
Filing Page EFORM SAMPLE (WRIT SUMMON)
A Claim Amount
A
B Party Details
B
C Memorandum to be Subscribed on the Writ
C
D Endorsement of Claim
D
E Endorsement as to Solicitor Address
F Bail Mgmt tab

E
New Case Filing
(Civil)
17
1
1 Login to EFS system.
15 Change the No. of Doc(s) if more than one copy of the same document is required.
16 Set a Non Defined Fee (RM), if applicable.
17 Click Select to browse for the document to be uploaded.
18 Click Sign & Add to add the document to the table below.
18
2
2 Click Case Initiation.
19
3
3 Fill in the required fields.
4 Select Description of Action and click Add. Repeat if required.
5 Fill in Amount of Claim if required.
6 Click Add Party.
20
7
7 Select Party Type from the dropdown list.
8 Select Cause of Action and click Add. Repeat if required.
6 Click Add Party.
21
8
8 Select Identity Type from the dropdown list.
6 Click Add Party.
22
9
9 Fill in the required fields.
6 Click Add Party.
23
10
11
10 Search for Legal Firm and click Add. Repeat if required.
11 Click Save when done.
6 Click Add Party.
24
12
13
14
12 Parties added will appear under Party Details section.

Click Add Party again to add the remaining parties.
13 Click on the pencil icon to edit or dustbin icon to delete a specific party.
14 Click Upload Document.
6 Click on Add Party.
25
15
15 Select Document Type. If Document Type selected is an eForm, a pop-up will appear.
16 Change the No. of Doc(s) if more than one copies of the same document is required.
17 Set a Non Defined Fee (RM) if applicable.
18 Click Select to browse the document file to be uploaded.
19 Click Sign & Add to add the document into the table below.
26
16
16 Select Saman Pemula Ex Parte from Document Type in the dropdown list.
17 Fill in the form, then click Sign & Add .
27
17
28
18
19
18 Document added will be shown here. Click on dustbin icon to delete the document.
19 Click Add to Listing when done.
16 Click on Select to browse the document file to be uploaded.
29
Ex – Parte Originating Summon - eForm
30
Ex – Parte Originating Summon - eForm
31
20
20 For non- eForm, user has to upload their document. Select Document Type from the dropdown list.
16 Change the No. of Doc(s) if more than one copies of the same document is required.
32
21 22
23
5 Click Add to add the document into the table below.
33
24
24 Select the document.
34
25
25 Click Sign & Add to add the document into the table below. A popup will appear in the new window.
35
26
27
28
26 Select Token from dropdown list.
27 Filled in Password.
28 Click Sign to sign the document.
36
29
30
29 Document added will be shown here. Click on dustbin icon to delete the document.
Repeat Step 20 – 28 to add more documents.
30 Click Add to Listing when done.
37
Perakuan Segera - PDF
38
Perakuan Segera - PDF
39
31
31 Click Save to Filing Cart to complete filing for this case.
19 Click on Add to Listing when done.
40
32
32 Click OK. The filing page window will be closed and redirect to Filing Cart at EFS home page.
41
33
33 Click dollar sign ($) to make payment.
42
Payment > Personal Account
43
34a
34a Click Personal Account.
44
35a
35a Note that in the event of document type does not correspond with the actual document uploaded, document registration will be rejected
and payments made for said document will be forfeited.
Click Yes to proceed.
45
36a
36a Select from a link of bank to make payment via FPX.
28 Click Proceed.
46
37a
37a Click Proceed.
28 Click Proceed.
47
38a
39a
38a Key in User ID and Password.
39a Click Sign in to proceed to payment page.
48
40a
40a Click Confirm.
28 Click on Sign in.
49
41a
41a Click Continue with Transaction.
28 Click on Sign in.
50
43a 42a
42a Click View Receipt to download receipt.
43a Click Close.
51
44a
44a The filing with payment made successfully should now be listed under My Filing with the Filing Status of Filing Accepted.
46b Filing that were approved, will be made available in Inbox as well as email.
3 Click the Proceed button to proceed with payment. (Proceed button will be active once user has chosen a payment method).
4 Click the Personal Account button to proceed payment using personal account.
5 Click the Corporate Account button to proceed payment using corporate account.
52
Payment > Corporate Account
53
34b
34b Click Corporate Account.
54
35b
35b Note that in the event of document type does not correspond with the actual document uploaded, document registration will be rejected
and payments made for said document will be forfeited.
Click Yes to proceed.
55
36b
36b Select from a link of bank to make payment via FPX.
28 Click Proceed.
56
37b
37b Click Proceed to proceed to make payment.
4 Click Close to not proceed with payment. Click Proceed to proceed to make payment.
57
38b
39b
38b Key in User Id and Password.
39b Click Sign in to proceed to payment page.
3 Click Cancel to cancel payment.
4 Click Cancel to cancel payment.
58
40b
41b
40b Choose an account (if more than 2 accounts).
41b Click Confirm to proceed to payment.
59
Pending
42b
42b The Authorisation Result will be shown as Pending – 99 pending approval from account holder. Once user has confirmed the information
written is correct, user can click Continue with Transaction to confirm payment.
60
43b
44b
43b Payment Status will be shown as Pending awaiting approval from account holder.
44b Click Close to exit Filing Payment Status and revert to the user’s My Filing page.
61
46b
45b
45b Once account holder has approved the payment, the filing will be listed down in My Filing.
46b Filing that were approved, will be made available in Inbox as well as email.
62

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eCourts Malaysia Phase 2

Law Firm Training

 file cases online anytime, anywhere !

 without queuing up at court, subject to operating hours !

 check status of filing, payment & document processing !

 extract processed documents easily !

Scope eCourts Phase 1 eCourts Phase 2

Division Civil cases Criminal cases

High Court Federal Court

System Courts Courts

Sites 8 court locations 20 court locations

Release 1 System Modules & Capabilities

2 Case Management System

5 Enterprise Architecture Integration

Release 2 System Modules & Capabilities

To apply for a criminal summons, KWSP has to file:

1 Charge Sheet 114 2 Permohonan 3 Pengaduan

eForm PDF PDF

Digital Signature Act 1997 [Act 562]

1 A type of digital signature.

Uses an encrypted key to imprint an invisible signature of the filer

3 Allows court to confirm that the document filed is authentic and is

Obtain e-Filing (EFS) Reference ID

4 Register EFS Administrator Account

 Trustgate Application Form

 Photocopy of Applicant’s MyKAD

 Law Firm Authorization Letter

 Bar Council Letter

 Applicant’s Practicing Certificate

 Trustgate Sales Order Form

C Memorandum to be Subscribed on the Writ

F Bail Mgmt tab

1 Login to EFS system.

16 Set a Non Defined Fee (RM), if applicable.

17 Click Select to browse for the document to be uploaded.

2 Click Case Initiation.

16 Set a Non Defined Fee (RM), if applicable.

17 Click Select to browse for the document to be uploaded.

3 Fill in the required fields.

4 Select Description of Action and click Add. Repeat if required.

5 Fill in Amount of Claim if required.

6 Click Add Party.

7 Select Party Type from the dropdown list.

8 Select Cause of Action and click Add. Repeat if required.

5 Fill in Amount of Claim if required.

6 Click Add Party.

8 Select Identity Type from the dropdown list.

4 Select Cause of Action and click Add. Repeat if required.

5 Fill in Amount of Claim if required.

6 Click Add Party.

9 Fill in the required fields.

4 Select Cause of Action and click Add. Repeat if required.

5 Fill in Amount of Claim if required.

6 Click Add Party.

10 Search for Legal Firm and click Add. Repeat if required.

11 Click Save when done.

5 Fill in Amount of Claim if required.

6 Click Add Party.

12 Parties added will appear under Party Details section.

14 Click Upload Document.

6 Click on Add Party.

17 Set a Non Defined Fee (RM) if applicable.