Department of Education

Region V
Division of Camarines Sur
Del Gallego District
Del Gallego Central School

DRAFT STAKEHOLDER CONSULTATION AND ENGAGEMENT PLAN

S/Y 2017-2019

Planning Process Presentation Promise

 Why do we need to
consult?
 Who are we consulting?
 What resources do we
have?
 How are we going to do
it?
 What materials will be
needed?
 Using the methods of  Analysis of the data  Using the feedback
consultation.
 Facilitators to be used.  Accurate representation  Monitoring stakeholder
 Resources and timing. of stakeholder views views over time
 Developing effective 2-  Preparation of the
way communications report.  Expression of value of
 Logistics  Reporting back to all the feedback
 Recording the data. stakeholders  Engagement metrics
 Recording the process.

Department of Education
 Region V
Division of Camarines Sur
Del Gallego District
Del Gallego Central School

PROJECT CONSULTATION PLAN

S/Y 2017-2019

WHAT WHO/TARGET PURPOSE WHEN/FREQUENCY TYPE/METHOD(s) DURATION

Initiation meeting All stakeholders
Distribute Project All stakeholders
Initiation Plan
Project Kick Off All stakeholders
Status Reports All stakeholders and project
officers
Team Meetings Entire project team.
Individual meetings for sub-
teams, technical teams, and
functional teams as
appropriate.
Project Advisory Project advisory group and
Group Meetings project manager.
Gather information for Initiation plan
Distribute Plan of alert stakeholders
of project scope and to gain buy in.
Communicate plans and stakeholder
roles/responsibilities.
Encourage communication among
stakeholders.
Update stakeholders on progress of
the project.
To review detailed plans (tasks,
assignments, and action items)
Update project advisory Group on
status and discuss critical issues.
Work through issues and change
requests here before escalating to
Before project start date Meeting January-March 2019
Before Kick off Meeting. Document distributed via March 2017
Before Project Start Date. hardcopy or electronically.
May be posted on project
website or blackboard site.
Project snapshot.
At or near Project Start date Meeting May –June 2017
Regular Scheduled. Distribute electronically June 2017-December 2017
Monthly is recommended for and post via
large/midsize projects. web/Blackboard site.
Status Report
Regular Scheduled. Meeting January 2018
Weekly is recommended for entire Detailed plan
team. Weekly of bi-weekly for sub-
teams as appropriate.
Regular scheduled. Meeting January 2018- December
Monthly is recommended. 2018
 the sponsor(s).
Sponsor Meetings Sponsor(s) and project manager Update Sponsor(s) on status and
discuss critical issues. Seek approval
for changes to Project Plan.
Executive sponsor Executive Sponsor(s) and Update Sponsor(s) on status and
meetings project manager discuss critical issues. Seek approval
for changes to Project Plan.
Regularly scheduled. Meeting January 2018- December
Recommended biweekly or 2018
monthly and also as needed when
issues cannot be resolved or
changes need to be made to project
Plan.
Not regularly scheduled. Meeting January 2018- December
As needed when issues cannot be 2018
resolved or changes need to be
made to Project Plan.

Prepared by:

MA. BERNARDITA M. CORPORAL

Noted: Teacher Representative/ICT Coordinator

GINA T. ALBUERO
Elementary School Principal II

Department of Education
Region V
Division of Camarines Sur
 Del Gallego District
DEL GALLEGO CENTRAL SCHOOL

DRAFT STAKEHOLDER CONSULTATION AND ENGAGEMENT PLAN

S/Y 2019-2022

Planning Process Presentation Promise

 Why do we need to
consult?
 Who are we consulting?
 What resources do we
have?
 How are we going to do
it?
 What materials will be
needed?
 Using the methods of
consultation.
 Facilitators to be used.
 Resources and timing.
 Developing effective 2-
way communications
 Logistics
 Recording the data.
 Recording the process.
 Analysis of the data
 Accurate representation
of stakeholder views
 Preparation of the report.
 Reporting back to all
stakeholders
 Using the feedback
 Monitoring stakeholder
views over time
 Expression of value of
the feedback
 Engagement metrics

Department of Education
Region V
Division of Camarines Sur

WHAT WHO/TARGET
Initiation meeting All stakeholders
Distribute Project All stakeholders
Initiation Plan
Project Kick Off All stakeholders
Status Reports All stakeholders and project
officers
Team Meetings Entire project team.
Individual meetings for sub-
teams, technical teams, and
functional teams as
appropriate.
Project Advisory Project advisory group and
Group Meetings project manager.
Del Gallego District
DEL GALLEGO CENTRAL SCHOOL
PROJECT CONSULTATION PLAN
S/Y 2019-2022
PURPOSE WHEN/FREQUENCY TYPE/METHOD(s) DURATION
Gather information for Initiation Before project start date Meeting January-March 2019
plan
Distribute Plan of alert stakeholders Before Kick off Meeting. Document distributed via March 2019
of project scope and to gain buy in. Before Project Start Date. hardcopy or
electronically. May be
posted on project website
or blackboard site.
Project snapshot.
Communicate plans and At or near Project Start date Meeting May 2019
stakeholder roles/responsibilities.
Encourage communication among
stakeholders.
Update stakeholders on progress of Regular Scheduled. Distribute electronically June 2019-March 2022
the project. Monthly is recommended for and post via
large/midsize projects. web/Blackboard site.
Status Report
To review detailed plans (tasks, Regular Scheduled. Meeting June 2019-March 2022
assignments, and action items) Weekly is recommended for Detailed plan
entire team. Weekly of bi-weekly
for sub-teams as appropriate.
Update project advisory Group on Regular scheduled. Meeting July 2019-March 2022
status and discuss critical issues. Monthly is recommended.
Work through issues and change
requests here before escalating to
the sponsor(s).
Sponsor Meetings Sponsor(s) and project Update Sponsor(s) on status and
manager discuss critical issues. Seek
approval for changes to Project
Plan.
Executive sponsor Executive Sponsor(s) and Update Sponsor(s) on status and
meetings project manager discuss critical issues. Seek
approval for changes to Project
Plan.
Regularly scheduled. Meeting July 2019-March 2022
Recommended biweekly or
monthly and also as needed when
issues cannot be resolved or
changes need to be made to
project Plan.
Not regularly scheduled. Meeting July 2019-March 2022
As needed when issues cannot be
resolved or changes need to be
made to Project Plan.

Prepared by:

ROLAND T. CAMPOS
Noted: Teacher Representative/ICT Coordinator

MELBA C. BARBOSA
Elementary School Principal II

Department of Education
Region V
Division of Camarines Sur
Del Gallego District
Del Gallego Central School

SUMMARY OF PROJECT IMPLEMENTATION

S/Y 2017-2019
Name of Project Status of Implementation

Department of Education
Region V
Division of Camarines Sur
Del Gallego District
DEL GALLEGO CENTRAL SCHOOL

SUMMARY OF PROJECT IMPLEMENTATION

 S/Y 2017-2019

Name of Project Status of Implementation