Instructions to fill the Service Agreement (SA)

Candidate/Mindtree Mind

• Edit the SA (type it out on the system), fill in all the details and then take a print out of the
agreement copy (A4 sheet) BUT all the signatures (that of the surety, witness and
yourself) has to be in pen
• Once the service agreement has been filled, please visit a close by notary and have this
document franked

Surety:

• Surety can be one of your parents. In case if parents are not available, your elder
brother/elder sister/ any relatives/guardian who can financially support you (Details to be
filled in Page No.1, Para 3)
• An earning friend cannot be a surety
• Signatory from Surety is mandatory without which agreement will be incomplete (Page
No.4)
• You need to bring the agreement on the day of joining along with other documents
• Failure to produce the signed and franked service agreement will result in you not getting
on boarded

Witness:

• Two witnesses are mandatory. (Page No. 4) – Name, address and signature of the
witnesses
• Witness can be any of your Friends/Family members (Surety cannot be witness)

Step by Step Instructions to fill in the Service Agreement

Edit only the highlighted fields by replacing it with your details. Undo the yellow highlighting and
remove the brackets

1) The entry in the first line should be your Date of Joining or actual Date of Franking,
both are fine
 2) On the same line you will see “place of franking” mentioned, here you will have to
mention the name of the place from where you have got it franked
For eg: if your date of joining is 30-06-2018 and the place that you have franked the
document is Mysore then it will read
THIS Employment Agreement (“Agreement”) executed on 30-06-2018 at Mysore

3) The second paragraph will have your name followed by your surety’s name and your age
Eg: if your name is Rahul Khanna and surety is your father whose name is Raj Khanna
then the 2nd para will read as below. Strike off Ms/Mrs and daughter/wife as it is not
applicable in this case

Mr/Ms/Mrs Rahul Khanna son/Daughter/wife of Mr. Raj Khanna aged 22 yrs,

permanently residing at #468 Srinivasapura Kengeri post BSK 6th 11block Bangalore-
560060, and currently residing at #468 Srinivasapura Kengeri post BSK 6th 11block
Bangalore-560060 (hereinafter referred to as “the Employee”) of the SECOND PART.

4) The third paragraph will have your surety’s name first followed by his parent’s name and
surety’s age
Eg: With reference to above eg father’s name is Raj Khanna , aged 55 years and his
father(i.e your grandfather) is Deepak Khanna, then the 3rd para will read as below:

Mr/Ms/Mrs Raj Khanna son/Daughter/wife of Mr. Deepak Khanna aged 55 yrs,

permanently residing at #468 Srinivasapura Kengeri post BSK 6th 11block
Bangalore560060, and currently residing at #468 Srinivasapura Kengeri post BSK 6th
11block Bangalore-560060 ( hereinafter referred to as “Surety”) of the THIRD PART.

5) The address will be the current residing address of your Surety 6) Current address and
permanent address can be the same
7) Surety and Surety’ parent could have the same address
8) The offer letter date will be the date you received the detailed offer letter on your email id
9) Interview date will be the date you had your face to face technical interview 10) Please
note that the mention of joining date occurs twice in the SA

WHEREAS the Company has offered and the Employee has accepted the employment of the Company
on the terms and conditions mentioned under the offer letter dated Date and the Employee
understands the said referred conditions of employment and is continuing the employment with effect
from DATE (Date of Joining should be mentioned here)
 11) Name, signature and address of surety/witness and yourself along with franking the
document is mandatory without which the document in not valid

12) Service Agreement can in one stamp paper of INR 200, 2 stamp papers of worth INR
100 each, 4 stamps of INR 50 each or so on. But the total value should be INR 200, for
rest pages you can use normal bond papers

13) Service agreement can be on Article 12 or 15 or any Article as per your state laws

14) Manual Corrections in Service Agreement will NOT BE ALLOWED

15) NON JUDICIAL STAMP PAPER IS GOOD TO GO, as per below snapshot. BUT total

Value of Service Agreement should be on INR 200

16) Special Adhesive stamps CANNOT be used, it has to be on STAMP PAPER ONLY

Franking:

Franking is the procedure to convert a given agreement into a legally enforceable document You
have 2 options to get the agreement converted to a legal document and can opt for any one 1
method mentioned below as per your convenience:

Option 1:
• Print the entire service agreement on an A4 size paper and get the document signed
by the Surety/witness and yourself (as mentioned above)
• Once the service agreement has been filled out and signed, visit a close by notary in
your location , get the document franked for Rs. 200 value (franking fees will be over
and above the Rs. 200 value) and also get the document signed and sealed by the
notary
• Refer to the sample franked service agreement for clarity Option 2:
 • Visit a nearby e-Stamp center and fill up a form for a stamp duty value of Rs. 200/-
(fees will be over and above the Rs. 200 value)
• Details to be filled out are as follows:
o Purchased by : “Your Name” o Description
of Document: Article 12 Bond o Description
: Agreement o First party : Mindtree Limited
o Second party : “Your Name”
• They will provide you with the e-Stamp printout
• Print the entire content of the service agreement on to the e-Stamp paper starting
from the bottom empty space
• Get it signed by your surety/witness and yourself
• Visit a close by notary in your location and get the document signed and sealed by
the notary
• Refer to the sample service agreement using an e-stamp

Note: Irrespective of which method you opt for franking ensure that the document is signed and
sealed by the notary