A PROJECT REPORT

ON
Medical Store Management System

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD

OF
DIPLOMA IN
Computer Technology

SUBMITTED TO
MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION, MUMBAI
SUBMITTED BY

Name of Student Enrollment No.

1. Rohan Subhash Gadakh 2000790176

GUIDED BY
Prof. G.M.Lodha
 ABSTRACT

Medical Store Management System is a website project developed for medical

stores. This system is a field concerned with purchasing and selling medicines,
maintaining their inventory, generating sales invoices and generating reminders of
expiry date about medicines. It requires more time and effort when all purchase is
performed manually.

Thus, in order to reduce time consumption and human effort the Medical Store
Management System application can be applied in medical stores where manual
procedure exists. The purpose of this project is to reduce time consumption and
human effort. This application provides user friendly interface as well.

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 1. INTRODUCTION

1.1 Project Description

Medical Management System complete Medical Store Management System is so
designed to ease the work load of medical store professional. The main features
include invoicing, inventory and stocks control, accounting, client and vendor
management.
This software helps you to track all the profit, loss, profitable clients and products
of medical store moreover it’s a medical store accounting software. Flexible and
adaptive software suited to medical stores or shops or pharmacies of any size.

1.2 Silent features

Menu driven, key board and mouse navigation
Paperless practice
Improve efficiency and productivity
Cost effective solutions
Graphical user interface with context sensitive help
No special training needed for using this system
Anyone who don’t have any accounting knowledge can use without any
difficulties

1.3 Problem Definition

Pharmacy has kept always experienced problems with keeping data and security.
Meaning a very large pharmacy with records on papers will be tedious and difficult
to keep track of drugs in the store, quality of drugs that are available in the store
based on their categories and functions. The pharmacist has to order drugs to
replenish the already diminishing stoke. In addition ordering of drugs can be done
manually. Significant amount of time is allocated for writing the order as the
pharmacist needs to go through the stoke balance and make a rough estimate of the
amount to order based on figures so that the drugs can be ordered from various
companies. Drugs are not to be used if they get expired .This project will prompt
the pharmacist about drugs that are about to expire, preventing those drugs from

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being sold and proving solution. This project will prompt the pharmacist about
drugs that are about to expire, preventing those drugs from begin sold and proving
solution to it.

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 3. SCOPE OF PROJECT

The main aim of the project is to create automated software which is purely used to
serve complete Medical Inventory Management, Control Stocks, Expiry & Claims,
Effective Purchase Management; it implies an Integrated Accounting
"PAPERLESS MEDICAL SHOP". Developing a MEDICAL STORE
MANAGEMENT SYSTEM would benefit the chemist shop management. Since it
is Software driven following well-organized approach the quality of services can
be enhanced considerably.

As this is generic software it can be used by a wide variety of outlets (Retailers and
Wholesalers) to automate the process of manually maintaining the records related
to the subject of maintaining the stock and cash flows.

This project is basically updating the manual chemist inventory System to

Automated inventory system. So that organization can manage their record in
efficient and organized form.

This software helps you to track all the products of medical shop moreover it's a
medical shop accounting software. Flexible and adaptive software suited to
medical shops or stores or pharmacies of any size.

PROJECT CHARACTERISTIC –

Customer management
Transition Management
Sales management
Reporting

The main goal of the application is to maintain the records of purchase, sales and
stock deals with cash transaction maintenance.

Medical store management software is very needy for medical store. This software
helps them to maintain day-to-day transaction in computer

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 4. MODEL IMPLIMENTATION

Fig. 1.1 Waterfall model

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 5. SOFTWARE REQUIREMENT
SPECIFICATION ( SRS )

5.1 SRS Purpose

This document outlines the software requirements. It describes the functional and
non-functional requirements modelling requirements, diagrams and user profiles of
the proposed system

The Medical Store Management System enables staff to maintain computerized

record of customer who visit. Their employees & productid also perform quick
search for their products manages counter sales and keep record of salesman. This
SRS provides detailed information on the internal and external view of the system
as well as interfaces required by Medical Store Management System.

5.2 Document Convention

The following are the list of convention and synonyms used in the document &
project.

Administrator –

A log in ID representing the user with user administration privileges to software.

Client –

Intended user of software

SQL –

Used to perform the operations on database

VB.NET –

For graphical user interface

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5.3 Project Features
There will be two users accessing the Software System –

Manager – Who is acting as Administrator

Other staff – Who will accessing the system

The features for manager

Add, Delete and Update any product

Manage store

The features for the other staff

Cashier can only search the product and make the bill
Can see the list of products
Staff can make their attendance

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7.3 Safety Requirements
The database may get crashed or damaged due to virus or operating system
requirements. Therefore, it is mandatory to have a backup for your data.
UPS/INVERTER facility should be there in case of power failure.

7.4 Security Requirements

System will secure database.

Staff can just see the product & mark their attendance. They cannot edit or modify
anything accept their personal information.

Proper user identification will be provided. There should be separate account for
Admin & User. So that no one else can access the database except Admin.

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9.2 Use Case Diagram

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13.2 Estimation Using COCOMO Model

COCOMO model uses LOC for calculations. COCOMO has been defined for three
classes of software and we are going to use “Semi-Detached” because the project is
of rigid as well as flexible requirements.

Assumptions:
1. Programming language is .Net Core.
2. Average LOC by a developer in a day is 60. According to estimates made by
experts.
3. Person working are 6.
4. Project is to be completed in 5 months so approx. 120 days of working.
5. Cost per person per day 25$.

Cost would be 25$ * 45 * Total 116 days = 7,85,995 Rs.

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