7

Special Program in
Journalism
Second Quarter
Week 3

LEARNING ACTIVTIY SHEET

COPYRIGHT PAGE
 JOURNALISM 7
Name of Learner: _______________________________ Grade Level:_______________
Section:________________________________________ Score:____________________

LEARNING ACTIVITY SHEET

FAMILIARIZING WITH THE EDITORIAL BOARD’S DUTIES

Background Information for Learners

Campus journalism is primarily headed by an organization that takes charge of the promotion of
journalism in the campus. Likewise, this same group also has the responsibility of enhancing the journalistic
skills of students like you. Hence, for journalism to thrive in your school, you need to have an effective
organization dedicated solely to fulfill the mentioned roles. This group is more commonly known as the
Editorial Board/ Editorial Staff or Publication Staff. The members of the said body will be chosen according
to the set standards by your school, anchored of course to the stipulations mentioned in the Campus Journalism
Act of 1991. The members are also expected to realize certain duties and responsibilities that are expected of
them based on the position they have applied and qualified to. Remember that each staff should commit to
each function as any organization falls when one duty is not fulfilled with enthusiasm. Therefore, it is of much
essence to you, as a young journalist to know these responsibilities as you are already moving around the same
circle with the members of the same organization.

Learning Competency

Distinguish the duties and responsibilities of the editorial board (SPJ7RJJ-IId-36)

Duties and Responsibilities of the Publication Staff

1. Chief Editor
The Chief Editor supervises the editorial staff of the paper. Usually, he/ she writes the editorials of
the organ after consultation with the members of the editorial staff. However, any member may write the
editorial so long as he/ she follows the guidelines in writing. Further, he/ she edits all articles preparatory
to submission of the same to the adviser for final editing and approval for publication. He/ she likewise
supervises the preparation of the layout, dummy of the paper and its pagination in cooperation with the
managing editor and layout artist. He/ she also causes the accomplishment of all assignments properly and
on time. At times, he/ she acts as the liaison officer between the editorial staff and the adviser, as he/ she
also calls meetings of the staff.

2. Associate Editor
The associate editor edits the articles in cooperation with the chief editor. Also, he/ she may be
delegated to write editorials of the organ. He prepares assignments of section editors in consultation with
the chief editor. Further, he/ she cooperates in the preparation of the layout of the paper and paging of the
same with the chief editor and the managing director.

3. Managing Editor
Acting as the hand of the board, the managing editor brings articles to the press for typesetting. As
such, he/ she also checks articles for typographical errors. He/ she prepares the layout of the paper and
paging of the same in consultation with the chief editor. Finally, he/ she proofreads galley proofs before
these are finally approved by the chief editor, then by the adviser for printing.
 4. Circulation Manager
As the nomenclature suggests, he/ she is assigned in ensuring the release and distribution of the
paper. He/ she also guarantees the smooth flow of the passing of articles from reporters to section editors.
He/ she is assigned to oversee the flow of processes in crafting the paper.

5. Section Editors

a. News Editor. Assigned as the reporter to cover events relevant to the school activities, he/ she
writes news articles on assignment from the chief editor or through his/ her own initiative in
consultation with the latter. However, his/ her primordial job is to edit all news articles submitted by
the writers preparatory to submission of the same to the chief editor then to the adviser.

b. Filipino Editor. This is an optional staff function or position; nonetheless, his/ her prime job
is to write the editorial of the Filipino section. He/ she also edits all articles preparatory to submission
of the same to the Filipino adviser, for final editing and publication. Sometimes, he/ she causes the
submission of all Filipino articles properly and timely. He/ She may likewise act as a liaison officer
between the Filipino staff and the chief editor.

c. Feature Editor. The feature editor gives out assignments to feature writers. He/ She then
receives and edits feature articles preparatory to the submission of the same to the chief editor.
Sometimes, he/ she writes regular articles or columns.

d. Exchange Editor. For beginning school paper system, this is an optional function. Sometimes,
the functions of the exchange editor are accomplished by the circulation manager. Nevertheless, the
exchange editor makes up a list of school papers sent by the other schools. He/ She is designated to
mail copies of own paper to these schools as he/she also files their papers on a bulletin board or display
them on a newspaper rack. He/She, too, keep files of school information, such as class lists of
homeroom advisers, faculty and staff members.

e. Layout Section Editors. They are assigned to cause the assignment of the school’s official
photographer to take pictures of the school’s activities for the month of a specified time. They prepare
pictorial articles of the organ in consultation with the managing editor and chief editor. Sometimes,
their job is to write the captions of pictures utilized by the paper in cooperation with the chief editor.
f. Layout Artists. They take charge of designing and formatting of all pages in the paper. As
such, they label or properly identify all pictures made available for publication. It is suggested that
they write using a pencil at the back of every picture of the event to which a particular picture refers.
They likewise help in the preparation of the layout of pictorial stories and make illustrations for feature
articles.

6. The Reporters. The life of the contents depends on the skills of the reporters. They secure the cold
and raw facts of an assigned event and write articles out of the same. Moreover, they receive
assignments from the section editors or board of editors and then accomplish the same properly and
timely.

Exercise 1. Whose Job is it?

Directions: Choose from the options inside the rectangular box, the correct position which would match the
descriptions below. Write the letter of the correct answer on the space provided.

A. Associate Editor F. Managing Director

B. Feature Editor G. Chief Editor
C. Reporters H. Layout Artists
D. News Editor I. Filipino Editor
E. Layout Section Editors J. Circulation Manager
____ 1. This member receives orders from section editors to write various articles worthy of publishing for
the students' consumption.
____ 2. He/ She is the one in- charge of the processes involved in preparation for the printing of the
publication's official paper through the help and consultation with the highest editor.
____ 3. This editor does also all the works expected of the highest position in the Editorial Board but with the
latter's consultation and approval.
____ 4. The staff designated to write about current occurrences essential to the whole campus.
____ 5. This position makes sure that the paper is well distributed to the studentry. It is also in charge of the
flow of processes in creating the official publication.
____ 6. Section editor who edits all articles intended for entertainment and may sometimes write regular
articles or columns.
____ 7. Designation assigned to edit all articles before submitting it to the publication adviser. This also makes
sure that time is always taken into consideration especially when it comes to tasks given.
____ 8. This editor gives assurance that articles written in Filipino would be edited and submitted to the highest
editor and later to the adviser for publication.
____ 9. The so-called designers of the publication and take charge of the page formats and proper identification
of pictures.
____ 10. Assigned as the official school photographers of important school events and activities. They may
also write the captions for the said taken pictures.

Exercise 2. Knowing the Flow

Directions: Show your understanding of the duties and responsibilities of the editorial board by filling in the
chart which shows the flow of the organization’s work. Please be guided by the hints written in the rectangular
boxes.

Designs and
formats all
pages in the
paper

Brings articles to
Sends the press for
school typesetting.
papers in Afterwards it will
different be checked by the
schools highest of the
members then the
adviser.
Exercise 3. This is Who I Want to be
Directions: If you would choose a position in the publication staff based on your abilities and strengths, which
do you think will you choose? Provide your reasons in the box below. Remember to base the position you aim
for with your interests and the qualities that you have

I want to be a
__________!
I want to be a
__________!

Photo credit: publicdomainvectors.org. Students with backpacks image [Digital image]. Retrieved July 9,
2020 from https://publicdomainvectors.org/en/free-clipart/Students-with-backpacks-image/80797.html

Why do you think that position best suits you?

Exercise 4. What’s my Role in the Editorial Staff?
Directions: Analyze the situations below. Based on the works of the students mentioned, what do you think
is the position they occupy in the editorial staff? Write your answers on the space provided.

_______________________ 1. Carlo was a part of a beginning school when it comes to the school paper
system. He is in charge of receiving the school papers sent by other schools and is also responsible for sending
their school’s official newspaper to the same schools. Moreover, he has the complete list of classes and
homeroom advisers ready during the distribution. What do we typically call the position occupied by Carlo?

_______________________ 2. During important school events, Marianne and some other students were
assigned to gather information about it in the field itself. Therefore, they were a constant sight to other students
taking notes and observing all the happenings during these activities. Marianne is considered a ________.

_______________________ 3. Jairus is often referred to as the photojournalist of the publication staff. He

makes sure that all activities were photographed and ready when they will all be needed for the production of
the paper. He also follows rules and techniques in taking pictures making sure that every moment is captured
with justice. Based on the roles that Jairus performs, what position do you think does he occupy.

_______________________ 4. Mrs. Sandoval, the publication adviser has the most interaction with Esther. It
is because the latter was the one in charge of editing all the articles which will be published in the official
school paper. After all the editions, she was the one who communicates with the adviser. She also always has
a part in all the processes done within the organization. Needless to say, Esther takes a big role in the group.
What do you think is her position?

_______________________ 5. Ensuring that the official school paper would look good visually and will pass
standards in school papering was the work of Anthony. Though he only works most of the time when 70% of
the works were already done, it is still very challenging for him since he spends most of his time in front of a
computer taking into consideration all the edited articles with the corresponding illustrations. What do you
think we call Anthony’s position in the editorial board?

Exercise 5. Crafting the Staff’s Code

Directions: It is very important that there is a harmonious relationship within an organization. This is because
rapport within the body determines the success of the goals set. In connection, make your slogan on the
importance of promoting commitment to responsibility and camaraderie within the editorial board. Use your
creativity in decorating the box where you shall write your original slogan. You will be graded according to
the rubric that follows it.

My Slogan
 4 3 2 1 Score

The slogan The slogan is The slogan is The slogan is

exceptionally highly acceptable not related to
reflects the relevant to when it the topic
Content
topic given. the topic comes to its given at all.
given. relevance to
the topic.
The slogan is The slogan is The slogan is The slogan
exceptionally creative and a creative and does not
creative. A lot good amount some thought reflect any
Creativity of thought of thought was put into degree of
and effort was put into decorating it. creativity.
was used to decorating it.
make it.
Exceptional Good use of Average use No use of
use of new new ideas and of new ideas new ideas and
ideas and originality to and originality to
Originality
originality to create a originality to create a
create a slogan. create a slogan.
slogan. slogan.
There are no There is 1 There are 2 There are
grammatical grammatical grammatical more than 2
Grammar mistakes on mistake on mistakes on grammatical
the poster. the poster. the poster. mistakes on
the poster.
Source: jhejhe24. rcampus.com. FCAT Slogan Contest. Retrieved July 11, 2020 from
https://www.rcampus.com/rubricshowc.cfm?code=GX357X4&sp=true.

Reflection
Directions: Make a three-step plan for the whole editorial staff to follow for them to perform better in their
daily works, therefore, making the organization more effective.

Checklist of the Day Answer Key:

Exercise 1.
Whose Job is
it?

1. C.
2. F.
3. A.
4. D.
5. J.
6. B.
7. G.
8. I
9. H.
10. E.

Exercise 2. Knowing the Flow

Chief Editor

Layout
Associate Editor Artist

Designs and
formats all
pages in the
paper

Exchange News Feature Filipino

Editor Editor Editor Editor Managing
Editor

Brings articles to
Sends
the press for
school
Exercise 3. This is Who I Want to be
Possible Answer

I want to be a news editor because I tend to always focus on facts alone. I do not intentionally convey
my thoughts through the use of figurative words nor do I ensure my opinions are known to the public.
Moreover, I also like to be always updated with the daily occurrences around me especially if it will have a
huge impact on the society as a whole. Also, I do not intend for my readers to take sides through my writing
and I just want to purely inform them of the details and leave everything as it is.

Exercise 4. What’s my Role in the Editorial Staff?

1. Exchange Editor
2. Reporter
3. Layout Section Editor
4. Chief Editor
5. Layout Artist

Exercise 5. Crafting the Staff’s Code

Possible Answer

“The Editorial Board shall rise and avoid demise if members realize their function to optimize Campus
Journalism in school and make it a paradise.”

Reference:

Bulusan, Ferdinand (2016). Campus Journalism within your reach: A Worktext for Journalist Wannabees in
the Campus. Lorimar Publishing, INC.
 Prepared by:

DONA BLESS B. CABUYADAO

Writer