BOARDS RECRUITMENT

GUIDEBOOK

SPE PEM AKAMIGAS STUDENT CHAPTER

#SynergizeToEnergize

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 What is SPE?
Society of Petroleum Engineers (SPE) is the
largest individual-member organization serving
managers, engineers, scientists, and other
professionals in the upstream segment of the oil
and gas industry.

Who We Are?
SPE is more than 153,000 members in 143
countries participating in 203 sections and 411
student chapters. SPE’s membership includes
petroleum engineers, scientists, researchers,
safety managers and related professionals, and
more than 69,000 student members. SPE
maintains offices in Dallas, London, Dubai, Kuala
Lumpur, Calgary, Moscow, and Houston.

What is SPE Student Chapter?

SPE Student chapters are located around the
world and provide an operating framework for
society activities at a university level. Student
members elect officers annually. Each SPE
chapter is sponsored by an SPE section.

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 Our Milestone
SPE PEM Akamigas SC was established on 15
October 2017. Our Student Chapter is registered
in Java Section and also in Asia Pacific Region.
SPE PEM Akamigas SC consists of 5 different
majors in PEM Akamigas.

What are the benefits of being SPE SC’s board?

1. You will have the chance to improve your

organizational skill in an international-scaled
organization.
2. You will be introduced to supportive and
comfortable working environment.
3. You will get to enhance your English
proficiency in a professional way.
4. You will get to expand your network
internally in PEM Akamigas by meeting lots
of students from various major and
externally by meeting students from other
universities.
5. You will get to obtain exposures from
working with numerous professionals and oil
and gas stakeholders.

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 Our Vision
“To establish SPE PEM Akamigas SC as an
impactful organization for its members in
developing their potential by creating a
professional and supportive environment
through harmonious synergy and collaboration
both internally and externally.”

Our Mission
1. Creating a professional and supportive
atmosphere among the boards in order to
maintain a good bonding and sense of belonging.
2. Conducting beneficial and creative work
programs for the members in unlocking their
potential
3. Expanding and continually maintaining an
extensive collaboration with internal and external
parties.
4. Generating member’s enthusiasm by involving
them actively and being all ears to their feedbacks
5. Giving back to the community by carrying out
various outreach efforts

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 Our Core Values
1. Professionalism
Professionalism can ensure everything is well-
managed with responsibilty and accountability.
2. Optimism
Optimism can be very strategic in helping us craft
a better future for our organization.
3. Amity
Conducting friendliness and politeness with the
desire to avoid conflict.
4. Collaboration
Making an comprehensive collaboration can help
us problem-solve and learn from each other
5. Social conscience
Being socially conscious can manifest into a strong
sense of responsibility to our society

#SynergizeToEnergize
Doing everything synergistically and
harmoniously is an important action in order to
spread positive energy within our organization
and ensure that everything is well-managed.

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 General Requirements
1. This recruitment is open for all passionate and highly-
dedicated active students in PEM Akamigas from all majors.
2. Only active students from batch 2018 and 2019 of any
major may register for being the board of SPE PEM
Akamigas SC.
3. The candidate must commit not to join other organization
besides SPE PEM Akamigas.
4. Enclose a professional style Curriculum Vitae (CV)
5. Enclose KADEP 2 Certificate (for Oil and Gas Production
students only)
6. Enclose Self Statement Letter (file is attached)
7. The CV and Motivation letter must be written in English and
must be in pdf format. For the style and written rules of the
CV are up to the applicant, but it must be a one-page
professional CV.
Motivation letter written rules are as follows :
 Words : 250-400 words
 Pages : A4
 Font type` : Times New Roman
 Font size : 12
 Spacing : 1,5
 Margins : Left = 3 cm, Right, Top, Bottom = 2
 Paragraph type : Justified
8. The recruitment process consists of three phases which are
administrative selection, interview session, and leaderless
group discussion (LGD). For being the board of SPE PEM
Akamigas SC, you have to pass three phases of recruitment
(administrative selection, leaderless group discussion, and
dee)

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 EXPLANATION OF EACH RECRUITMENT PHASE

1. Administrative Phase
In this stage, the recruitment committees will check the
completeness of the documents that have been submitted
and collected to the committees. We will also asses your CV
and motivation letter. So, in this phase you have to ensure that
you submit the required document correctly and timely. We
will also check your status (your batch, your position in other
organization, etc). If we find that you are not eligible, you will
be automatically disqualified.

2. Leaderless Group Discussion

This type of discussion is an exchange of opinions, ideas, and
information on a specific case by the members of a group with
no identified leader (leaderless). All of the members have the
same level. Such discussions are used in studies of group
productivity and leadership emergence to evaluate specific
interpersonal and leadership skills. This LGD could be in English
or Bahasa.

3. Interview
Interview can be defined as an attempt to secure maximum
amount of information from the candidate concerning his/her
suitability for the position under consideration. You may be
asked by the interviewer about your background, your CV,
your motivation letter, your experiences before, etc. The
interview session will be conducted virtually through online
video meeting. The interview could be conducted in English or
Bahasa.

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 .POSITIONS OPEN

1. Frontline
a. General Secretary
b. Treasurer
2. Department of Human Resources
a. Internal and Personalia Division
b. Managerial Affairs
3. Department of Academia
a. Education and Training Division
b. Research and Development Division
4. Department of Public Relation
a. Internal Relation Division
b. External Relation Division
5. Department of Event
a. Industrial Affairs Division
b. Community Outreach Division
6. Department of Media and Creative
a. Journalistic and Documentation Division
b. Design and IT Division
7. Department of Business and Entrepreneurship

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 BOARDS OF ADMINISTRATOR
EXECUTIVE SECRETARY

A secretary is a person who provides clerical and administrative support. An

executive secretary is a high-ranking position in the administrative hierarchy.
Executive secretary focus on external administration and responsible to
president.

Job Description:

1. Sponsorship Proposal
2. External Letter
3. Managing all article activities
4. Annual Report

GENERAL SECRETARY

A secretary is a person who provides clerical and administrative support.

General secretary focus on internal administration and responsible to president.

Job Description:

1. Internal letter
2. Meeting notes
3. Make a meeting agenda for one period
4. Make a timeline agenda of activities for one period
5. Quarterly LPJ Report

TREASURER

The treasurer is the person who responsible for running the treasury of an
organization. The treasurer in organization has function to oversee the
organization’s budget, financial planning and cash management while limiting
risks to the organization. The treasurer will work closely with Business and
Entrepreneur division to ensure that the organization has sufficient budget to
carry out activities in one period.
Job Description:

1. Annual budget
2. Prepare financial reports
3. Regularly monitoring and comparing the actual revenues and expenses
incurred against the budget
4. Ensure sufficient funds are available to cover operational organization

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 DEPARTMENT OF HUMAN RESOURCES

DEPARTMENT GOALS:
1. Establish good relationships within the organization to achieve an
integrated connection between boards and member.
2. Organizing SPE PEM Akamigas SC utilities.

Internal and Personalia Affairs Division

Responsible for SPE PEM Akamigas SC boards quality control to ensure every
work program run well.

Highlighted Work Program :

- Work Program Committee Management
- SPE Election
- Quality Control (Evaluation & Appreciation)
- Routine Meeting

Managerial Affairs Division

Responsible to organize members and voluntary management and several
activities to make a good bonding between member.

Highlighted Work Program :

- SPE Members Management
- Volunteer Management
- Fun Activities
- Fun Trip

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 DEPARTMENT OF ACADEMIA
Department Goals:

Aims to enhance knowlegde of SPE PEM Akamigas SC boards and member to

face the challenge and competition.

Education and Training Division

A division whose main job is to enhance english skill, technical competence
and professional skill to help boards and member to face the professional
world.

Responsibility:
1. Commit to elevate members’ understanding of the world’s energy resources,
starts from basic knowledge based on their own background
2. Responsible to the head of Academia Department

Highlited Work Program :

- English Class
- Guest Lecture
- Software Training
- Sharing Session
- Excursion

Research and Development Division

A division whose main job is to enhance boards and members knowledge by
searching, collecting, and sharing the latest national and international
technologies and issues in the energy sector to be studied further.

Responsibilty:
1. Responsible for creating students intelligence and mentality in speaking,
debating and negotiating about petroleum science and technology
2. Sharing and discussing the current issues to SPE boards and member
3. Responsible to the head of Academia Department.

Highlighted Work Program:

1. Focus Group Discussion
2. Paper Training
3. SPAWNEN
4. E-Magazine

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 DEPARTMENT OF PUBLIC RELATION

Department Goals :
To maintain and enhance the organization image from all aspects by branding
and building good relationships with internal parties such as campus
management, student association, and other internal parties in PEM Akamigas.
Also with external parties such as other SPE SC, SPE Java Section, SPE
International, Oil and Gas Stakeholders, Community, etc.

Internal Relation Division :

This division is responsible for continually expanding and maintaining a good
relationship among internal parties in order to harmoniously collaborate and
share ideas.
Highlighted Work Program and Responsibility :
1. Internal benchmarking
2. Roadshow
3. Helping cooperate with internal parties.
4. Maintaining SPE PEM Akamigas SC’s official account.

External Relation Division

This division is responsible for continually expanding and maintaining a good
relationship among external parties in order to harmoniously collaborate and
share ideas.
Highlighted Work Program and Responsibility :
1. External benchmarking
2. SPE Gathering
3. Helping cooperate with internal parties.
4. Together with Business and Entrepreneur looking for Sponsorship

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 DEPARTMENT OF EVENT

Department Goals:

1. To give a platform for SPE PEM Akamigas SC boards and member for
upgrade and enhance their professional knowledges and field experiences.
2. In charge for SPE PEM Akamigas SC Anniversary.

Responsibility :
Responsible to hold and manage company visit done by SPE PEM Akamigas SC
boards and member. This department aim to give field experiences of industry
current situation, also to build good relationship between SPE PEM Akamigas SC
and related companies and manage SPE anniversary program.

Highlighted Work Program:

- SPE Company Visit

- Social Event
- Boards Field Trip
- SPE Anniversary

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 DEPARTMENT OF CREATIVE MEDIA

Department Goals :
To give information by creating documentation and sharing it in SPE Official
Social Media and also website as a promotional and marketing strategy

Design and IT Divisions :

This division role is to give information by creating design for every activity and
technological stuff.

Highlighted Work Program and Responsibility :

1. Create design for all activities
2. Maintaining the website of SPE
3. Managing all social media feeds and stories.

Journalistic and Documentation Division :

The role of this division is to give information from the side of journalism such as
article and also making documentation.

Highlighted Work Program and Responsibility :

1. Event documentation
2. SPE Article
3. SPE E-learning
4. SPE Boards Photo
5. Videography
6. Managing all social media feeds and stories.

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 DEPARTMENT OF BUSINESS AND ENTERPRENEURSHIP

Department Goals :
The aim of this department is to get fundraise for fulfill SPE funding needs and
build the entrepreneurship skill to the members

Responsibility :
1. Coordinate with treasurer and responsible to president
2. Initiate business that can give continuous income for SPE
3. Build up entrepreneurship mental and passion among boards and members
4. Collaborate with Public Relation Department to get sponsor.

Highlighted Work Programs :

1. Merchandise of SPE PEM Akamigas SC
2. Jacket for boards
3. Build new business
4. Business talkshow
5. Sponsorship

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Follow The Official Account of SPE PEM Akamigas SC
Instagram : spepemakamigassc
Line : @455ijiae
CP for oprec : Eryko Despriady (081248317443)
M. Fakhri Rabbani (082289268235)

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THANK YOU
AND
GOOD LUCK

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