Professional Documents
Culture Documents
Date of submission:12/11/2021
Wendo, Ethiopia
November, 2021
Acknowledgment
I would like to express thanks to my supervisor Mr Getnet Ayele and all host
organization members for those gives advices, supports, answer for all my
questions and continues follows up to my internship study effective and
successful. In addition, we would like to give thanks for all lectures especially to
my advisor Mr Eshetu G. (MSc).
Abstract
i
Historically, the Ethiopian farmers had no security on their land and property as it is
taken as one reason for the backwardness and poverty. Registration of holdings and
granting land use-right certificates to holders have recently become a government policy
in Ethiopia. Land registration is a process of recording rights on land which provides safe
and certain foundation of acquisition and disposal of rights in land.
The key focus of this internship is on the types of land registration and certification, the
seven steps of land registration and certification and effects of rural land registration and
certification in Amhara regions, dejen woreda. The internship also includes the
background and description of the internship site, opportunities and challenges what I
have observed at the organization from different viewpoint and the recommendation
taken to overcome the existing problem. The internship is largely based on a review of
land registration literatures and discussions with woredas experts in the field and office.
The objectives of formal land registration and certification is to improving tenure
security, reduces land related disputes, provides the government with the system to
collect tax from the land, helps to facilitate the credit services to the farmers to be highly
productive and be engaged in additional developmental activities. Land registration and
certification has been perceived as a precondition for secure property rights and
agricultural development.
Table of Contents
Acknowledgment........................................................................................................................................i
ii
Abstract......................................................................................................................................................ii
List of figures...........................................................................................................................................iv
List of maps..............................................................................................................................................iv
List of tables.............................................................................................................................................iv
List of abbreviations.................................................................................................................................V
Chapter one: Introduction to the internship work.....................................................................................1
1. Introduction.......................................................................................................................................1
1.1 Background of the land registration and certificate.......................................................................1
1.2 Background of the organization......................................................................................................2
1.2.1 Goal..........................................................................................................................................2
1.2.2 Mission.....................................................................................................................................2
1.2.2 Vision.......................................................................................................................................2
1.2.3 SWOT analysis........................................................................................................................2
1.2.4 Value of the organization.........................................................................................................2
1.2.5 Structure of institution/organization........................................................................................4
1.2.6 HR............................................................................................................................................5
1.3 Objectives of land registration and certificate process.................................................................5
1.4 Scope of the internship....................................................................................................................6
Chapter two: Description of Internship Site..............................................................................................6
2.1 Geographical Location....................................................................................................................6
2.2 Climate............................................................................................................................................7
2.3 Population........................................................................................................................................7
2.4 Land Use / Land Cover...................................................................................................................7
2.5 Vegetation.......................................................................................................................................8
Chapter three: Materials and Methodology used/Approached You Followed.........................................8
3.1 Materials used..................................................................................................................................8
3.2 Methodology...................................................................................................................................9
3.3 Source of data..................................................................................................................................9
Chapter four: Focus area/activities that has been practiced/reviewed during internship period........10
4.1 Introduction to Land registration..................................................................................................10
4.2 Types of Land Registration...........................................................................................................10
4.3 Land certification..........................................................................................................................10
4.4 The Book of Holding....................................................................................................................11
4.5 steps in land registration and certification....................................................................................12
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Chapter five: Challenges observed at the organization...........................................................................14
Chapter six: Experiences gained and lessons learned.............................................................................14
Chapter seven: Conclusion and Recommendation..................................................................................15
7.1 Conclusions...................................................................................................................................15
7.2 Recommendation...........................................................................................................................15
REFERENCE..........................................................................................................................................15
Glossary...................................................................................................................................................16
List of figures
Figure 1 structure of institution--------------------------------------------------------------------4
List of maps
Map1 Location map of Dejen woreda…………………………………………………….6
List of tables
TABLE 1-1 EDUCATIONAL STATUES OF THE ORGANIZATION............................5
TABLE 1-2 POPULATION OF DEJEN WOREDA..........................................................7
TABLE 1-3 LAND USE / LAND COVER.........................................................................8
Table 1-4 material and software used..................................................................................8
iv
Lists of abbreviations
Abbreviations Definition
BoEPLAU Bureau of Environmental Protection, Land Administration and use
BS Bachler of Science
DGPS Differential Global positioning system
DIP Diploma
EPLAUO Environmental Protection, Land Administration and Use Office
GIS Geographic Information system
GPS Global positioning system
HR Human Resource
ISLA Information System for Land Administration
L-4 Level-4
LAC Land Administration Committee
MS Master of Science
NRLAIS National Rural Land Administration Information System
QGIS Quantum Geographic Information system
SARDP Sida-Amhara Rural Development Program
SLLC Second-Level Land Certification
SWOT Strength weakness opportunity threat
Woreda Office of Environmental Protection, Land Administration and
WOoEPLAU use
v
Chapter one: Introduction to the internship
1. Introduction
1.1 Background of the land registration and certificate
1
collect land tax. In the process of land registration, communal lands, forest and
grazing areas will also be delineated, registered and certified.
1.2 Background of the organization
1.2.1 Goal
To improve the living condition of the community by building a modern
land management system in the woreda, solving land related issues and
ensuring equitable land use.
Inheriting undamaged land for future generation to ensure the benefit
people.
Establish equitable land compensation for landowners leaving for
development for the benefit of the public.
Collect, organize and maintain cadastral specific data and related
information for land administration and other activity to build land
information system and make it accessible for the desired purpose.
1.2.2 Mission
Establish a sustainable and legitimate land management and use system
for the benefit of the present generation without compromising the right of
the woreda to determine and use the natural resource.
1.2.2 Vision
To see the people of the woreda benefit from the result by building a fair
land administration and use system.
2
Due to the lack of a client lounge, the clients have to go outside.
The redundancy between active and dead files in different places
Scarcity of materials in each department
Traditional way of documentation
Uncoordinated duty among different sectors and lack of coordination
Lack of well-versed employee that has to do with the job
Lack of training for employees and compelled to do their work traditionally
Communication constraint
Disposable income of the expert is low and fixed
The organization could not grant development of professionals to the next
education level
Shortage of land administration and surveying professionals in the host
organization.
Opportunity of the organization
From community perspective:
Makes safe and modernize dejen woreda
Easy to development of land markets
Increase awareness for tax payers to pay their tax on time
It helps to keep their land because they have clearly defined boundary
Local elder does not confuse so as to resolve boundary disputes because the
boundary of each parcel is clearly visible
From government perspective:
Makes easier for way of tax collection
To reduce rate of unemployment
In order to resolve land disputes easily
From NGO’S perspective:
For the non-governmental organizations gives an opportunity to give their
services to the community by providing improved transportation system
From expert perspective:
Experts have enough time for their capacity building
Creates job opportunity
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Simple job structures
Threat of the organization
Corruption
Illegal land grabbing can occur
The sense of expectation may not disappear for a short time
Boundary pushing can occur
Farmer whose land have been affected by development may not be rehabilitated
Uneven distribution of trained land management employee
Lack of willingness among the society to combat illegal farming
Due to absence of modernized surveying instruments it fails to inaccurate
boundary preparation and it leads to land related conflicts
1.2.4 Value of the organization
o Professional Competence
Objectivity or impartiality
Benevolence
Team Work
1.2.5 Structure of institution/organization
Dejen Woreda
Rural Land
Administration
Land Value
Land
Assessment and
Administration Land Land
Sustainability
team Infrastructure Investment
Rehabilitation
Land use team planning team team
team
4
1.2.6 HR
The Educational statues of the organization staff is shown by the following table:
5
Chapter two: Description of Internship Site
2.1 Geographical Location
Dejen woreda is located in Amhara Region North-west Addis Abeba, East
Gojjam Zone, Dejen town at a distance of 229 km from Addis Ababa and
and 335 km distance from the regional capital city bahir dar and 70 km
from debre markos. Its astronomical location is 100 09´ 57" North latitude
and 380 09´ 03" East longitude.
2.2 Climate
The climatic zone of the study area ranges from weina dega to kola which
characterizes most of the Ethiopian low lands. This climates zone divided in to
three. These are weina dega 75%, dega 2%, and kola 23% from the total climate.
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The rainfall distribution is bimodal having two rainy seasons per year which
means maximum rainfall from first June to the end of August and minimum
rainfall from the beginning of March to the end of May. The annual rainfall
amount ranges from 800-1200 mm and the temperature ranges between 15 0c_30
0
C.
2.3 Population
The 2010 national census reported a total population for this town of 129,719, of
whom 62,430 were men and 67,289 were women. The majority of the inhabitants
said they were Orthodox Christianity with 80.50% of the population reporting
they observed this belief, while 16.25% of the population practiced Ethiopian
Muslim, 3.25% were Protestant.
Town Population Total
Dejen Men Women 129,719
62,430 67,289
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are teff and maize. The basic cash crops grown are coffee and chat. In addition to
the district is covered by different indigenous and natural forest. Wanza is one of
the natural forest species which have essential for timber production.
3.2 Methodology
Procedures to conduct the internship activities and to collect relevant
information are:
First, I tried to make a good communication with different officials.
I attended in the office to understand different practices that could be done
in the office
I determine the responsibilities of all officials in the staff
I collected different documents that could help us to collect good data for
the report
Reading land proclamations, manuals, laws, rule and regulation
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Exchange ideas and experience from other groups to develop our activity
Finally, we made a conversation or interview with official and we
organized all the information’s we gathered.
3.3 Source of data
Generally, we have used primary and secondary data source to prepare these
internship report.
Primary data source
Communications with members of organization during field survey, Field
Observation, Observational work flow in office.
Secondary data source
The Secondary data sources are included documents from the organization,
internet, regional manuals, proclamations, land law, also we have used Aerial
photography, Existing base maps.
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1. Title Registration
It is a type of LR in which the legal consequence of the transaction is
registered. In this registration system, the right itself together with the name of
rightful claimant and the object of that right with its restrictions and charges
are registered.
2. Deed registration
Deed means legal document that contain the legal relationship between the
owner and its property (parcel of land), and it is legal document that register
which keeps the copy of transfer document at the register, while one copy is
relation by the owner.
10
• BoEPLAU staff in the woredas compile the registration and issue Books of
Holdings.
• Certificates in the Book of Holding are authorized jointly by the district
BoEPLAU head and the local LAC chair-person.
• The temporary certificates are rapidly issued, thus providing a large number of
land users with tenure rights.
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3. Temporary certificate
Based on the field sheet, the woreda EPLAUO (Environmental Protection,
Land Administration and Use Office) issues temporary a certificate to the
farmer. This gives farmers proof of their tenure rights at an early stage.
4. Public hearing
After the temporary certificate has been issued to the land users in a
kebele, the results are publicly displayed for one month. The LAC also
invites all concerned farmers to a public hearing during which all the
applications are read out aloud for discussions and, hopefully, agreement.
Any justified corrections are added to the field sheets and approved by the
LAC chairperson and the woreda EPLAUO head.
5. Registration
Information from the field sheets is registered in the Land Registry Book,
which is kept at the woreda office. Cases of conflicts will be documented,
but the registration process will proceed while the conflicts are resolved.
6. Book of Holding and Primary Certificate
Based on the information entered into the Land Registry Book, the woreda
administration office issues a Book of Holding for each registered
household. This booklet contains the name and picture of the owners, list
of family members and address, as well as basic rights and obligations
according to the law. It also contains the official certificate of a
household’s right to use their land, the Primary Certificate.
7. Secondary Certificate and Mapping
A detailed description of the parcels is still needed for the secondary
certificate, so a survey is carried out, which gives the geographical
coordinates of the parcel. Boundary corners are marked by permanent
corner stones. This survey is carried out using modern surveying
techniques and equipment. Based on this information, maps of the area are
created and distributed to the landholders.
In addition to the manual system described above, ISLA (Information System for
Land Administration), a computerized land administration system designed to
operate in the woreda offices, started to be developed by BoEPLAU in 2003.
ISLA supports the registration of property and possessions, transfers of
possession, transfers and divisions of parcels, leases and easements, and facilitates
statistical reporting.
The National Rural Land Administration Information System (NRLAIS) is also a
comprehensive rural cadaster software system, which is based on open-source
licensed. It is the main information and management system in Ethiopia’s rural
land administration sector and it is used at different administrative levels (federal,
regional, zonal, and woreda). The software handles systematic land registration
[mass registration, such as second-level land certification (SLLC)] and subsequent
transactions (such as inheritance, divorce, gifting, expropriation, parcel rent/lease)
and stores the official land holding data. Compared to traditional paper-based
systems, NRLAIS improves transparency and efficiency significantly as well as
the quality of transaction processes as it guides authorities through the steps. It
12
also enables regional and national monitoring and analyses as well as other sectors
to use the land data. Thus, some of the NRLAIS modules and features have been
developed by Ethiopian software experts.
The system was designed in a way that it can work without regular internet access
and new zones, woreda, and kebele can be brought on line gradually. NRLAIS has
functions to migrate data from the existing systems (like; ISLA, and others).
13
Chapter six: Experiences gained and lessons learned
Advance our practical skill
Enhance theoretical knowledge
Provide opportunities to develop interpersonal communication skill
Scale up leadership skill
Understanding the work ethics skill
Enabled us to build up team spirit
Respecting and accepting diversity
From some worker we gained experience loyalty and punctuality on the work
I get the knowledge of report writing
I get good practice how we can ask official employer to get the necessary
support during my work time
I have developed the habit of tolerance and sociability with our colleague.
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7.2 Recommendation
I have recommended to the institution area they should be employed skilled man
powers like land administrations and surveying professionals to modernize their
land administrations, registrations and gives services to the community easily and
accurately within accountability and transparently. I have also recommended that,
the organizations they should be solve the shortage of materials like transportation
and land registration materials like total station, DGPS, stereoscope, computers
and materials for giving better service to the community and also, they do land
registration and certifications easily, accurately. Support all executives to use their
budgets and vehicles efficiently and leverage additional support and capacity
options. Involve people in solving their attitudes, skills and practices and
supporting a strong evaluation and feedback system.
REFERENCE
o Written documents stored in the office and worker of organization.
o The booklet that was produced in 2010 by the Sida-Amhara Rural
Development Program (SARDP) and the Bureau of Environment
Protection, Land Administration and Use (BoEPLAU).
o Daniel Mebrie, 2020, report of GIS in utility management.
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Glossary
Book of Holding: Also known as Book of Possession or “Green Book”, it
contains the official certificate of a household’s right to use land. The Book also
contains personal data, such as
name, sex, age, photograph, and address of the land user(s) as well as a list of
family members. It bears the signature of the land administrator in the woreda and
the chairman of Land Administration Committee in the kebele.
16
Bureau of Environmental Protection, Land Administration and Use
(BoEPLAU, previously Authority): Established by law in 2000, responsible for
land administration in Amhara Region. The Bureau’s main focus is planning and
implementation of the land certification and registration program
Primary certificate: A land use certificate for the Amhara Region, included in
the Book of Holding and issued after the registration
Secondary certificate: Additional parcel information from modern surveying that
is entered into the book of holding
ISLA: Information System for Land Administration, the computerized land
administration system developed by the BoEPLAU in Amhara Region, designed
to operate in woreda offices. ISLA supports the basic processes of property and
possession registration, transfer of possession, transfer and division of parcels,
registration of leases, registration of easements and statistical reporting.
Land Administration Committee (LAC): LAC is a body responsible for all the
practical matters of land administration and use at kebele level and for individual
farmers. The committee is elected by the kebele residents through a non-political,
democratic process on both kebele and sub-kebele level. At least two members in
the committees should be women. The members work on a volunteer basis
SARDP: The Sida-Amhara Rural Development Programme, initiated in 1995. It
is essentially a budget support to the Amhara Region. It supports local
government activities, in particular decentralization of planning, decision-making
and resource allocation rights from the regional to woreda and kebele levels.
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