Altair GPS Handbook Version 1

Altair GPS Handbook
May 30 , 2013
PREPARED BY
Softec International
Confidencial Softec International, 2013 Pág. 2

Altair GPS Handbook Version: 1
The information contained in this document may not be reproduced and / or published by any
means without permission from the owner.
Copyright©Softec International
All rights reserved
Confidential Softec International, 2013 Page. 3

Table of content
Table of Contents
Resources Module ............................................................................................................................ 9
1. Vehicles ................................................................................................................................ 9
1.1 Search and View ............................................................................................................. 9
........................................................................................................................................ 10
1.2 Add New Vehicle .......................................................................................................... 10
1.3 Import multiple vehicles .................................................................................................... 13
........................................................................................................................................ 13
1.4 Modify Vehicle Information ................................................................................................. 14
........................................................................................................................................ 15
1.5 Remove vehicle............................................................................................................. 15
........................................................................................................................................ 15
1.6 Notifications ................................................................................................................ 15
1.7 Assign vehicle to a group .................................................................................................. 16
1.8 Delete Selected Vehicle(s) ................................................................................................. 16
1.9 Monitor Selected Vehicle(s) ................................................................................................ 17
2. Staff .................................................................................................................................. 17
2.1 Search and View ........................................................................................................... 17
2.1.1 Staff List ................................................................................................................. 17
2.1.2 Search for Staff ......................................................................................................... 18
2.1.3 Advanced Search for Staff .............................................................................................. 18
2.2 Add new staff member .................................................................................................... 18
........................................................................................................................................ 21
2.3 Import multiple staff members ............................................................................................. 21
........................................................................................................................................ 21
2.3 Modify Existing Staff Member Information ....................................................................................... 21

2.4 Remove staff member ..................................................................................................... 22

2.5 Remove selected staff member(s) ......................................................................................... 22
2.6 Monitor selected staff member(s) .......................................................................................... 22
3. Allocate and De-allocate Resources ................................................................................................ 23
3.1 Allocate branches/landmarks to vehicles/staff ...................................................................................... 23
3.2 De-allocate branches/landmarks to vehicles/staff .................................................................................. 24
3.3 Allocate Shifts to vehicles/staff ...................................................................................................... 25
3.4 De-allocate shifts to vehicles/ staff.................................................................................................. 26
3.5 Allocate staff to vehicles/staff ....................................................................................................... 27
3.6 De-allocate staff to vehicles/staff ................................................................................................... 28
4. Structure and Distribution ........................................................................................................... 28
GPS
5 Live Tracking ........................................................................................................................ 29
5.1 Vehicles Tracking .......................................................................................................... 29
5.1.1 Start Tracking Button ....................................................................................................... 29
5.1.2 Drag the required vehicle and drop it on the map ......................................................................... 30
5.1.3 Double click on the vehicle................................................................................................. 31
5.1.4 Tracking vehicles from the top panel ...................................................................................... 31
5.2 Vehicle’s Info ............................................................................................................... 32
5.3 Vehicle’s History ............................................................................................................ 33
5.3.1 Vehicle’s Popup ............................................................................................................ 33
5.3.2 History Panel ............................................................................................................... 36
5.4 Vehicle’s Speed Chart ...................................................................................................... 37
5.5 Vehicle’s Driver Information ................................................................................................ 38
5.6 Nearest Transporter ........................................................................................................ 39
5.7 Geo-fences Panel .......................................................................................................... 41
5.8 Landmarks Panel ........................................................................................................... 42
5.9 Zooming .................................................................................................................... 42
5.10 Add New Geo-fence........................................................................................................ 43
5.10.1 Add New Geo-fence on the Map ....................................................................................... 43

5.10.2 Add New Geo-fence from Vehicle’s History ............................................................................ 44

5.11 Create New Landmark ..................................................................................................... 46
5.11.1 Create New Landmark on the Map ..................................................................................... 46
5.11.2 Create New Landmark from Vehicle’s History .......................................................................... 47
5.12 Map Settings ............................................................................................................... 50
5.13 Go to Address .............................................................................................................. 50
5.14 Different Maps Views ....................................................................................................... 51
5.15 Map Full Screen Mode ..................................................................................................... 52
6 Geo-fences .......................................................................................................................... 53
6.1 Search and View ........................................................................................................... 53
6.1.1 Geo-fences List ............................................................................................................. 53
6.1.2 Search for Geo-fences ..................................................................................................... 53
6.1.3 Advanced search for Geo-fences .......................................................................................... 53
........................................................................................................................................ 54
6.2 Add New Geo-fence........................................................................................................ 54
6.3 Modify Geo-fence Information.............................................................................................. 55
6.4 Remove Geo-fence ......................................................................................................... 55
7 Speed Chart ......................................................................................................................... 56
8 Temperature Report ................................................................................................................. 57
9 Fuel Chart ........................................................................................................................... 57
10 Group Management ................................................................................................................. 58
10.1 Groups ............................................................................................................................... 58
10.2 Vehicles List ......................................................................................................................... 59
10.3 Geo-fences List ...................................................................................................................... 60
Control Panel ............................................................................................................................... 60
11 Branch Management ................................................................................................................ 61
11.1 Branches List ............................................................................................................... 61
11.2 Add New Branch ........................................................................................................... 61
11.3 Modify Existed Branch Information......................................................................................... 62
11.4 Remove Branch ............................................................................................................ 63

11.5 Add New Sub Branch ...................................................................................................... 63

11.6 Add New Landmark ........................................................................................................ 64
11.7 Send Message to Branch’s Contact Person ............................................................................... 65
11.8 Allocate/ De-allocate Branch ............................................................................................... 65
11.9 Modify Existing Landmark .................................................................................................. 66
11.10 Remove Landmark ......................................................................................................... 66
11.11 Allocate/De-allocate Landmark ............................................................................................ 67
12 Landmark Types ..................................................................................................................... 67
12. 1 Landmark Types List ..................................................................................................... 67
12.2 Add New Landmark ........................................................................................................ 67
12.3 Modify Existing Landmark Type ............................................................................................ 68
12.4 Remove Landmark Type ................................................................................................... 69
13 Shifts ................................................................................................................................. 69
13.1 Shifts List ................................................................................................................... 69
13.2 Add New Shift .............................................................................................................. 70
13.3 Modify Existing Shift Information ........................................................................................... 70
13.4 Remove Shift ............................................................................................................... 71
14 Vehicle Types ....................................................................................................................... 71
16.1 Vehicle Types List .......................................................................................................... 71
16.2 Add New Vehicle Type ..................................................................................................... 72
16.3 Modify Existing Vehicle Type Information .................................................................................. 73
16.4 Remove Vehicle Type ...................................................................................................... 73
15 Notifications .......................................................................................................................... 74
15.1 Notifications List ............................................................................................................ 74
15.2 Add New Notification ....................................................................................................... 74
15.3 Modify Existing Notification Information .................................................................................... 75
15.4 Remove Notification ........................................................................................................ 75
15.5 Notifications List Table ..................................................................................................... 76
16 Transporter Manufacturer Management ............................................................................................ 78
17 Vehicle Brand ........................................................................................................................ 78

Resources Module
1. Vehicles
1.1 Search and View
1.1.1 Vehicles List
Step 1 Click on "Vehicles" from

“Resources” drop down
menu on the tool bar to
open “Vehicles list” page.
This page contains a list of

all vehicles on the system
with some functionalities
will be discussed in details
in the next sections of this
handbook.
1.1.2 Search for Vehicles

Step 1 Select vehicle from the “Vehicles”
drop down list.
Step 2 Click on the "Search" button. The

vehicle’s details page will be
displayed.

1.1.3 Advanced search for vehicles
Step 1 Select vehicle from vehicles drop down

list and Choose "Advanced Search".
Step 2 For the Advanced Search, you can

search for a vehicle by the following:
 Vehicle Type.
 Vehicle Manufacturer. This drop down lis data is managed from “Control Panel / Vehicle Types” section.
 Vehicle Group.
 Vehicle Production year.
 Branch that the vehicle is
allocated to.
This drop down list data is managed from “Control Panel / Branch Management” section.
 Sub branch. for this entry the
vehicle branch should be
selected first.
 Landmark.
 Vehicle license expiry date.
 Vehicle license end date.
Step 3 Click on "Search" button
1.2 Add New Vehicle

Step 1 Click on the "+" on the top right of the
page to open "Add New Vehicle"
page.
Step 2 Enter and select some basic data

about the vehicle, These data

includes the following:
 Vehicle code and plate
number.
 Vehicle type. This drop down list data is managed from “Control Panel / Vehicle Types” section.
 Vehicle manufacturer.
 Vehicle production year.
 Vehicle brand.
The vehicles group is a functionality in the system allows the user to group the
 Vehicle group, if there is
vehicles.This functionality will be discussed later in details in this handbook.
any.
 Vehicle Speed limit.
 Vehicle branch which will This drop down list data is managed from “Control Panel / Branch Management” section.
be allocated on.
 Vehicle fuel/Km.
 Vehcile sub branch, for
this entry the vehicle
branch should be selected
Step 3 first.
 Vehicle current mileage.
 Vehicle hour rate. This is the rate for costing the user as in some cases the subscriber costs the user per
hour
Choose the “More Info “from the tab

From the lower menu, to enter some
additional information about the
vehicle, these information will include
the following
 Vehicle license number.
 Vehicle license expiry
date.
 Vehicle chassis number.
 Vehicle engine number.
 Vehicle supplier.
 Vehicle entrance date.
 Insurance person name.

 Vehicle insurance number.

 Vehicle insurance start
date.
 Vehicle insurance end
date.
 License image.
 Vehicle picture.
 Vehicle color.
Step 4 Choose the “Vehicle attributes” tab

From the lower menu. Each vehicle
attribute has a name and a type. Each vehicle can have some attributes, these attributes are defined from different section in
the application.This section will be explained in details later.
Step 5 Enter the vehicle attribute value.
Attribute name Attribute Type
Step 6 Choose the “Skeleton” tab from the

lower menu. This part describes the
vehicle skeleton, it contains the
following details about the vehicle’s
skeleton:
 Number of Axles.
 Number of tires.
 Pressure of each tire.
 Drive Type.
 Tire Size
Skeleton data shall be entered from
Vehicle Type section. This section
will be discussed in details later.

Step 7 Choose “Vehicle Type Crew Rule”

tab
From the lower menu.
Step 8 Select the position and enter the

number
Of persons that will be assigned to
each position.
Choose “Preventive Maintenance”

Step 9 tab
From the lower menu.
This displays all the preventive
maintenance that are assigned to
the vehicle’s type(If there is any)
Step If the user wants to cancel the
10 creation
Click on the “Cancel” button
Step After entering the data clicks
11
On the “Create” button.
1.3 Import multiple

vehicles
Step 1 Click on the "+" on
the top right of the
page to open
"Add Vehicles"
page.

Step 2 Select the

vehicles file that
will be imported
Step 3 Click on the

“Save” button.
1.4 Modify Vehicle Information
Step 1 From “Vehicles list” page

Select the vehicle and click on
the “Edit” icon
Beside each vehicle to open the
“Edit Vehicle” page.
Step 2 Modify the required fields.

For more details about the
existed fields, check step 2 to
step 11 in section 1.2
Step 3 Click on the “Update Vehicle”

button.

1.5 Remove vehicle
Step 1 Choose the vehicle from

“Vehicles List” page and
click on the “Delete” icon.
Step 2 A Confirmation message

will be displayed, for
continue deleting
Click on “Yes” button,
otherwise click on “No”
button.
1.6 Notifications
The user can set the vehicles notifications based on the business needs from Control panel, Notifications section. The notifications related to
the vehicles include the following :
 Door Sensor.
 Daily Mail.
 Speed Violation.
 Geo-fence Violation.
 Low Fuel Alert.
 Fuel Theft.
 Exceeding Allowed RPM.
 Exceeding Allowed Vehicle Weight.
 Harsh Deceleration.
 Tracker not connected to the power.
 Driver is not wearing the seat belt.
The user can choose the notification method whether it will be sent by SMS or Mail. The “Notifications” Section will be explained in details
in Control Panel section 18.

1.7 Assign vehicle to a group
Step 1 Select a vehicle from

“Vehicles List” page and
click on the "Assign To
Group" button.
Step 2 Select group name from

“groups” Drop down list.
Step 3 Click on the “Ok” Button
1.8 Delete Selected Vehicle(s)
Step 1 Select the required

vehicle(s) and click
On “Delete Selected”
button.
Step 2 A Confirmation message
will be displayed, for
continue deleting
otherwise click on “No”
button

1.9 Monitor Selected Vehicle(s)

vehicle(s) and click
On “Monitor Selected”
button.
The selected vehicle(s)
will be displayed on the
top of the list to be
monitored. This feature
is used when the user
needs to monitor
specific vehicle(s).
2. Staff
2.1 Search and View
2.1.1 Staff List
Step 1 Choose the “Staff” from
“Resources” drop down
open “Staff List” page.
This page contains a list of

all staff on the system with
some functionalities will be
discussed in details in the
next sections of this
handbook.

2.1.2 Search for Staff
Step 1 Enter staff member

name or code.
Step 2 Click on the "Search"
button. The staff
member’s details
page will be
displayed.
2.1.3 Advanced Search for Staff
Step 1 Enter staff member name/ code

choose "Advanced Search".
Step 2 For the Advanced Search, you can

search for a staff member by the
following:
 Staff Member Role.
 Branch that the staff
member is allocated to.
 Sub branch.
 Landmark.
Step 3 Click on "Search" button.
2.2 Add new staff member

Step 1 In Staff List page, Click on the "+"
on the top right of the page to open

The "Add New Staff Member" page
Step 2 Enter and select some basic data

about the staff member, These data
 Staff member first name,
middle name and last
name.
 Staff member ID.
 Staff member code.
 Staff role category.
 Staff role.
This drop down list data is managed from “Control Panel/Staff
 Staff member mobile Roles”section.
number.
 Receipent email.
 Branch that the staff
member will be allocated This drop down list data is managed from “Control Panel / Branch
to. Management” section.
 Sub branch, for this entry
the vehicle branch This drop down list data is managed from “Control Panel / Branch
should be selected first. Management” section.
 Landmark.
 Staff member picture.
Step 3 Click on the “Create New User”

link in the “Add new staff
member” page. This step is
optional; it is used only when the
admin needs to create an
account for this staff member.
Step 4 Enter the user name and
password. This step is optional;
it is used only when the admin
needs to create an account for
this staff member.
Step 5 Choose the “Info “from the tab From

the lower menu, to enter some
information about the staff member,
these information will include the
following:
 Hire rate.
 Labor rate per hour.
 License number.
 Issue date.
 Expiry date.
 Insurance number.
 Insurance Company.
 Issue date.
Step 6 Choose the “Personal “from the tab

Personal information about the staff
member, these information will
include the following:
 Staff member birthday.
 Staff member gender.
 Staff mmeber marital
status.
 Staff member address.
 Staff member emergency
contacts.
Step 7 Choose the “Attributes “from the tab

attributes about the selected staff
role.

Step 8 If the user wants to cancel the

creation, click on the “Cancel”
button
Step 9 After entering the data clicks
On the “Create” button.
2.3 Import multiple staff members

Step 1 Click on the "+" on the top right of the page
to open "Add Staff" popup.
Step 2 Select the staff file that will be imported.
Step 3 Click on the “Save” button.
2.3 Modify Existing Staff Member Information

Step 1 From “Staff members list” page
Select the staff member and click
on the “Edit” icon, beside each
vehicle to open the “Edit staff”
page.

For more details about the existed
fields, check step 2 to step 5 in
section 2.2
Step 3 Click on the “Edit Staff” button.

2.4 Remove staff member

Step 1 Choose the vehicle from “Staff
members List” page and click on
the “Remove” icon.
Step 2 A Confirmation message will be

displayed, for continue deleting
Click on “Yes” button, otherwise
click on “No” button.
2.5 Remove selected staff member(s)

staff member(s) and
click on the “Delete
Selected” button.
Step 2 A confirmation
message will be
displayed, for
continue deleting
otherwise click on
“No” button
2.6 Monitor selected staff member(s)


staff member(s) and
click on the “Monitor
Selected” button.
The selected staff
member(s) will be
displayed on the top
of the list to be
monitored. This
feature is used when
the user needs to
monitor specific
member(s).
3. Allocate and De-allocate Resources
3.1 Allocate branches/landmarks to vehicles/staff

Step 1 Choose “Allocate and De-
allocate Resources” tab from
“Resources” drop down menu to open
“Allocate and De-allocate
Resources” page.
Step 2 Choose “Branches/Landmarks”

tab from the menu.

Step 3 Select the following:

 Vehicle /staff that will be
allocated from the left
side.
 Branch from “Branches
list” on the right side to
allocate the selected
vehicle/staff.
 Select landmark from
“Landmarks list” on the
right side. This drop down
list will be filled after
selecting the branch (if
required)
Step 4 Click on the arrow to allocate
the selected vehicle/staff to the
selected branch.
3.2 De-allocate branches/landmarks to vehicles/staff

Step 1 Choose “Allocate and De-allocate
Resources” tab from “Resources”
drop down menu to open “Allocate
and De-allocate Resources” page.
Step 2 Choose “Branches/Landmarks” tab

from the menu.


 Select vehicle /staff that
will be allocated from
the right side.
 Select branch from
“Branches list” on the
left side to allocate the
selected vehicle/staff.
left side (if required)
Step 4 Click on the arrow to allocate the
selected vehicle/staff to the
selected branch.
3.3 Allocate Shifts to vehicles/staff

allocate Resources” tab
from “Resources” drop
down menu to open
Resources” page.
Step 2 Choose “Shifts” tab from

the menu.


 Select vehicle
/staff that will
be allocated
from the left
side.
 Select shift from
“Shifts list” on
the right side to
allocate the
selected
vehicle/staff.
Vehicles under each
shift will be displayed
if the vehicle has a
shift rule. Learn more
in Control Panel
section.
Step 4 Click on the arrow to

allocate the selected
vehicle/staff to the
selected shift.
3.4 De-allocate shifts to vehicles/ staff

Step 1 Choose “Allocate and De-allocate
Resources” tab from “Resources”
drop down menu to open “Allocate
and De-allocate Resources” page.
Step 2 Choose “Shifts” tab from the menu.


 Select vehicle /staff that
will be allocated from
the right side.
 Select branch from
“Branches list” on the
left side to allocate the
selected vehicle/staff.
left side (if required)
Step 4 Click on the arrow to allocate the
selected vehicle/staff to the
selected branch.
3.5 Allocate staff to vehicles/staff

from the menu to open
Resources” page.
Step 2 Choose “Staff” tab from

the menu.
Step 3 Repeat steps from 3 and
step 4 in section 3.1 or
section 3.3

3.6 De-allocate staff to vehicles/staff

from “Resources” drop
down menu to open
Resources” page.
Step 2 Choose “Staff” tab from

the menu.
4. Structure and Distribution

Step 1 Choose “Structure
and Distribution” tab
to open “Structure
and Distribution”
page.
This page contains
the structure of the
subscriber’s branches
and the percentage of
working hours,
Vehicles and staff for
each branch, sub
branch and land
mark.
At the top right of the
page, it displays the
percentage colors.

GPS
Step 1 Select “GPS” tab to open
“Live Tracking” page.
This page displayed the map

screen opened in the full
screen mode by default. It
has many features that shall
be discussed in details later
in this handbook.
5 Live Tracking
5.1 Vehicles Tracking
The user can use this feature by different ways:
5.1.1 Start Tracking Button

Step 1 Click on "Live Tracking" from
“GPS” drop down menu on the
tool bar to open “Live Tracking”
page.

Step 2 Click on “Vehicles Panel” on

the left to open the vehicles
list.
Step 3 Select the required vehicle(s)

to be tracked.
Step 4 Click on “Start Tracking”

button, the selected vehicle(s)
shall be displayed on the
map.
5.1.2 Drag the required vehicle and drop it on the map

page.
the left to open the vehicles list.

Step 3 Drag the required vehicle(s) to

be tracked.
Step 4 Drop the vehicle on the map,

the dropped vehicle shall be
displayed on the map.
5.1.3 Double click on the vehicle

page.
the left to open the vehicles list.
Step 3 Double click on the required

vehicle, it shall be selected and
displayed on the map.
5.1.4 Tracking vehicles from the top panel

page.
Step 2 Select the required vehicle

from the vehicles drop down
list in the top panel.
Step 3 Click on “Start Tracking”

button.
5.2 Vehicle’s Info

Step 1 Click on "Live Tracking" from “GPS”
drop down menu on the tool bar to
open “Live Tracking” page.
Step 2 Click on “Vehicles Panel” on the

left to open the vehicles list.

Step 3 Select the required vehicle and

track it on the map.
Step 4 Click on the vehicle to display the

information popup. This popup
includes the following data:
 Last Signal Received
from the vehicle.
 Vehicle’s Code/ Plate
Number.
 Temperature sensor if
exists.
 Driver assigned to this
vehicle if exists.
 Vehicle’s Speed.
 Vehicle’s Longitude,
latitude and address.
 Vehicle’s current
mileage.
5.3 Vehicle’s History

The user can use this feature by 2 different ways:
5.3.1 Vehicle’s Popup

page.


the left to open the vehicles
list.
Step 3 Select the required vehicle

and track it on the map.
Step 4 Click on the vehicle to

display the information
popup and choose the
second tab “History tab”.
Step 5 Choose the required date and

the time on which the vehicle’s
history shall be displayed.

Step 6 Click on “Search” button to

display the vehicle’s history
page if the vehicle has
movement’s history on the
selected date/time.
Step 7 Click on “Play” button to

display the vehicle’s trip on the
map.
Check the summary box on the

left of the page to check the
vehicle’s route summary, it
includes the following data :
 Total Distance
Travelled.
 Number of Stops.
 Total Driving Time.
 Total Idle Time.
 Total Disconnected
Time.
 Total fuel
Consumption.

Step 8 Check the vehicle’s route on

the map, the user can track the
following:
 Route Drawn in
End Point
Green.
 Places where the
vehicle violates the Start Point Speed Violation
speed limit in Red
 Trip start point. Stop Point
 Trip End Point.

 Trip Stops
locations.
Step 9 After checking the vehicle’s
history the user can close the
history by clicking on “Close
History” button.
5.3.2 History Panel

page.

Step 2 Search for the required vehicle

code/plate number from the
search box.
Step 3 Repeat the steps from 6-9 in

section 12.3.1
5.4 Vehicle’s Speed Chart

Step 1 Click on "Live Tracking"
from “GPS” drop down
open “Live Tracking”
page.
Step 2 Search for the required

vehicle code/plate
number from the search
box.

vehicle and track it on
the map.

Step 4 Click on the vehicle, the

info pop shall be
displayed. Click on the 3rd
tab. The speed chart shall
be displayed to the user.
5.5 Vehicle’s Driver Information

page.
Step 2 Search for the required

vehicle code/plate
number from the search
box.

the map.

Step 4 Click on the vehicle, the

info pop shall be
displayed. Click on the 4th
tab. The driver’s info shall
be displayed such as :
 Driver Name.
 Driver ID.
 Driver Code.
 Driver Mobile
Number.
5.6 Nearest Transporter

page.
Step 2 Open “Nearest Transporter”

Panel.
Step 3 The user can find the nearest

transporter by:
1. Address.
2. Geo-fence.
3. Transporters.

Step 4 If the user will find the nearest

transporter by address, the user
shall enter the following:
 Required Address.
 Range of kilometers
needed to find the
vehicle
Then the user shall click on
“Find” button.

transporter by geo-fence, the
user shall enter the following:
 Select the geo-fence.
needed to find the
vehicle
“Find” button.

transporter by address, the user
shall enter the following:
 Select the required
transporter.
needed to find the
vehicle
“Find” button.

5.7 Geo-fences Panel

page.
Step 2 Open “Geo-fences”

Panel.
Step 3 Select or double click on

the required geo-fence(s)
to display it on the map.
Step 4 Click on “Related To

Tracked Vehicles”

5.8 Landmarks Panel

page.
Step 2 Open “Landmarks” Panel.
Step 3 Select or double click on

the required landmark(s)
to display it on the map.
5.9 Zooming

page.
Step 2 1- The user can

zoom in or out
using the right
zooming
2- Double clicking
on any vehicle
on the map.
3- Scrolling on

the map.
5.10 Add New Geo-fence

5.10.1 Add New Geo-fence on the Map

page.
Step 2 Click on “Add New

Geo-fence Icon” on the
top right of the page.
Step 3 The following message

”Pin at any point in the
map to redirect to the
geo-fence page” shall
be displayed on the
map

Step 4 Pin at any point on the

map, a popup shall be
displayed saying “Are
You sure you want to
leave this page for the
geo-fence page?”
Step 5 Click on “Ok” to display

the “Create New Geo-
fence page” of the
same place on the
map. This page shall be
explained in details in
the next section.
5.10.2 Add New Geo-fence from Vehicle’s History

page.
Step 2 Click on “Vehicles

Panel” on the left to
open the vehicles list.

the map.


second tab “History
tab”.
Step 5 Choose the required date

and the time on which
the vehicle’s history shall
be displayed.
Step 6 Click on “Search” button

to display the vehicle’s
history page if the vehicle
has movement’s history
on the selected
date/time.
Step 7 The vehicle’s history trip

shall be displayed.

Step 8 Click on any stop point,

an address popup shall
be displayed.
Step 9 Click on “Create Geo-

fence” link which shall
redirect the user to the
“Create New Geo-fence
“page of the same place
on the map. This page
shall be explained in
details in the next
section.
5.11 Create New Landmark

5.11.1 Create New Landmark on the Map

page.

Step 2 Click on “Add New Landmark”

on the top right of the page.
Step 3 The following message “Pin at

any point in the map to locate
landmark address. Click on the
landmark icon again to cancel
” shall be displayed on the map
Step 4 Pin at any point on the map, a

popup shall be displayed of the
landmark details such as:
 Landmark Name.
 Landmark Type.
 Address.
Step 5 After entering the landmark’s

data, click on “Save”.
5.11.2 Create New Landmark from Vehicle’s History

page.

Step 2 Click on “Vehicles

Panel” on the left to
open the vehicles list.

the map.

second tab “History
tab”.
Step 5 Choose the required date

and the time on which
the vehicle’s history shall
be displayed.

Step 6 Click on “Search” button

to display the vehicle’s
history page if the vehicle
has movement’s history
on the selected
date/time.
Step 7 The vehicle’s history trip

shall be displayed.
Step 8 Click on any stop point,

an address popup shall
be displayed.
Step 9 Click on “Create

Landmark” link which
shall redirect the user to
the “Create New
Landmark “page of the
same Address on the
map. Repeat steps in
section 9.2.

5.12 Map Settings

page.
Step 2 Click on the Map settings

icon on the top right of the
page to open the admin
settings popup.

settings then click on
“Save” button.
5.13 Go to Address
page.
Step 2 Enter the required

address in the address
text box then click on the
“Search” icon.

Step 3 The required address

shall be displayed on the
map.
5.14 Different Maps Views

page.
Step 2 Choose one of the 3

views on the right of the
map page to be
displayed. The map is
displayed by default in
the map view.
Step 3 If the user chooses

satellite, the map shall be
displayed in the satellite
view.

Step 4 If the user chooses

Hybrid, the map shall be
displayed in the hybrid
view.
5.15 Map Full Screen Mode

Step 1 The Live Tracking page
is opened to the user by
default in the full screen
mode. The user can
change the mode to
normal mode by
clicking on this icon.
Step 2 The menu tool bar shall

be displayed normally.

6 Geo-fences
6.1 Search and View
6.1.1 Geo-fences List
Step 1 Click on "Geo-fences" from “GPS” drop
down menu on the tool bar to open
“Geo-fences list” page.
This page contains a list of all geo-fences

on the system with some functionalities
will be discussed in details in the next
sections of this handbook
6.1.2 Search for Geo-fences

Step 1 Enter geo-fence name in the
search box.
Step 2 Click on the "Search" button.
6.1.3 Advanced search for Geo-fences

Step 1 Enter geo-fence name and
Choose "Advanced Search".
Step 2 For the Advanced Search, you

can search for a geo-fence by
the following:
 Transporter.
 Alert Time.

 Shape
Step 3 Click on the "Search" button.
6.2 Add New Geo-fence

Step 1 Click on the "+" on the top right of the page to open "Add New Geo-
fence" page
Step 2 Enter and select some basic data about the geo-fence, These data
 Search for the required address of the geo-fence on the
map.
 Geo-fence Name.
 Geo-fence shape, it could be:
 Circle and in this case the user shall enter the
radius in KM or Mile.
 Polygon.
 Square.
 The vehicle’s plate number on which the geo-fence shall
be assigned.
 Set the geo-fence active times it could be :
 Permanent which is selected by default.
 Timed, this has 3 options:
 Daily, this can include daily except
some days.
 Weekly. Every week at some day.
 Monthly, on specific day of the
month.
 Geo-fence Hours.
 Geo-fence Alerts
 Transporter enters the geo-fence.
 Transporter leaves the geo-fence.

Step 3 If the user wants to cancel the creation. Click on the “Cancel”
button
Step 4 After setting the active times, click
On the “Save” button.
Step 5 After entering the geo-fence data, click on “Save” button.
6.3 Modify Geo-fence Information
Step 1 From “geo-fences list” page

Select the geo-fence and
click on the “Edit” icon

For more details about the
existed fields, check step 2
to in section 13.2
6.4 Remove Geo-fence
Step 1 Choose the geo-

fence from “geo-
fences List” page
and click on the
“Delete” icon.

Step 2 A Confirmation
message will be
displayed, for
continue
deleting
Click on “Yes”
button, otherwise
click on “No”
button.
7 Speed Chart
Step 1 Click on "Speed Chart"
open
“Speed Chart” page.
Step 2 Select the vehicle and

the time then click on
Search button to display
the speed chart for the
vehicle in the selected
time

8 Temperature Report
Step 1 Click on "Temperature
Report" from “GPS”
drop down menu on the
tool bar to open
“Temperature Report”
page.
the Temperature Report
for the selected vehicle
in the selected time
9 Fuel Chart
Step 1 Click on " Fuel Chart "
open
“Fuel Chart” page.

the Fuel Chart for the
selected vehicle in the
selected time

10 Group Management
Ste Click on " Group Management " from “GPS”
p1 drop down menu on the tool bar to open
“Group Management” page.
The group management page shall be

displayed.
This page is divided into 3 main parts:
 Groups.
 Vehicles.
 Geo-fences.
10.1 Groups
Step 1 Click on " Group Management " from
“GPS” drop down menu on the tool
bar to open
Step 2 The user can display the groups list,

edit each group and delete any group
if required.
Beside each group there is a number
indicating the vehicles number
assigned to this group.
To create a new group the user shall
click on “+”

Step 3 The user shall enter the group name in

the name’s text box, and then click on
“Save” link.
10.2 Vehicles List

bar to open
Step 2 The user can display the vehicles list,

edit each group and delete any group
if required.
Beside each vehicle there 2 numbers
indicating the groups and geo-fences
number assigned to this vehicle.
To add new vehicle the user shall click
on “+” to open the “Add New Vehicle”
Page, repeat steps in section 1.2
Step 3 To assign a vehicle to a group and/or

geo-fence, the user shall select
vehicle(s) and select a geo-fence
and/or group and click on “Add to
Group/Go-fence” button

10.3 Geo-fences List

bar to open
Step 2 The user can display the geo-fences

list, edit each geo-fence and delete
any geo-fence if required.
Beside each geo-fence there is a
number indicating the vehicles number
assigned to this geo-fence.
To create a new geo-fence the user
shall click on “+”. Repeat steps in
section 13
Control Panel
Step 1 Select “Control Panel” tab
to open “Control Panel”
page.
This page is a list of

administration features which
shall be discussed in details
in the next sections of this
handbook.

11 Branch Management
11.1 Branches List
Step 1 Choose “Branch Management” icon from
“Control Panel” page to open “Branches
Management List” page.
This page contains the structure of the
subscriber’s branches and some
Branch Name
information about each branch , these
information includes:
Landmark Name
 Branch’s Landmarks.
 Branch’s sub branches
 Each sub branch’s
landmarks
It contains some more functionality which
shall be explained in the next sections.
11.2 Add New Branch

Step 1 Click on “Add Branch” button in “Branches Management
List” page to open “Add Branch” popup.
Step 2 Enter Branch’s name.
Step 3 From “Location” tab, enter Branch’s Address and click on

“Find” button to find it on the map.

Step 4 Choose “More Details” tab to enter more details about the
branch, these details include:
 Description.
 Telephone numbers.
 Mobile.
 Fax.
 Website.
 Contact person’s Information:
 Name.
 Position.
 Phone.
 Email.
Step 5 If the user wants to cancel the creation
Click on the “Close” button
Step 6 After entering all the data, click on “Save” button.
11.3 Modify Existed Branch Information

Step 1 Click on “Edit” icon beside the
required branch in “Branches
Management List” page to open “Edit
Branch Info” page.
Step 2 Modify the required information. For

more details about branch’s
information, check Step 2 to step 5 in
section 9.1.
Step 3 After modifying branch’s info, click on

“save” button.
11.4 Remove Branch

Step 1 Click on “Delete” icon beside the
required branch in “Branches
Management List” page to open
“Delete” popup.
Step 2 A confirmation message shall be

displayed. In case this branch is
allocated to vehicles , it shall be
mentioned in the message
Step 3 If the user wants to reallocate any

vehicles or staff to another branch and
landmark before the deletion, select
the new branch and landmark.
Step 4 If the user wants to cancel the deletion

Click on the “Close” button. If not click
on “Delete” button.
11.5 Add New Sub Branch

Step 1 Click on “Add Sub Branch” button under
the required branch in “Branches
Management List” page to open “Add
Branch” popup.
Step 2 Repeat steps in section 9.1

11.6 Add New Landmark

Step 1 Click on “Add Landmark button under the required
branch in “Branches Management List” page to open
“Add Landmark” popup.
Step 2 Enter Landmark’s name and select landmark type.

Step 3 From “Location” tab, enter Landmark’s Address and click
on “Find” button to find it on the map.
Step 4 Choose “More Details” tab to enter more details about the
branch, these details include:
 Description.
 Telephone numbers.
 Mobile.
 Fax.
 Website.
 Contact person’s Information:
 Name.
 Position.
 Phone.
 Email.

Click on the “Close” button

Step 6 After entering all the data, click on “Save” button.
11.7 Send Message to Branch’s Contact Person

Step 1 Click on “Send Message” icon beside
the required branch in “Branches
Management List” page to open “Send
Message” popup.
Step 2 Enter the following:

 Recipient number.
 Message subject.
 Message content.

Click on the “Close” button, otherwise
click on “Send Message”
11.8 Allocate/ De-allocate Branch

Step 1 Click on “Allocate/De-allocate button
under the required branch in “Branches
“Allocate/De-allocate” popup.
Step 2 Repeat steps in section 3.1.

11.9 Modify Existing Landmark

Step 1 Click on “Edit” icon beside the required
Landmark in “Branches Management List”
page to open “Edit Landmark Info” page.
Step 2 Modify the required information. For more
details about branch’s information, check
Step 2 to step 5 in section 9.5.
Step 3 After modifying branch’s info, click on
“save” button.
11.10 Remove Landmark

required landmark in “Branches
“Delete” popup.

displayed. In case this landmark is
allocated to vehicles, it shall be
mentioned in the message.
Step 3 If the user wants to reallocate any

vehicles or staff to another branch and
landmark before the deletion, select
the new branch and landmark.
Step 4 If the user wants to cancel the deletion

Click on the “Close” button. If not click
on “Delete” button.

11.11 Allocate/De-allocate Landmark

Step 1 Click on “Allocate/De-allocate button
under the required landmark in “Branches
“Allocate/De-allocate” popup.
Step 2 Repeat steps in section 3.1.
12 Landmark Types
12. 1 Landmark Types List
Step 1 Choose “Landmark Types” icon from
“Control Panel” page to open
“Landmarks List” page.
This page contains a list of all

Landmarks Types on the system
with some functionalities will be
discussed in details in the next
sections of this handbook.
12.2 Add New Landmark

Step 1 Click on the "+" on the top right of the page to
open "Add New Landmark Type" page.

Step 2 Enter and select the landmark type data. These

data includes the following:
 Landmark Type Name.
 Landmark Icon.
 Description.
 Landmark Type attribute:
 Attribute Name.
 Attribute Type.
Step 4 After entering all the data, click on “Save”
button.
12.3 Modify Existing Landmark Type

Step 1 Click on “Edit” icon
beside the required
Landmark Type in
“Landmark Types List”
page to open “Edit
Landmark Type Info”
page.
Step 2 Modify the required
information. For more
details about Landmark
Type’s information, check
section 10.1.
Step 3 Click on “Update” button.

12.4 Remove Landmark Type

Step 1 Click on “Delete” icon
beside the required
Landmark Type in
“Landmark Types List”
page to open “Delete
Landmark Type” Popup.
Step 2 A confirmation message
shall be displayed. In
case there is any
landmark assigned to this
landmark type, it shall be
mentioned in the
message to be able to re
assign it to another
landmark type.
Step 3 If the user wants to
cancel the deletion
Click on the “Cancel”
button. If not click on
“Ok” button.
13 Shifts
13.1 Shifts List
Step 1 Choose “Shifts” icon from “Control Panel”
page to open “Shifts List” page.

This page contains a list of all shifts Types

on the system with some functionality will
be discussed in details in the next sections
of this handbook.
13.2 Add New Shift

Step 1 Click on the "+" to open
The "Add New Shift" page.
Step 2 Enter and select the landmark type data.
These data includes the following:
 Shift Name.
 Description.
 Shift Intervals.
 Shift Rules.

creation
Step 4 After entering all the data, click on
“Create Shift” button.
13.3 Modify Existing Shift Information

required shift in “Shifts List”
page to open “Edit Shift Info”
page.
information. For more details
about Shift’s information,
check section 11.1

Step 3 After modifying branch’s info,
click on “Update Shift” button.
13.4 Remove Shift

Step 1 Click on “Delete” icon beside
the required Landmark Type in
“Landmark Types List” page to
open “Delete Landmark Type
Info” page.
Step 2 A confirmation message shall
be displayed. In case this shift
is allocated to vehicles or staff,
it shall be mentioned in the
message.
deletion
Click on the “Cancel” button. If
not click on “Ok” button.
14Vehicle Types
16.1 Vehicle Types List
Step 1 Choose “Vehicle Types” icon from
“Control Panel” page to open “Vehicle
Types List” page.

This page contains a list of all vehicle

Types on the system with some
functionality will be discussed in details
in the next sections of this handbook.
16.2 Add New Vehicle Type

open" Add New Vehicle Type" page.
Step 2 Enter and select the Vehicle type data. These data
 Basic Data
 Vehicle Type Name.
 Vehicle Type Category.
 Vehicle Type Icon.
 Description.
 Basic Vehicle Type attributes which
are predefined in the system.
Step 3 Click on “Skeleton” tab to define this vehicle’s type
skeleteon data, these data includes:
 Number of tires.
 Pressure of each tire.
 Drive Type.
 Tire Size.
Step 4 Click on “Additional Vehicle Type Attributes” tab to
enter more attributes data.These data includes:
 Attribute Name.
 Attribute Type.
Step 5 Click on “Vehicle Type Crew Rule” tab, select the
required role and enter number of staff members
will be assigned to this role on this vehicle type.


button.
16.3 Modify Existing Vehicle Type Information

required vehicle Type in “Vehicles
Types List” page to open “Edit
Vehicle Type Info” page.
Step 2 Modify the required information. For
more details about Landmark Type’s
information, check Step 2 to step 6
in section 12.1.
Step 3 Click on “Update” button.
16.4 Remove Vehicle Type

required Landmark Type in
“Vehicle Types List”.
displayed.
deletion, click on the “Cancel”
button. If not click on “Ok” button.

15 Notifications
15.1 Notifications List
Step 1 Choose “Notifications” icon from
“Control Panel” page to open
“Notifications List” page.
This page contains a list of all

notifications on the system with
some functionality will be
discussed in details in the next
sections of this handbook.
15.2 Add New Notification

open "Add New Notification" page.
Step 2 Enter and select the notification data. These data
 Notification Name.
 Notification Reason.
 Groups to whom the notification shall
be sent.
 Vehicle Type.
 Branch.
 Sub Branch.
 Landmark.
 Notification Method.
 Recipients
button.

15.3 Modify Existing Notification Information

required notification in
“Notifications List” page to
open “Notification Settings”
page.
information. For more details
about Notification’s information,
check section 15.1.
Step 3 Click on “Save” button.
15.4 Remove Notification

Step 1 Click on “Delete” icon beside
the required notification in
“Notifications List”.
Step 2 A confirmation message shall
be displayed.
deletion, click on the “Cancel”
button. If not click on “Ok”
button.

15.5 Notifications List Table

This section is providing a table with all the notifications in the system with the following information:
 Notification Name.
 Module name of
Notification Name Module Notification for? Description

Daily Mail GPS Vehicles This notification is sent to the user daily to summarize
what are the most important events happened with the
vehicle today
Door Is open while vehicle is moving GPS Vehicles This notification is sent to the user when the door is
opened while the vehicle is moving.
Geo-fence Violation GPS Vehicles This notification is sent to the user when the vehicle
enters or exits from a specific violation.
Speed Violation GPS Vehicles This notification is sent to the user when this user
violates the speed.
Low Fuel Alert GPS Vehicles This notification is sent to the user when the Fuel rate
is low in the vehicle.
Fuel Theft GPS Vehicles This notification is sent to the user
Fueling GPS Vehicles This notification is sent to the user to inform him with
the fuel consumption of his vehicle.
Engine Over heating GPS Vehicles This notification is sent to the user when the engine’s
temperature is high.
Exceeding Allowed RPM GPS Vehicles This notification is sent to the user when the driver
exceeds the RPM rate.
Exceeding Allowed Vehicle weight GPS Vehicles This notification is sent to the user when the vehicle’s
weight exceeds the allowed weight.
Harsh Declaration GPS Vehicles This notification is sent to the user
Tracker Not connected to the power GPS Vehicles This notification is sent to the user when the tracker
device not connected to the power which cause into
disappearing of the vehicle from the map.
Driver is not wearing the seat belt GPS Vehicles This notification is sent to the user when the driver is
not wearing the seat belt.

Change in operation work order status Operations Operations This notification is sent to the user when the work
order status changed.
Creation / Editing of an operation work Operations Operations This notification is sent to the user when any new
order operation work order is created or an existing one is
edited.
Creation / Editing of an operation Operations Operations This notification is sent to the user when any new
project. operation project is created or an existing one is
edited.
Change in operation work order status Operations Operations This notification is sent to the user when the project
status changed.
Change in Problem Status Maintenance Maintenance This notification is sent to the user when changing in
the problem status
Change in a maintenance work order Maintenance Maintenance This notification is sent to the user when changing in
status the maintenance work order status
Changed maintenance work order Maintenance Maintenance
WO Expected end date changed Maintenance Maintenance This notification is sent to the user when the work
order’s expected date changed
WO expected end date passed Maintenance Maintenance user when the work order’s expected date passed
All Problems are solved, need to close Maintenance Maintenance This notification is sent to the user when all the
work order problems are solved and the work order will be closed
New scheduled maintenance task list Maintenance Maintenance
Creation on a maintenance work order Maintenance Maintenance This notification is sent to the user when a new
maintenance work order is created
Creation on a RFR Maintenance Maintenance This notification is sent to the user when a new RFR is
created
Creation on accident RFR Maintenance Maintenance This notification is sent to the user when a new
accident RFR is created

16 Transporter Manufacturer Management

Step 1 Choose “Transporter
Manufacturer Management”
icon from “Control Panel”
page to open “Transporter
Manufacturer Management”
page.
Step 2 Enter the manufacturer name

then Click on “Add” button.
Step 3 The user can edit the

manufacturer name or delete
Edit Delete
it from the same page.
17 Vehicle Brand
Step 1 Choose “Vehicle
Brand” icon from
“Control Panel” page
to open “Vehicle
Brand” page.
Step 2 Enter the vehicle

brand name then
Click on “Add” button.

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Confidential Softec International, 2013 Page. 3

Confidential Softec International, 2013 Page. 4

2.4 Remove staff member ..................................................................................................... 22

Confidential Softec International, 2013 Page. 5

5.10.2 Add New Geo-fence from Vehicle’s History ............................................................................ 44

Confidential Softec International, 2013 Page. 6

11.5 Add New Sub Branch ...................................................................................................... 63

Confidential Softec International, 2013 Page. 8

Step 1 Click on "Vehicles" from

This page contains a list of

1.1.2 Search for Vehicles

Step 2 Click on the "Search" button. The

Confidential Softec International, 2013 Page. 9

1.1.3 Advanced search for vehicles

Step 1 Select vehicle from vehicles drop down

Step 2 For the Advanced Search, you can

Step 3 Click on "Search" button

1.2 Add New Vehicle

Step 2 Enter and select some basic data

Confidential Softec International, 2013 Page. 10

about the vehicle, These data

Choose the “More Info “from the tab

Confidential Softec International, 2013 Page. 11

 Vehicle insurance number.

Step 4 Choose the “Vehicle attributes” tab

Step 5 Enter the vehicle attribute value.

Attribute name Attribute Type

Step 6 Choose the “Skeleton” tab from the

Confidential Softec International, 2013 Page. 12

Step 7 Choose “Vehicle Type Crew Rule”

Step 8 Select the position and enter the

Choose “Preventive Maintenance”

1.3 Import multiple

Confidential Softec International, 2013 Page. 13

Step 2 Select the

Step 3 Click on the

1.4 Modify Vehicle Information

Step 1 From “Vehicles list” page

Step 2 Modify the required fields.

Step 3 Click on the “Update Vehicle”

Confidential Softec International, 2013 Page. 14

1.5 Remove vehicle

Step 1 Choose the vehicle from

Step 2 A Confirmation message

Confidential Softec International, 2013 Page. 15

1.7 Assign vehicle to a group

Step 1 Select a vehicle from

Step 2 Select group name from

Step 3 Click on the “Ok” Button

1.8 Delete Selected Vehicle(s)

Step 1 Select the required

Confidential Softec International, 2013 Page. 16

1.9 Monitor Selected Vehicle(s)

Step 1 Select the required

This page contains a list of

Confidential Softec International, 2013 Page. 17

2.1.2 Search for Staff

Step 1 Enter staff member

2.1.3 Advanced Search for Staff

Step 1 Enter staff member name/ code