NAME: IWUCHUKWU ODINAKA DENNIS

DEP: BUSINESS ADMINISTRATION

MATRIC NUM: LCU/UG/19/14934
LEVEL: 200
COURSE CODE: BUS204
ASSIGNMENT
7. List and explain the difference categories of letters in organizations. Give at least two examples each
1. Cover letters
2. Letters of recommendation
3. Interview follow-up letters
4. Offer letters
A cover letter is a business letter typically sent with your resume when applying to a job. While
not all employers require a cover letter, it is a great opportunity to explain your professional
experience, qualifications and interest in the company and job. 
A letter of recommendation is written on behalf of another professional to verify their qualifications and
work ethic. A letter of recommendation can strengthen an application for employment, higher education
or another professional opportunity.
Examples
The writer should include specific examples of how the candidate demonstrated their skills
during their time working together. This information can help prospective employers understand
how exactly the candidate positively impacts their peers and employers.

Interview follow-up letters

You can send a follow-up letter after interviewing for an open position to thank the interviewer
for their time and to demonstrate your interest in the job further.
Offer letters
An offer letter is an official offer of employment that describes the specific terms of the position.
If you agree to the terms the letter offers, then you will sign the offer letter and accept the job.
An offer letter should include the following:
 Job description: This item outlines the specific job tasks and requirements of the role.
 Job title: A letter that states the official name of the position can ensure you are hired for
the right role
B How can you attain plainness and simplicity in writing? .
 Your subject. For example, this blog post is about clear writing. 
 Your point. My point in this article is to explain how to write with clarity.
 Your outline. An outline is the basic structure of an article. My outline has 9
points.
C. What are the ways that be used to improve subordinate-superior
communication?
 Maintain good work performance by accepting only quality work from subordinates.
 Build cooperation and morale among other employees.
  Be loyal to management and to the company.
 Communicate within the company organization effectively and honestly.
8) Define what meetings are and explain the rules that govern appropriate conduct of meetings
Meaning:
The word conduct means to guide, to lead, to direct, to escort, to convey, etc. A meeting
has to be conducted. It means that the participants in a meeting have to be guided or
directed in such a way that they can hold the discussions peacefully, each getting the
opportunity to express his opinion, and decisions are arrived at democratically through
free voting and at the same time all the formalities are being observed so that the
meeting becomes valid. 

Importance:
Unless there is proper direction or guidance, a meeting may turn into a chaos and no
decisions can be arrived at. As a result, the purpose of the meeting is lost. Further, for
lack of proper direction and guidance certain formalities may not be observed so that
the validity of the meeting is affected.

Rules
Order of Business:
ADVERTISEMENTS:

The agenda will set out the order of the business. Besides these there are certain
formalities. There is an accepted convention with regard to an order of business which
has to be followed. 

The order is like this:

(a) The name of the chairman is formally proposed and seconded and then the chairman
takes the chair. 

(b) The secretary reads out the notice at the request of the chairman to confirm the
notice already circulated

B write brief notes on the following:

CONFERENCES : A conference is a gathering of many people who talk about a specific

subject or topic. People meet to confer about a theme. All the people who attend have a
common interest. It is not the same as a convention, which is typically much bigger and
consists of delegates who represent various different groups.
SEMINARS: A seminar is a form of academic instruction, either at an academic institution or offered by a
commercial or professional organization. It has the function of bringing together small groups for recurring
meetings, focusing each time on some particular subject, in which everyone present is requested to participate.

SYMPOSIUMS: In ancient Greece, the symposium was a part of a banquet that took place after the meal,
when drinking for pleasure was accompanied by music, dancing, recitals, or conversation.

DEBATES: Debate is a process that involves formal discourse on a particular topic. In a debate, arguments
are put forward for often opposing viewpoints.

9). Explain what an effective message or communication is

Effective communication is about getting your message across. Specifically, it

involves capturing your audience's attention, ensuring your audience understands the
idea you are trying to convey, and encouraging your audience to do something with
that information, such as remember it, apply it, or provide feedback.

B Explain in detail the step on can take in writing effective messages in any medium
I. Planning 
1. Determine General Purpose 
2. Determine Appropriate Format
3. Choose a Topic 
4. Write a Statement of Purpose 
II. Gathering/Organizing
1. Practice Divergent Thinking 
2. Practice Convergent Thinking 
III. Composing/Drafting 
1. Write One Section of the Rough Draft at a Time 
2. Write Connecting Devices 
IV. Revising/Editing
1. Begin with Higher-Order Concerns 
2. Finish with Lower-Order Concerns 
V. Proofreading 
1. Print a "Hard" Copy for Review
2. Read Hard Copy Out-Loud
3. Use "Cover Sheet" for Line-by-Line Review
4. Get Feedback from Others