A20244 Project Integration - Assessments - v1.0

BSB50820 DIPLOMA OF PROJECT
MANAGEMENT
A20244 PROJECT INTEGRATION
BSBPMG540 Manage project integration
Assessments
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Contents
Introduction�� 3
Assessment 1�� 4
Assessment 2�� 13
A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

3
Introduction
This subject A20244 Project Integration, in the BSB50820 Diploma of Project
Management, comprises two Assessments. The following table summarises the information
about each assessment.
Assessment 1 Assessment 2
Session 5 Session 8
Due Date
(*Not Week 5) (*Not Week 8)
Weighting 50% 50%
Grading Method Rubric Rubric
Submission Method Students are required to submit their assessments to myAPC.hub.
The results will be available within 7 days after the due date of the
Feedback
assessment.
APC is using Rubric for assessment marking. A rubric is a tool used to interpret and grade
students’ work against a set of criteria.
Instructions
1. Assessments should be completed as per your trainer’s instructions.
2. Assessments must be submitted by the due date to avoid a late submission penalty.
3. Plagiarism is copying someone else’s work and submitting it as your own. You must
write your answers in your own words and include a reference list. You are required to
run the plagiarism report on your assessments prior to the submission, and ensure that
the plagiarism score is below 30%. A mark of zero will be given for any assessment or
part of an assessment that has been plagiarised.
4. You may discuss your assessments with other students, but submitting identical answers
to other students will result in a zero mark. Your answers must be yours alone.
5. All the assessments must be submitted to myAPC.hub.
6. You must attempt all questions in the assessment.
7. You must get satisfactory results on both assessments to pass the subject.
8. All assessments are to be completed in accordance with WHS regulatory requirements.

4
Assessment 1
Qualification BSB50820 Diploma of Project Management
Subject Project Integration
Assessment method Written Responses
Weighting 50%
Unit of Competency BSBPMG540 Manage project integration
******IMPORTANT******
The following table summarises the relationship between the Assessment and Performance
Criteria (PC) and Performance Evidence (PE) outlined in the rubric.
Questions in the
Performance Criteria (PC) & Performance Evidence (PE)
Assessment
1.1 Identify, clarify and prepare project initiation documentation Part B Q1-12
1.2 Identify stakeholders with decision making authority on project Part B Q3
1.3 Establish client requirements and needs Part B Q1
1.4 Identify relationship between the project and broader organisational
Part B Q4
strategies and goals
Part B Q6-7, Part
1.5 Negotiate and document project objectives, outcomes and benefits
C Q1
1.6 Establish project governance structure with stakeholders and project
Part B Q3
authority
1.7 Prepare and submit project charter for approval by relevant
Part A
authorities
2.1 Establish project objectives Part B Q5
2.2 Identify project stages and key requirements for stage completion
Part B Q11
against client requirements and project objectives
2.3 Analyse project management functions to identify interdependencies
Part B Q8
and impacts of constraints
2.4 Develop a project management plan that integrates all project-
Part B Q1-12
management functions with associated plans and baselines
Part B Q2. Q10,
2.5 Establish tools to monitor and control planned activity
Q11-12
2.6 Negotiate approval of project plan with relevant stakeholders and
Part C Q1
project authority

5
Questions in the
Assessment
PE implement and manage project integration on at least three occasions Part B Q1-12
PE negotiate with internal and external stakeholders Part C Q1
Part A, Part B
PE create accurate project management documentation
Q1-12
PE maintain established links to align project objectives with
Part B Q12
organisational objectives
KE project governance models and structure Part B Q3
Part A, Part B
KE project initiation documentation
Q1-12
KE tools to monitor and control planned activity Part B Q11
KE range of methodologies to break project objectives into achievable

Part B Q9, Q11
project deliverables
KE role of project life cycle stages, phases and structures relevant to
Part B Q11
industry and project context
KE organisational documentation for recording strategies and goals for
Part B Q1-12
integration processes
KE project management plan Part B Q1-12
Assessment 1 – Part A
You are required to create a project charter for a project of your choice. This template is
provided for you to complete this task and you need to complete every section in order to
address the assessment criteria.
PC 1.7 Prepare and submit project charter for approval by relevant authorities
PE - create accurate project management documentation
KE - project initiation documentation

6
Project Charter
1. General Project Information
Project Name:
Executive Sponsors:
Department Sponsor:
Impact of project:
2. Project Team
Name Key Responsibility E-mail
Project Manager:
3. Stakeholders
(e.g. those with a significant interest in or who will be significantly affected by this project)
4. Project Scope Statement

Project Purpose / Business Justification
Describe the business need this project addresses
Objectives (in business terms)

Describe the measurable outcomes of the project, e.g. reduce cost by xxxx or increase
quality to yyyy
Deliverables
List the high-level “products” to be created (e.g. improved xxxx process, employee manual
on yyyy)

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Scope
List what the project will and will not address (e.g. this project addresses units that report
into the Procurement Manager. Units that report to Finance Manager are not included)
Project Milestones
Propose start and end dates for Project Phases (e.g. Inception, Planning, Construction,
Delivery) and other major milestones
Milestone Start End
Major Known Risks (including significant Assumptions)

Identify obstacles that may cause the project to fail.
Risk Rating (Hi,
Risk
Med, Lo)
Constraints
List any conditions that may limit the project team’s options with respect to resources,
personnel, or schedule (e.g. predetermined budget or project end date, limit on number of
staff that may be assigned to the project).
5. Sign-off
Name Signature Date (MM/DD/YYYY)
Executive Sponsor
Project Manager

8
Part B
You are required to create a management plan for a project of your choice. This template
is provided for you to complete this task and you need to complete every section in
order to address the assessment criteria.
PC 1.1 Identify, clarify and prepare project initiation documentation
PC 2.4 Develop a project management plan that integrates all project-management functions
with associated plans and baselines
PE - implement and manage project integration on at least three occasions.
PE - create accurate project management documentation
KE - project initiation documentation
KE - organisational documentation for recording strategies and goals for integration processes
KE - project management plan.

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PROJECT MANAGEMENT PLAN

<PROJECT NAME>
COMPANY NAME
DATE
1. INTRODUCTION
Provide an outline of your project, what are your client requirements and needs. What will it
achieve for the business and when will it be completed.
PC 1.3 Establish client requirements and needs
2. SCOPE MANAGEMENT APPROACH
Provide a summary of the Scope Management Plan by explaining the following:
• Who has authority and responsibility for scope management?
• How the scope is defined (i.e. Scope Statement, WBS, WBS Dictionary, Statement of Work,
etc.)
• How the scope is measured and verified (i.e. Quality Checklists, Scope Baseline, Work
Performance Measurements, etc.)
• The scope change process (who initiates, who authorizes, etc.)
• Who is responsible for accepting the final project deliverable and approves acceptance of
project scope?
PC 2.5 Establish tools to monitor and control planned activity
3. PROJECT GOVERNANCE
Complete the table below to document key roles in the project and their responsibilities.
You need to identify who is responsible for scope management and who is responsible for
accepting the deliverables of the project as defined by the projects’ scope. Any other roles in
scope management should also be stated in this section.
PC 1.2 Identify stakeholders with decision making authority on project
PC 1.6 Establish project governance structure with stakeholders and project authority
KE - project governance models and structure
Name Role Responsibilities

Eg. John Doe Sponsor • Approve or deny scope change requests
as appropriate
• Evaluate need for scope change requests
• Accept project deliverables
•
•
•
•
Table 1.1, Project Governance - Roles and Responsibilities
4. SCOPE DESCRIPTION
Provide a detailed description of what is included in the product/s or service/s that you are
delivering on completion of the project as well as the desired outcome of the project. You need
to explain the relationship between your project and the broader organisational strategies and
goals.
PC 1.4 Identify relationship between the project and broader organisational strategies and
goals

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5. PROJECT OBJECTIVES
List at least three project objectives and provide a brief outline of each.
PC 2.1 Establish project objectives
6. BOUNDARIES AND EXCLUSIONS
Explain what will be included in the project and also what will not be included in the project.
PC 1.5 Negotiate and document project objectives, outcomes and benefits
7. DELIVERABLES
Describe the project’s deliverables – what will be the products or outputs that project is
intended to produce?
8. CONSTRAINTS
Explain the constraints that the project faces due to funding, scheduling/time, technology, or
resources; e.g. constraints may also be physical (i.e. inadequate space or facilities).
PC 2.3 Analyse project management functions to identify interdependencies and impacts of
constraints
9. COST ESTIMATE
Provide a cost estimate for the project. You need to provide at least 5 items of expenses for
your project and their costs.
KE - range of methodologies to break project objectives into achievable project deliverables
Expense Estimated Budget
Total
10. CHANGE CONTROL PROCESS
Explain the steps in the change control process that you will use to manage the scope of the
project. Include the approval process and how you will report scope change.
11. WORK BREAKDOWN STRUCTURE
Complete the table below to show your work breakdown structure. You need to
• provide 16 tasks that you will complete in your project
• show the project lifecycle by providing at least 2 tasks for each phase of the project –
Initiate, Plan, Execute and Close
• identify which tasks are dependent on previous tasks
• include a list of resources and costings for each task
• provide at least 3 risks for the project and include them in the tasks that they would have
the biggest impact on.
PC 2.2 Identify project stages and key requirements for stage completion against client
requirements and project objectives
KE - tools to monitor and control planned activity

11
KE - range of methodologies to break project objectives into achievable project deliverables

KE - role of project life cycle stages, phases and structures relevant to industry and project context
Task Project Task Description Start End Dependent Resources Cost Risk
ID Phase on Tasks
(IPEC)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

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12. COMMUNICATION PLAN STRATEGY

Events and strategies need to be communicated through the appropriate channels in a suitable
and timely manner, and stakeholders need to be kept updated on the progress of the project.
Information about which team members are responsible for communication, as well as the
audience receiving the communication needs to be included.
Who to
Event/ Reason for Method of Date to deliver
Audience Deliver
Strategy Communication Communication Communication
Message
Announcement Notified senior Senior Video CEO 10 January 2023
of Change management of Management conference
change and the
plan forward and
what their role is
13. MONITORING AND CONTROL

Explain how you will monitor the work breakdown structure to:
a. maintain alignment with organisational objectives,
b. measure, record and report progress to stakeholders.
PE - maintain established links to align project objectives with organisational objectives.
SPONSOR ACCEPTANCE
Approved by the Project Sponsor:
Date:
<Project Sponsor>
<Project Sponsor Title>
Part C
Question 1:
Explain the steps you went through to negotiate approval of your project with internal and
external stakeholders.
PC 2.6 Negotiate approval of project plan with relevant stakeholders and project authority
PE - negotiate with internal and external stakeholders
– END –

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Assessment 2
Qualification BSB50820 Diploma of Project Management
Subject Project Integration
Assessment method Written Responses
Weighting 50%
Unit of Competency BSBPMG540 Manage project integration
******IMPORTANT******
The following table summarises the relationship between the Assessment and Performance
Criteria (PC) and Performance Evidence (PE) outlined in the rubric.
Questions in the
Assessment
3.1 Implement and monitor project according to project scope, time and
Part A Q1
budget
3.2 Resolve conflicts affecting attainment of project objectives with

Part B Q2
relevant stakeholders
3.3 Confirm project records are updated against project deliverables at Part A Q2, Part
required intervals B Q3
3.4 Analyse and submit status reports on project progress and identify
Part A Q1
issues with relevant stakeholders and project authorities
3.5 Analyse and submit impact analysis of change requests for approval Part B Q1
Part A Q2, Part

3.6 Maintain relevant project logs and registers for project audit
B Q3
4.1 Identify and allocate project finalisation activities Part C Q1
4.2 Confirm project products and associated documentation are prepared

Part C Q2
for handover to client in a timely manner
4.3 Finalise financial, legal and contractual obligations Part C Q3
4.4 Seek feedback from relevant stakeholder and project authorities on

Part C Q4
project implementation, management and integration
Part A Q1, Part B

PE implement and manage project integration on at least three occasions
Q1, Part C Q1
PE work closely with others to integrate all project management functions Part A Q1, Part
across a project life cycle according to organisational objectives C Q1

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Questions in the
Assessment
PE negotiate with internal and external stakeholders Part C Q1
PE make suggestions for improvements to managing project integration

Part C Q5
in the future
Part A Q1-2, Part

KE tools to monitor and control planned activity
B Q1 & 3
KE impact analysis methodologies Part B Q1
KE key aspects of change requests Part B Q1
Using the same project for which you created the Project Charter and Project Management
Plan in Assessment 1, you now need to assume that the project is 50% of the way through
the project timeline. Due to delays the project is currently 6 weeks behind schedule.
Part A – Status Reporting

Question 1:
Complete the status report below for your project based on the information above and
include in your report issues that stakeholder and project authorities need to be made
aware of.
PC 3.1 Implement and monitor project according to project scope, time and budget
PC 3.4 Analyse and submit status reports on project progress and identify issues with relevant
stakeholders and project authorities
PE - work closely with others to integrate all project management functions across a project life
cycle according to organisational objectives
Project Status Report – (Project Name)
Month Ending: (Month and year)

Project Summary – Percent Complete: xx%
Provide a brief overview for the month of what happened in the project.
Risks:
Explain two current risks that are being managed and if any are about to occur.

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Deliverable and Milestones:

Provide an update on at least 2 deliverables and 2 milestones in the table below.
Milestone Planned Actual Status

Prototype approved 12/12/2022 20/12/2022 Done
Deliverable Planned Actual Status

First production run – 100 units 10/1/2023 On track
Open Change Requests:

Provide details of at least 2 change requests in the table below.
Change Request Request

Change Request Name Current Status
Number Date
In Review by Change
Add xyz Functionality CR55043 4/11/2022
Control Board
Approved and Being
Add Redundant Servers CR55012 2/11/2022
Added to the Project Plan
Schedule:
Provide an overview of how the project is behind schedule and what steps are being taken to
bring it back on track.
Budget:
Provide an update on the budget. Given the project is behind by 6 weeks, this would often
mean the project is over budget. Explain if the project is over budget, by how much and if
there is there anything that can be done to bring the project back on budget.
Work Planned for next Month:
Provide an overview of key activities and work that is expected to be completed next month.
(Your name)
Project Manager
Question 2:
Provide an updated copy of the risk register for your project using the template below. You
must provide at least 5 risks.
PC 3.3 Confirm project records are updated against project deliverables at required intervals
PC 3.6 Maintain relevant project logs and registers for project audit

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RISK REGISTER
Consequence Likelihood Risk

Risk Name Explain what the risk is Impact on project
Rating Rating Priority
Consequence
Likelihood
1 2 3 4 5
A S S H H H
B M S S H H
C L M S H H
D L L M S H
E L L M S S
Legend:
H High risk; detailed research and management planning required at senior levels
S Significant risk; senior management attention needed
M Moderate risk; management responsibility must be specified
L Low risk; manage by routine procedures

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Part B – Change Requests

Question 1:
The Program Sponsor wants to make a change to your project and you need to analyse the
impact of the change and complete a change request form for the change and submit it to
the Change Management Board for approval. Complete the change request form below
including the analysis you have undertaken.
(The change needs to be relevant to your project and could include: an additional feature,
change of material used in the product, expanding into another city, change to the
computer system, etc. If you are uncertain, discuss with your trainer).
PC 3.5 Analyse and submit impact analysis of change requests for approval
KE - impact analysis methodologies
KE - key aspects of change requests
Change Request
Project: Date:
Change Requestor: Change No:
Change Category (Check all that apply):
 Schedule  Cost  Scope
 Requirements/Deliverables  Testing/Quality  Resources
Does this Change Affect (Check all that apply):
 Corrective Action  Preventative Action  Defect Repair
 Updates  Other
Describe the Change Being Requested:
Describe the Reason for the Change:
Describe all Alternatives Considered:
Describe any Technical Changes Required to Implement this Change:
Describe Risks to be Considered for this Change:
Estimate Resources and Costs Needed to Implement this Change:
Describe the Implications to Quality:
Disposition:
 Approve  Reject  Defer
Justification of Approval, Rejection, or Deferral:

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Change Board Approval:

Name Signature Date
Question 2:
In presenting the change request above to the Change Management Board for approval,
some members of the committee believe the change will affect the achievement of
the project objectives. Explain what you would do to assist in resolving the conflict and
promoting the need for the change to occur.
PC 3.2 Resolve conflicts affecting attainment of project objectives with relevant stakeholders

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Question 3:
Update the change log below to include the change request above. You need to also include at least two other changes in your change log.
PC 3.3 Confirm project records are updated against project deliverables at required intervals
PC 3.6 Maintain relevant project logs and registers for project audit
CHANGE LOG
Project: Date:
Date Date
Change No. Change Type Description of Change Requestor Status Comments
Submitted Approved
Each change This may be a The change request should Who initiated the When was When was Is the change This section may describe
request is design, scope, be described in detail. change request? the request the request request open, closed why the change request
assigned a schedule or other submitted? approved? or pending? Has was rejected, deferred or
reference type of change. it been approved, provide any other useful
number. denied or deferred? information.
CR1
CR2
CR3

20
Part C – Finalising the Project

Your project is now in the closing phase and you need to finalise the documentation and
activities to close the project.
Question 1:
Identify three project finalisation activities that need to be completed in your project and
explain:
a. What the activity is
b. Who is the best person to allocate the activity and why?
c. How will you allocate the activity?
PC 4.1 Identify and allocate project finalisation activities
PE - negotiate with internal and external stakeholders
PE - work closely with others to integrate all project management functions across a project life
cycle according to organisational objectives
Question 2:
Explain what project products and associated documentation need to be prepared for
handover to the client and what is the timeline for each.
PC 4.2 Confirm project products and associated documentation are prepared for handover to
client in a timely manner
Question 3:
Explain what is involved in finalising the following areas in the project:
a. Financial
b. Legal
c. Contractual obligations.
PC 4.3 Finalise financial, legal and contractual obligations
Question 4:
Explain how you will obtain feedback from relevant stakeholders and project authorities on
the project:
a. Implementation
b. Management
c. integration.
PC 4.4 Seek feedback from relevant stakeholder and project authorities on project
implementation, management and integration
Question 5:
Based on the feedback from stakeholders and project authorities, explain 5 things that
should be considered next time for managing project integration to improve the project.
PC 4.5 Document feedback received to improve future projects
PE - make suggestions for improvements to managing project integration in the future
– END –


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BSB50820 DIPLOMA OF PROJECT

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Weighting 50% 50%

Grading Method Rubric Rubric

Submission Method Students are required to submit their assessments to myAPC.hub.

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Subject Project Integration

Assessment method Written Responses

Unit of Competency BSBPMG540 Manage project integration

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

PE negotiate with internal and external stakeholders Part C Q1

KE project governance models and structure Part B Q3

KE tools to monitor and control planned activity Part B Q11

KE range of methodologies to break project objectives into achievable

KE project management plan Part B Q1-12

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

4. Project Scope Statement

Objectives (in business terms)

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Major Known Risks (including significant Assumptions)

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

PROJECT MANAGEMENT PLAN

Name Role Responsibilities

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Expense Estimated Budget

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

KE - range of methodologies to break project objectives into achievable project deliverables

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

12. COMMUNICATION PLAN STRATEGY

13. MONITORING AND CONTROL

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Subject Project Integration

Assessment method Written Responses

Unit of Competency BSBPMG540 Manage project integration

3.2 Resolve conflicts affecting attainment of project objectives with

Part A Q2, Part

4.1 Identify and allocate project finalisation activities Part C Q1

4.2 Confirm project products and associated documentation are prepared

4.3 Finalise financial, legal and contractual obligations Part C Q3

4.4 Seek feedback from relevant stakeholder and project authorities on

Part A Q1, Part B

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

PE negotiate with internal and external stakeholders Part C Q1

PE make suggestions for improvements to managing project integration

Part A Q1-2, Part

KE impact analysis methodologies Part B Q1

KE key aspects of change requests Part B Q1

Part A – Status Reporting

Project Status Report – (Project Name)

Month Ending: (Month and year)

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Deliverable and Milestones:

Milestone Planned Actual Status

Deliverable Planned Actual Status

Open Change Requests:

Change Request Request

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Consequence Likelihood Risk

A20244 Project Integration | BSB50820 Diploma of Project Management | Assessments v1.0

Part B – Change Requests

Describe the Reason for the Change:

Describe all Alternatives Considered: