Techno-Commercial Proposal for Owner’s

Engineer towards the Construction of

An ISO 9001:2015 & 14001:2015 Certified
Company Residence Bungalow, Bangalore

PROJECT TITLE:

ENGINEERING, PROCUREMENT & CONSTRUCTION OF

RESIDENTIAL BUNGALOW, YEMALUR, BANGLORE

CLIENT NAME:

BHUWALKA PREMIER GROUP OF

COMPANIES

DOCUMENT NAME:
AEPL-BID-ENG-2022-299

TECHNO-COMMERCIAL PROPOSAL FOR OWNER’s

REPRESENTATIVE TOWARDS CONSTRUCTION OF
RESIDENTIAL BUNGALOW, YEMALUR, BANGALORE

DOCUMENT NUMBER:
AEPL-BID-ENG-2022-299

DOCUMENT REVISION NUMBER:

01

DOCUMENT DATE:
12 – 05 – 2022
AUTHOR:
Mahalakshmi P
CO-AUTHOR
Vikrant K.
APPROVED BY:
Abhishek K.

ASHKAM does not accept any liability or responsibility whatsoever for it in respect of any use of or reliance upon this report by any third party.
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 Techno-Commercial Proposal for Owner’s
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Ref No.: AEPL-BID-ENG-2022-299 Date: 11th May’ 2022

To,
The Managing Director,
M/s Bhuwalka Premier Group of Companies
Bangalore, Karnataka - 560025,

Sub.: Submission of Techno Commercial Proposal towards the Owner’s Engineering

Services for Supervision of Construction of Residential Bungalow at Yemalur,
Bangalore

Kind Attention: Shri Shushil Kumar Bhuwalka, Managing Director

Dear Sir,
AEPL-BID-ENG-2022-299

With reference to our meeting at your good office and subsequent to visit of construction site
dated 9th of May’22 with regard to the Role of an independent Owner’s Engineering Services for
Supervision of Construction of Residential Bungalow at Yemalur, Bangalore, we are pleased to
submit our techno-commercial proposal that shall encompass the work scope towards the
completion of mentioned works.
We trust that you will find our proposal complete in all respects and look forward to your
favourable consideration and acceptance of our proposal. In case you require any other
information/details, we shall be pleased to provide the same.

Thanking you and assuring you of our best services.

Sincerely Yours,

Abhishek Kumar
(Managing Director)
Ashkam Energy Pvt. Ltd.
2nd Floor, 169, Old A.G. Colony, Kadru, Ranchi -834002

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TABLE OF CONTENTS
1 ASHKAM ENERGY - INTRODUCTION ....................................................................................... 4
1.1 VISION & MISSION .......................................................................................................................................4
1.2 ORGANIZATIONAL SET UP .......................................................................................................................4
2 BACKGROUND ................................................................................................................................. 5
3 PURPOSE........................................................................................................................................... 6
4 SCOPE OF SERVICE ........................................................................................................................ 6
5 LIST OF DELIVERABLES ............................................................................................................... 7
6 INPUT DATA AND DOCUMENTS ............................................................................................. 10
7 PROJECT TEAM ............................................................................................................................ 10
7.1 ROLES AND RESPONSIBILITIES .......................................................................................................... 11
7.1.1 PROJECT MANAGER ................................................................................................................................. 11
7.1.2 SITE ENGINEER.......................................................................................................................................... 12
7.1.3 PROJECT COORDINATE ENGINEER AT CLIENT’S OFFICE ........................................................ 12
7.1.4 VARIOUS DISCIPLINE LEAD ENGINEERS (CIVIL/STRUCTURAL/ARCHITECTURAL,
AEPL-BID-ENG-2022-299

PIPING (PLUMBING) & ELECTRICAL AND HVAC) ........................................................................................ 13

7.1.5 KEY PERSONNEL ....................................................................................................................................... 15
8 TIMELINE....................................................................................................................................... 15
9 CONSULTANCY FEE .................................................................................................................... 15
9.1 PROPOSAL VALIDITY .............................................................................................................................. 16
9.2 PAYMENT MILESTONE ........................................................................................................................... 16
10 STANDARD TERMS OF BUSINESS & CONTRACT AGREEMENT .................................... 16
10.1 GENERAL TERMS AND CONDITIONS ................................................................................................ 16
10.2 CONFIDENTIALITY ................................................................................................................................... 17
10.3 DISCLAIMER ................................................................................................................................................ 17
10.4 EXCEPTION AND DEVIATION .............................................................................................................. 18

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1 ASHKAM ENERGY - INTRODUCTION

M/s ASHKAM Energy Pvt. Ltd. is a progressive Engineering Consultancy Company
incorporated to assist EPC Contractors, Operators and Owners in Oil & Gas, Offshore,
Marine and Energy sectors. Our expertise lies in engineering design in Oil & Gas, marine
facilities design, Offshore Engineering, Transportation & Installation and Project
Management and Consultancy. With the support of experienced engineers backed by
technical consultants with years of quality experience, we are committed to provide the
state of art solutions to our clients.
Since its establishment in 2015, we are involved in a number of highly prestigious
projects in India and abroad.

1.1 Vision & Mission

We seek to provide the best-in-class solutions and relentlessly endeavor to exceed the
AEPL-BID-ENG-2022-299

expectations of our clients.

We focus to achieve the long-term sustainable growth by providing the best-in-class
energy services and by adding value to our clients’ business and their products. We aim
to provide a comprehensive solution by delivering safe, innovative, fit-for-purpose
solutions to the diverse database of Clients we have.
To achieve all of this, the highly motivated and expert professionals of ASHKAM strive
to provide time bound and targeted 360-degree solutions to our clients. Our approach
is to win and build long term relationship with our clients who will also evolve with the
changing business and technological needs. We also believe in a healthy mutual
environment which, characterized by integrity and trust, makes the whole business
process between ASHKAM and its Clients, smooth and consistent.

1.2 Organizational Set Up

We are people-driven organization that firmly believes that individual excellence
translates into Organizational accomplishments. With a strong professional workforce,
the company boasts of a perfect mélange of expertise and experience. Its people-centric

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policies with personnel empowerment at its core instill confidence in its workforce and
inspire them to perform beyond their potentials.
AEPL-BID-ENG-2022-299

2 BACKGROUND
Mr. Sushil Kumar Bhuwalka, Managing Director of Bhuwalka Premier Group of
Companies, Bangalore (Herein after referred to as “Client”), is constructing a Residential
Bungalow in Yemalur locality of Bangalore.
The overall project goals are to create an upscale residential property of high
architectural and engineering standards and quality. The Residential Building is of
16000 Sqft area consisting of Ground Floor + First Floor + Roof with Garden Area.
As part of supervision of entire engineering, procurement and construction works,
Client is looking for an Owner’s Representative(s) to perform the following tasks:
a. Act as an overall in-charge of the project, and
b. Review the engineering design, architectural works, plumbing, electrical, HVAC,
Painting, All BoQs,

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c. Monitor the construction activities in close coordination with the Client’s

appointed PMC and Engineering Consultants
d. Review the technical specifications and material purchase requisitions
e. Review and maintain the schedule and progress of the construction works
f. Negotiate with the vendors and suppliers in accordance with the approved
technical specifications and BoQs
g. Any other assignments as directed by Client

3 PURPOSE
We, Ashkam Energy Pvt. Ltd. (hereinafter referred to as “ASHKAM”) understand that
Client intends to engage consultant to provide Detailed Engineering for the construction
of his dream Residential Building.
In this respect, the Client requires the services of Owner’s Engineer(s) to be rendered
AEPL-BID-ENG-2022-299

for facilities and works covered under the scope of work. For this purpose, the Client
has invited Ashkam Energy Private Limited (ASHKAM) to submit the proposal to render
the engineering & consultancy services for this project.
This document presents the Techno-Commercial proposal prepared by ASHKAM in
response to the Invitation/Proposal request from the Client for rendering services for
the subject project.

4 SCOPE OF SERVICE
In accordance with requirements set forth in this contract, the project shall be
undertaken to include the following:
a. Act as an overall in-charge of the project, and
b. Coordinate with the Client during the review of the design and documents.
c. Coordinate and assist the Clients ‘s representatives and architects in all meetings.
d. Review the engineering design, architectural works, plumbing, electrical, HVAC,
Painting, All BoQs.
e. Monitor the construction activities in close coordination with the Client’s
appointed PMC and Engineering Consultants.

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f. Review the technical specifications and material purchase requisitions.

g. Review and maintain the schedule and progress of the construction works
h. Negotiate with the vendors and suppliers in accordance with the approved
technical specifications and BoQs
i. Any other assignments as directed by Client

5 LIST OF DELIVERABLES
The deliverables for Construction, Engineering and Procurement of Residence
Bungalow will include the following but not limited to:

i. Architectural Design

For Planning of construction of any structures including building, bridges and other
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major structures, architects will prepare the architectural Layouts and drawings by
using computer modelling software and data from surveys, tests and maps to create
project blueprints. Following activities provided below which will be taken for the
aforesaid project.

• Site Layout Plan

• Floor Plan
• Sectional Drawing
• Working Drawings
• Foundation Plan
• Flooring Details Drawings
• Doors & Windows Frame Details
• Sill and Lintel Level Drawings

ii. Civil Engineering

Civil & Structural Engineers will prepare Structural drawing based on the Architectural
layouts and shall be checked for the safety and serviceability of the structure as per the

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Indian codes and Standards. Following documents prepared below will be taken for the
aforesaid project.

• Structural Analysis Report

• Column Layout Drawings
• Plinth Beam Layout Drawings
• Floor Beam Layout Drawings
• Foundation Reinforcement Details
• Column, Beam and Slab Reinforcement Details
• Staircase Layout and Reinforcement Details

iii. Electrical Engineering

Electrical engineers will prepare the electrical design basis, develops electrical load
AEPL-BID-ENG-2022-299

balance and single line diagram with the help of suitable software, test, and supervise
the manufacture of electrical equipment, such as radar and navigation systems,
communications systems, or power generation equipment.

• Basis of Design considered as per scope.

• Load Calculation of the Power Generation unit.
• Detailed Power requirement with Single Line Diagrams (SLD) required for electrical
system.
• Utility Load Calculation.

iv. Plumbing Works

The Mechanical data such as design data, protective coating & insulation, scope of
supply, material of construction, nozzles data, equipment sketch, shall be included
complying the requirements of client technical specifications and applicable
international codes and standards.

• Basis of Design considered as per scope.

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• Sizing of all the process equipment

• Detailed Engineering calculations of Coalescer filter vessel, associated isolation
valves, level control system, and associated piping
• Detailed bill of material with Cost estimation at ± 5% and a contingency of 15%
• Preservation & Packing Procedure

v. Interior & Exterior

• Outline client design objectives.

• Conceptualize and sketch design plans.
• Determine cost of completion and project requirements in the budgeting phase.
• Set a timeline for the completion of an interior design project.
• Source materials and products included in plans.
• Utilize computer applications in the design process.
AEPL-BID-ENG-2022-299

• Inspect design after completion to determine whether client goals have been met.

vi. Painting

• Selecting the correct tools and paints for projects.

• Preparing walls and other surfaces before painting.
• Mixing and applying paints, varnishes, and sealants for a lasting finish.
• Covering exposed objects and surfaces.
• Using fillers such as putty and plaster to repair cracks.

vii. HVAC & Fire Fighting

• QA QC System and procedure development.

• Detailed Firefighting system as per NFPA standards

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viii. Other

• Schedule for implementation of the project.

• Validation of Engineering Documents
• Administer, supervise, provide periodic inspection, review contractor estimates,
completion of project reports, and final inspection of review.

6 INPUT DATA AND DOCUMENTS

Following existing drawings and documents are required in editable format (preferably
AutoCAD).

• All Existing Survey Report

• Environmental Data
AEPL-BID-ENG-2022-299

• Geotechnical Investigation
• Topographical Survey Report
• Building Architectural & Structural Layout Drawings
• Structural Analysis Report
• Building Detailing Drawing
• Pile Analysis report
• J.C Files
• Purchase order
• Agreement with Parties Concern
• Purchase link
• BOQ

7 PROJECT TEAM
ASHKAM is a professionally run company with highly qualified, experienced and
dynamic group of professionals, committed to excellence in customer care through safe,
effective and efficient services.

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In order to ensure that the Client receives an excellent level of services, ASHKAM will
provide a team which includes:
✓ Project Manager
✓ Site Engineer
✓ Project Coordinate Engineer at Client’s Office
✓ Engineering discipline leads support (Civil/Structural/Architectural, Piping
(Plumbing) & Electrical and HVAC)

7.1 Roles and Responsibilities

7.1.1 Project Manager
The Project Manager will be appointed for this project with minimum experience of 18-
20 years. The responsibilities of the Project Manager shall include, but are not limited
to, those contained in the following statements:
✓ Responsible for the overall scope of work within the Project, with specific
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responsibility for:
• Review and approval of Engineering methods and procedures,
• Cost & budget management,
• Equipment / means operations.
✓ Leading safe behavior and supporting open communication regarding safety issues.
✓ Supervision of all personnel seconded to him.
✓ Direct liaison with Managers/Supervisors who are in charge of Project services, and
who are directly responsible for all personnel/equipment allocated to the Project.
✓ To be conversant with all items and conditions of the Project both technically and
commercially and to have a full understanding of the scope of work.
✓ Responsible for the implementation, control and monitoring of overall Quality
Assurance in all projects related activities.
✓ Responsible for the preparation and maintenance of budgets for the Project assisted
by the Project Controller.
✓ Responsible for identifying and initiating any variations towards the Company.

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7.1.2 Site Engineer

The Site Engineer will be appointed for this project with minimum experience of 2 to 5
years. The responsibilities of the Site Engineer shall include, but are not limited to, those
contained in the following statements:
✓ Be conversant with the technical and commercial aspects of the Project and to
have a full understanding of the scope of work.
✓ To initiate and undertake engineering design and evaluation, which includes the
initiation and monitoring of drawings and undertaking appropriate calculations
for inclusion in the design.
✓ To ensure the appropriate use and treatment of engineering materials within the
design.
✓ To compile engineering and technical specifications, operation/test manuals
maintenance procedures and Work Instructions where required as part of the
Project.
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✓ To witness and co-ordinate the construction works at onsite and off site.
✓ Make, develop and encourage any technical suggestions that will enhance the
overall Project Engineering or Operational efficiency.
✓ Implement and organize any approved modifications to the Project, ensuring all
changes are fully documented and included in the appropriate documents.
✓ Liaise with and co-ordinate the activities of vendors and Subcontractors as and
when required as a part of the Project, without commercial authority.
✓ Assist with inspection of incoming items;
✓ Interface with the other engineers to guarantee all design work is carried out
with the common target of optimizing final cost and schedule.

7.1.3 Project Coordinate Engineer at Client’s Office

The responsibilities of the Design Lead/Engineering Lead shall include, but are not
limited to, those contained in the following statements:
✓ Responsible for all activities pertaining to the assigned task, as set by the Project
Engineering Manager.
✓ Identify and supervise all technical resources needed to complete the task.
Assign and coordinate scopes of work, review work done and ensure each

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resource stays within assigned schedule and cost targets. Ensure that all
personnel under their control are suitably qualified to undertake the work
assigned to them.
✓ Responsible for all engineering activities associated with the task, which shall be
reviewed and approved accordingly. This also includes, but is not limited to,
documentation such as Specifications, Procedures, Calculations, Reports, etc. The
Lead Engineer is also responsible for the final dossier.
✓ Responsible for all interfaces relevant to the task under their responsibility. This
includes, but is not limited to, Client, Subcontractors, Internal Entities etc
✓ Ensure that the Cost Controller/Planner is provided with adequate information
to enable correct and accurate preparation of Project status report for the task
under their responsibility.
✓ Responsible for initiating actions to prevent non-conforming condition or
product. Initiating, recommending or providing solutions to non-conformances.
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Verifying the implementation of corrective action and ensuring that these have
been effective and controlling further work until the deficiency or unsatisfactory
condition has been corrected and the root cause resolved.
✓ Conduct all activities within the management system, Policy, Procedures and
Work Instructions.
✓ Perform engineering tasks as per Project Engineer, when applicable, in order to
complete scopes of work as identified by the Project Manager or Engineering
Manager
✓ Ensure that the relevant Project Engineers are kept up to date and informed
about the direction and methods that the Project engineering is following.

7.1.4 Various Discipline Lead Engineers (Civil/Structural/Architectural, Piping

(Plumbing) & Electrical and HVAC)
The responsibilities of the Design Lead/Engineering Lead shall include, but are not
limited to, those contained in the following statements:
✓ Responsible for all activities pertaining to the assigned task, as set by the Project
Engineering Manager.

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✓ Identify and supervise all technical resources needed to complete the task.
Assign and coordinate scopes of work, review work done and ensure each
resource stays within assigned schedule and cost targets. Ensure that all
personnel under their control are suitably qualified to undertake the work
assigned to them.
✓ Responsible for all engineering activities associated with the task, which shall be
reviewed and approved accordingly. This also includes, but is not limited to,
documentation such as Specifications, Procedures, Calculations, Reports, etc. The
Lead Engineer is also responsible for the final dossier.
✓ Responsible for all interfaces relevant to the task under their responsibility. This
includes, but is not limited to, Client, Subcontractors, Internal Entities etc
✓ Ensure that the Cost Controller/Planner is provided with adequate information
to enable correct and accurate preparation of Project status report for the task
under their responsibility.
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✓ Responsible for initiating actions to prevent non-conforming condition or

product. Initiating, recommending or providing solutions to non-conformances.
Verifying the implementation of corrective action and ensuring that these have
been effective and controlling further work until the deficiency or unsatisfactory
condition has been corrected and the root cause resolved.
✓ Conduct all activities within the management system, Policy, Procedures and
Work Instructions.
✓ Perform engineering tasks as per Project Engineer, when applicable, in order to
complete scopes of work as identified by the Project Manager or Engineering
Manager
✓ Ensure that the relevant Project Engineers are kept up to date and informed
about the direction and methods that the Project engineering is following.

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7.1.5 Key Personnel

Managing Director and Overall Project In-

1. Mr. Abhishek Kumar
charge
2. Mr. Vikrant K. Engineering Manager

3. Mr. Mahboob Alam Lead Design Engineer- Structure

4. Mr. Santosh J. Consultant – Civil Structure

5. Ms. Mahalakshmi P. Discipline Engineer – Structure

6. Mr. Visheshwar P. Discipline Engineer – Civil Structure

7. Mr. Aslam A. Lead Design Engineer – Piping

8. Mr. Supriya Banerjee Design Engineer – Electrical

9. Mr. Shahid A. Design Engineer – Piping

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10. Ms. Pakhi D. Design Engineer – Structure

8 TIMELINE
The service of ASHKAM as Owner’s Engineer is envisaged upto the completion and
commissioning of the Project by end of Q2’ 2023 from the day of receipt of Work Order.

9 CONSULTANCY FEE
The basic and firm fixed fees towards the consultancy services pursuant to this proposal
for the said Project as presented below shall be payable by the Client to ASHKAM.

Price (Lumpsum) Amount (INR)

Owner’s Engineering Services for 16 months
Amount in Word: Eighty-Six Lac Indian Rupees Only

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NOTES:

i. The fees are exclusive of all statutory taxes. The direct taxes, indirect taxes, withholding
taxes, GST, Service Tax, etc. shall be borne by the Client, and any deductions made from the
Consultant’s fees shall have to be reimbursed by the Client. GST would be payable at the
rates prevailing at the time of payment.
ii. The fees are inclusive of out-of-pocket expenses towards accommodation, food, travelling.
iii. All the security arrangement during site visit shall be managed by Client
iv. Payment shall be made within 15 days upon issuance of Invoice.

9.1 Proposal Validity

The above estimates are valid for a period of 15 days.

9.2 Payment Milestone

The Client is requested to make the payment to the Consultant as per the payment
milestones and percentage of fees as presented below.
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Payment Milestone Fees%

▪ Upon issuance of LOI/WO ▪ 10%

▪
▪ Monthly Invoicing of Remaining Amount ▪ 90%

10 STANDARD TERMS OF BUSINESS & CONTRACT AGREEMENT

10.1 General Terms and Conditions
v. Ensure that all future communication with employees is performed with the consent of the
Ashkam; and No pouching of Ashkam’s appointed consultants/employees internal or
external shall be permitted till 3 years from the date of contract.
vi. Obtain any work or other permits required if necessary; and unless otherwise expressly
stated in this agreement, all direct expenses of ASHKAM representative including to the
performance of the services specified here under shall be borne by the Client including but
not limited to travel, outstation boarding and lodging and other expenses. ASHKAM shall
submit the incurred cost with relevant bills attached.

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vii. The Consultancy shall be under no liability whatever to the Client for any indirect loss
and/or expense (including loss of profit) suffered by the Client arising out of a breach by the
Consultancy of these terms and conditions.
viii. In the event of any breach of this contract by the Consultancy the remedies of the Client shall
be limited to damages. Under no circumstances shall the liability of the Consultancy exceed
the Fee of the Services.
ix. The Client shall not be entitled to set off against or deduct from the Fee any sums owed or
claimed to be owed to the Client by the Consultancy.
x. The Consultancy reserves the right to review these terms and conditions at any time. If,
following any such review, there is to be any change to these terms and conditions, then that
change shall take effect from the date on which the Consultancy notifies the Client of such
change. Except where the Consultancy supplies further Services to the Client and the Client
accepts such Services, the Client shall be under no obligation to accept such changes.
xi. In the event of a default in performance or event of termination, all calculations report in
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the possession of ASHKAM shall be subject to lien for the payment of all fees and expenses
due and owing by virtue of this agreement.

10.2 Confidentiality
i. All correspondence forwarded by the Consultancy to the Client and relating to any and all
Candidates shall be considered to be strictly private and confidential between the parties
involved and cannot be forwarded to any other party unless formal written permission is
given, in advance, by the Consultancy.
ii. Should these conditions be breached by the Client the Consultancy reserves the right to
charge the Client a penalty Fee equivalent to the value of the original placement Fee for the
Candidate.

10.3 Disclaimer
i. The Consultancy interviews Candidates and obtains details from them of their
qualifications, skills and experience, which the Consultancy records and retains. The
information contained in the Consultancy’s assessment and report is therefore based on
details supplied to the Consultancy and is correct to the best of the Consultancy’s

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knowledge. The Consultancy accepts no responsibility whatsoever for errors, omissions or

incorrect conclusions.
ii. Whilst the Consultancy endeavors to select Candidates which, in the Consultancy’s opinion,
are most suitable to the Client’s needs, the Consultancy shall accept no liability on behalf of
themselves, the Consultancy’s employees, agents or assigns for any loss or damage, costs of
compensation, howsoever caused, which the Client may suffer or for which the Client may
become liable arising out of, or in connection with, or as a result of, the introduction by the
Consultancy to the Client, of any Candidate.
iii. The Consultancy cannot accept responsibility for any loss or expense incurred due to the
Client’s lack of familiarity with any relevant legislation regarding employment of
Candidates, or as a result of any infringement.

10.4 Exception and Deviation

None.
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