Professional Documents
Culture Documents
MANUAL
PMO-MANUAL
Prepared by:
Reviewed by:
Manual Version: 01
Aug 02, 2022
CONTENTS
Preface...................................................................................................................................................5
Engineering...................................................................................................................................15
Procurement.................................................................................................................................15
Supplier Tracking.........................................................................................................................17
PAGE 3 OF 31
Civil Construction.........................................................................................................................19
Erection/Installation (Mech/Elec/C & I) Including availing Permanent Power....................20
SOP............................................................................................................................................20
Process Flow Diagram (PFD)..................................................................................................21
Checklist....................................................................................................................................22
Commissioning & Trial run.........................................................................................................23
SOP:...........................................................................................................................................23
Process Flow Diagram (PFD) :................................................................................................24
Checklist:...................................................................................................................................26
Client Invoicing.............................................................................................................................26
Quality...........................................................................................................................................27
Vendor/Contractor Billing..........................................................................................................27
SOP............................................................................................................................................27
PFD............................................................................................................................................28
Checklist :..................................................................................................................................28
Technical Closure.........................................................................................................................30
Commercial Closure.....................................................................................................................30
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PREFACE
The project management life cycle consists of four steps: initiating, planning, executing,
and closing.
By setting the practical guidance and clear figures for project management, the Project
Management Handbook can increase the efficiency and quality of project management
and helps to manage projects effectively.
Effective project management ensures that the organization is focused and that the right
work is done correctly and in the most time and cost-effective manner. Communication is
managed effectively, and specific quality matrix been achieved.
It facilitates project management from a wider perspective and defines a set of approaches
and concepts to support future projects and the delivery of day-to-day project
management work.
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CHAPTER 1: PROJECT CONCEPTUALIZATION
On large or complex projects, there may be a number of different feasibility studies carried
out, sometimes requiring different skills, and considering issues such as:
Planning permission.
The likelihood that an environmental impact assessment will be required.
Other legal/statutory approvals.
Analysis of the budget relative to client requirements.
Assessment of the potential to re-use existing facilities or doing nothing rather
than building new facilities.
Assessment of any site information provided by the client.
Site appraisals, including geotechnical studies, assessment of any contamination,
availability of services, uses of adjoining land, easements and restrictive
covenants, environmental impact, and so on.
Considering different solutions to accessing potential sites.
Analysis of accommodation that might be included or excluded.
Assessment of the possible juxtaposition of accommodation and preparing
basic stacking diagrams.
Assessing operational and maintenance issues.
Appraisal of servicing strategies.
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Programmed considerations.
Procurement options.
Defining Stake Holders (Engineering Consultant, Consultant for the project Wetting Subsidiary etc.)
The term 'stakeholder' refers to anyone that has an interest in a project and can influence its
success.
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strong ability to influence the development and is likely to be against it, will require a great deal of attention.
This may result in the preparation of a stakeholder management
plan outlining strategies for stakeholder communication and consultation.
Where the intention is to involve stakeholders in the development of the project, they should be involved early
on to allow them to influence key stages such as brief development, rather than just allowing them to comment
on designs after they have been completed (see the article consultation process for more information).
One to one consultations.
Meetings.
Focus groups.
Questionnaires.
Exhibitions and open-days.
Workshops.
Websites.
Printed materials.
The use of specialist toolkits and games.
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Strength Weakness
SWOT
Opportunity Threat
Financial arrangement
Project financing is a loan structure that relies primarily on the project's cash flow for
repayment, with the project's assets, rights, and interests held as secondary collateral.
Project finance is especially attractive to the private sector because companies can fund
major projects off-balance sheet (OBS).
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Permissions (if required)
Statutory & Legal Compliance
Environment Permissions
CTE, PVC & Plan Approval
Utilities (For Construction Purpose)
ROW Permissions
Other Permissions
i)
ii) EPF and ESIC Act 1952 & 1948
iii) Insurance act
iv) Labor act
v) Fire & Safety
vi) Factory Act
a) I-DPR
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CHAPTER 2: PROJECT INITIATION
SOP
Points to be considered while preparing organogram and team building.
a) Purpose: -
To provide a standard operating procedure for defining Role and Responsibilities of
employees in an organization and Departmental Organogram.
b) Scope: -
The scope of this SOP is applicable defining Role and Responsibilities of employees in
all the departments as well as preparation of departmental organogram at [company
name].
c) Responsibility:
Head of Departments:
To prepare an organogram for the department as per hierarchical structure.
To issue a job responsibility for the work to be assigned to the employee.
Employee:
To read and understood the job responsibility and accept it. To ensure that training with
respect to assigned role is completed before accepting the job responsibility.
Human Resource (HR) Department:
Approved Job responsibilities of all the employee shall be maintained by HR
department in respective employee files.
Definitions:
Job responsibility or Job description: A job responsibility is a description of
duties and tasks to be performed during job role assigned by employer or within
the department
PFD
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Organization chart
CMD
CEO
COO
Procuremen
PMO HR/Admin Execution Engineering Audit
t
Planning
Asst. Admin Asst. HR Project GM PR manager
Head
Sr. Planning
Planning Engineer Project Store Account
Managrer manager manager manager
Finance
Constructio
n Manager
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i) Land Procurement
ii) Authority Permission (if any)
iii) PVC (Plot Validation Certificate)
iv) Zoning Certificate
v) Distance Certification
vi) Plan Approval
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CHAPTER 3: PROJECT EXECUTION
Engineering
ii) Basic Engineering
iii) Management of Engineering Deliverables
iv) Monitoring Scope variation
Procurement
v) Civil Contractor
PAGE 14 OF 31
PFD:
Tendering
Complete Purchase
Requisition Form
Submit Approved
Purchase Requisition
form to accounting &
Request Purchase Order
PAGE 15 OF 31
vi) E & M Vendor
vii)Misc. Vendor
Supplier Tracking
PFD:
MATERIAL MANAGEMENT – MATERIAL RECEIPT
Start
PAGE 17 OF 31
Civil Construction
Receiving of GFC & GA Drawings
Freezing of Method Statement
Contractor Mobilization (Labor & Machinery)
Execution work
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a) Civil work
i. Excavation
ii. Shuttering & Centering Work
iii. Steel Work
iv. Concreting
b) Mechanical work
c) Electrical work
SOP
a) Preparation of Design basis
b) Completion of alignment sheet, construction Drawing, Equipment layouts etc.
c) Preparation of General arrangement Drawing
d) Arrangement of power source & prepare requisition of material etc.
e) Review detailed technical specification of mechanical, Electrical and C& I equipment’s.
f) Carryout Technical evaluation of bids
g) Review Contractor documents
h) Preparation of platform for erection.
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Process Flow Diagram (PFD)
Review of Technical
Power Source
Specification
Review of
QA-QC testing
Contractor/Vendor
Preparation of
Planning
Checklist
Input Drawing
Erection Preaparation of
Platform
PAGE 20 OF 31
Checklist
PAGE 21 OF 31
Rev No. Reason for Revision Prepared By Checked By Approval by
Document Title
Luthra Group of Company Execution Safety Procedure
PAGE 22 OF 31
Document Title
Luthra Group of Company Execution Safety Procedure
PAGE 23 OF 31
Resourse
arrangment like
Manpower,
drawings etc.
Planning
Framework of
required
Commissioning
fuel ,consumbal
Team
es Material etc
Commissioning
Development of
Development of
Checklist &
Commissioning
commissioning
Sequence
procedures
Defining
commissioning
schedule
Document Title
Luthra Group of Company Execution Safety Procedure
Checklist:
PAGE 24 OF 31
Sl.no Description Y N Remarks
All safety equipment are in place and
1
functional
2 Emergency procedures are known
Medical & first aid consideration have
3
been arranged
All inspection equipment has been
4
completed
5 Availability of approved Drawings
6 Ancillary work completed
7 Availability Erection Detail Dwg.
Operation Philosophy Approval
8
Completed
O&M Manual & Commissioning Checklist
9
Approval Completed
10 Manpower availability
11 Method statement Freeze
12 Necessary Spare parts available
Define and document requirement at the
commencement of each phase and
13
appropriate update throughout the
process
Verify document compliance as each
14
phase
Rev 00 New pr
Client Invoicing
i) Submission of Performa invoice
ii) Submission of Supporting doc’s (If required)
iii) Submit Tax invoice
PAGE 25 OF 31
Quality
Vendor/Contractor Billing
SOP
PFD
PAGE 26 OF 31
Start
Discrepanc End
y Found
Checklist :
PAGE 27 OF 31
. /NA
1 Invoice supported by a valid PO/WO
2 Original Tax Invoice
3 Invoice submitted by vendor/contractor is
prescribed by company
4 GRN/Delivery Challan available
5 Project Insurance from contractor available and
valid
6 Bank Guarantee/corporate guarantee available and
valid
7 PF/ESI challans/ state compliance, as applicable
provided by the contractor
8 Cumulative certified value is not more than the
contract price
9 Bill certification is in accordance with the terms of
the WO/PO
10 The contract sum mentioned in the payment
certificate is in accordance with WO/PO
11 Taxes charged by the vendor / contractor are as
agreed in the PO/WO
12 Advance(s) paid recovered as per the term of
PO/WO
13 Whether retention money is deducted as per the
PO/WO
Notes if any….
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CHAPTER4 : PROJECT CLOSURE
Technical Closure
iv) Pre-commissioning & trail Run Doc’s
v) Punch Point Closure
vi) Completion of Facility
vii)PG Test (Performance Guaranty Test)
viii) Operational Handover to Client
Commercial Closure
ix) Contractual Claims Closure
x) Vendor PO Closure
xi) Completion of Client Billing
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SOP
a.
b.
c. Steel Work
d. RCC Work :-
1. Shoring Shuttering arrangement
2. Level Marking as per drawing
3. Safety Measures
Method Statement
1) Excavation :-
PFD
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1) Excavation :-
Identify need for Clearty define Prepare Site
Excavation work scope Contractor
Person in-charge Competent Engineer
Check list
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