Part A Written Question

1. List two organisational documents or resources that can help define project
parameters.
a) Contracts or other agreement
b) Project brief
2. Choose one document or resource from those listed in Question 1 and explain how
it helps define project parameters.
Project brief – is a document where the project team sets out all the requirements of the plan.
This is very useful for the develop of the project. In this document the team should put all
stages of the plan. It is divided in three parts purpose, objectives, outcomes and its components
are roles and responsibilities, resources, milestones, standards, risks, copyright condition,
payment schedule, schedule, and indemnity.
3. Outline two questions or considerations for a person managing part of a project

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when identifying the extent of their responsibility.

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1. What outcomes are expected of this project?

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2. What resources are available for to be used as the project is executed?

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4. Provide two examples that illustrate why it’s important for a project manager
executing a project to take into account organisational objectives and the

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relationship of the project to other projects.
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a) When a department of a company wants to launch a new product, the team should take
into account the business goals and objectives of the company because this is only a
part of the whole objective of the company.
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b) Relationship of the project to the other objects fits within the big picture that helps the
project manager to gain the perspective when negotiating for resources or funding. It is
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important for the project manager when identifying the projects relationships to other
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projects to ask certain questions like:

 Will other projects take the focus or the resources from my own project?
 Is there a sense of one project being more urgent, critical or important than
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another?
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 Can I meet with other project managers to share information?

 Is my own project dependent in any way on the successful completion of
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another project?
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5. Identify two factors a project manager should take into account when allocating
human resources to a project.
a) Time required for the project, assigned time for the personnel.
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b) Hire people with abilities and skills focused on the project

6. Provide two examples of project management tools, explaining how each can
contribute to project management.
a) Project management software – this management tool can help a team in planning and
monitoring project development. The advantage of the software is that it can easily
track data and can store a huge quantity of information.

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 b) Critical path method – Is a way of ordering tasks according to dependencies and time
taken. The CPM shows you the critical tasks, or key activities, in terms of their impact
on the whole project time frame. Developing a critical path analysis also shows you the
best way to schedule tasks within the time frame.

7. You are managing a project to train staff members in a specialist, high-risk work
role. Training must be delivered within a given time frame, in your workplace by
a technically qualified and experienced trainer.

Using the five-step risk management process, identify two risks to the project and suggest
how these risks could be controlled.
Five steps for control risk:
a) Prevent the risk from occurring in the first place.
b) Reduce the probability of the risk occurring.
c) Transfer the impact of the risk to a third party (include penalty clauses in contracts so
financial losses resulting from substandard work are not incurred).

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d) Have contingency plans in places so that if the risk occurs you can deal with it
immediately.

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e) Accept that some risks will exist no matter what plans you and your team have in
place, and that these will need to be monitored throughout the project.

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Risks
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 How the project is delivered within the given time frame, one possible risk is that the
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project cannot finish on time, therefore, it is important to manage a program evaluation
review (PERT Chart) identifying the sequence of tasks and timing that is vital to
successfully complete the project on time
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 Prevent the risk form occurring in the first place, therefore it is very important that the
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trainer meets with standards qualities required for that all staff members be highly
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trained and qualified.

8. Where WHS risks exist in a project, provide two suggestions for how such risks
can be identified and/or managed.
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One major area of risk all project managers is the work health and safety requirements of
project team members, stakeholders and external groups such as suppliers and contractors.
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There are strict regulations governing safety in work environments, these include:

 A duty of care to ensure a safe and healthy for all workers and visitors
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 Making sure people are adequately trained in the equipment they operate or use.
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9. Explain the difference between direct and indirect costs, giving an example of
each.
Direct costs are those related to completing a project task. For example the direct cost in the
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develop of a new product to market: the people who is involved in the project like designer
and develop team, . The materials that are used in the launch like tables walls flyers. The
suppliers like food, artists. Facilities , training, and miscellaneous
Indirect costs are not associated with a specific project or department. Indirect costs generally
occurs in rent, maintenance, depreciation of furniture, bank charges and fringe benefits.

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