CERTIFICATE IV in

PROJECT MANAGEMENT
PRACTICE
PROJECT
BSBPMG409 Apply Project
Scope Management
Techniques

INTRODUCTION
This Assessment Project is your major assessment task for the qualification. It gathers evidence
across the nine units of competency.

This Project will be completed based on a simulation project – The College Student Lounge Project.

You must successfully complete all parts of the project for each unit of competency.

If you are not sure about any aspect of this assessment, please ask for clarification from your
assessor.

You will:
Be allocated to a small project team from the group who will work together on
each stage of the project and take on roles as necessary as you progress. Your
team will collaborate, BUT you must each complete your own project documents.
CERTIFICATE IV in PROJECT MANAGEMENT PRACTICE - PROJECT


Access project documents and use project templates and workplace documents
to create your project documents.
You will build a suite of documents and data and other evidence all about your
project

Respond to Knowledge Activity questions. These questions and your answers

draw out detail of the project and your application of knowledge and skills for
each unit of competency and your learning from the participation in the project.

Report back, share information and present project updates to the assessor and
the group at various points and more formally at the end of the project. These
presentations will summarise the project you participated in and tell us about the
review and learnings from the project.

Marking guidance
You are participating in a group project. That is acceptable and expected but you must complete the
tasks yourself.

 Each component of the unit task must be completed and submitted and marked Satisfactory

 Each component of the written activity that goes with the unit task must be completed and
submitted and marked Satisfactory

 Each component of the final project presentation must be recorded as Satisfactory by the
assessor who will be observing the presentation.

Submission
See the delivery schedule and listen to the trainer explain the due date for this assessment.

You will be supplied with the templates in E Learn.

It is acceptable to prepare and capture all parts of your project using word processing or scanned
documents or other forms of technology. When you do this, you MUST name the files correctly for
the assessor who is going to open the files. You will submit by uploading your assessments in ELearn.

When you are completing the written questions under each task the answers may be short and you
can use bullet points if you wish. We expect under 200 words (½ page) per question.

Make sure that you complete and submit the assessment declaration each time the Project is handed
in.

Feedback and results

You will receive supportive feedback on your project on ELearn and direct from your assessor.

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You may submit it for comment in draft form.

See the handbook for our policies and resubmission and appeals.

You can always talk to your assessor about the feedback and your progress.

BSBPMG409 APPLY PROJECT SCOPE MANAGEMENT

TECHNIQUES
Elements
1. Contribute to defining project scope
2. Apply project scope controls
3. Contribute to review of scope controls.
Performance Evidence
You will provide evidence of your ability to:
• interpret and follow project initiation documentation for purposes of documenting project
scope.
• contribute to delineating and controlling project scope
• record the project scope management plan Assessment Conditions
• You will need access to project documentation which includes information about project scope

 Task Description
Project Tasks
There are a series of tasks to be completed in this assessment.

Part A – Project briefing and defining project scope

Part B – Developing a project management plan

Part C - Scope control and scope change requests

Part D - Project team structure and roles

Written Knowledge Activity

Part A - Project briefing and defining project scope

In your group:
The Student Services Manager will be invited to speak to the whole group about the project
and what the College and CEO is hoping to achieve.

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You will refer to and draw out details from the Business Simulation Project Description that
has been provided.
a) Use a mind mapping technique or whiteboard to clarify and define the project’s scope - in
particular the project objectives, deliverables, constraints, exclusions, assumptions and
principal work activities.
b) As a group draft a scope statement for the Student Lounge project.

Part B - Develop a project management plan

In your group:
a) To support your scope statement for the Student Lounge project your team is now required
to develop a project management plan Use the Project Management Plan template.
b) The group will build the content of the Plan together consulting with the client and project
manager (your trainer) as required
c) Each person will get a copy and can edit and add detail to reflect their additional input to the
plan and save to the project scope file.

Part C – Scope control and scope change requests

In your group:
a) To support the scope statement for the Student Lounge project your team developed,
identify and explain the following:

o what aspects of the scope could be at risk of pressure for change o

how you and your team would control the project scope.

b) Write answers to these items and save to the project scope file.
c) Using the scope change request log template, make an entry to give an example of how
scope change can be recorded

Part D – Project team structure and roles

In your group:
a) Prepare a simple project management team structure with roles for the Student Lounge
project.
d) What challenges do you see for each role? Write answers to this item and save to the project
scope file.

Use the: Project Scope Management Plan and Scope Change Request Log provided.

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Written Knowledge Activity

Instructions to the student:

In your own time and in your own words, answer these questions and save with the cover
declaration page. Upload the answers to ELearn. The results and marking feedback will be provided
in the gradebook area. Every question must be answered correctly.
1. What is project scope? What does it involve?

2. In relation to objectives, what does SMART stand for? And provide 4 SMART objectives for the
Student Lounge Project.

SMART Define Examples in Student Lounge

Project
S

3. Choose one of the project objectives from the management plan and in your own words
(50 words) expand on define the deliverables against this objective.

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4. List then give a short explanation of 4 benefits of having a scope management plan?

5. What are the six steps that may be included in change control procedures? List.

6. Give a short explanation and one example from your Student Lounge Project of performance
measurement procedures?

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7. List at least 4 types of non-compliance issues that may arise in the Student Lounge project.

8. What controls can you have in place to ensure your Student Lounge project can run smoothly?

9. What are scope changes? Why should you make scope changes?

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10. Explain how and when your project team expects it will report to the client and report
scope changes.

Checklist

Instructions to the student:

The project documents and your individual project report is submitted in ELearn. The results and
marking feedback will be provided in the gradebook area.

 Submit the Project Part A – D

 Submit the Project Management Plan
 Submit the Scope Change Request Log
 Submit the Written Knowledge Activity answers

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Major Activity
Estimated Time 1 Hour
Objective To provide you with an opportunity to demonstrate your
knowledge of the entire unit.
Activity This is a major activity – your instructor will let you know
whether you will complete it during class or in your own
time.

Attach your completed answers to the workbook.

You must individually, answer the following questions in full to show your
competency of each element:

4. Contribute to defining project scope

5. Apply project scope controls
6. Contribute to review of scope controls.

1. What is project initiation documentation? What can it be used for and what
does it cover?

2. What are project deliverables? Give examples.

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3. How can you measure project outcomes? How can this be used to evaluate
project performance?

4. What is a scope management plan? Describe the process of developing a

scope management plan.

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5. Give examples of the relevant project authority that may need to agree to
scope.

6. What change control procedures and performance measurement procedures

can be used when undertaking project work?

7. How can non-compliance be dealt with?

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8. Explain the methods that can be used to measure the progress of a project.

9. What is the appropriate way to report scope changes?

10. Explain the methods that can be used to review the outcomes of a project.

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