ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

‘TRICK SHEET’
on
Project Management
ITTO’s
(Input, Tool & Techniques, Output)
Compiled by Abdulla PMI-ACP, SCT, CSM, PMP
Based on PMBOKGUIDE Sixth Edition

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ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

PROJECT INTEGRATION MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Develop Formal authorization of Initiating 1. Business Documents 1. Expert judgment 1. Project charter
Project the project or phase  Business Case 2. Data Gathering 2. Assumptions Log
Charter  Benefit Management plan  Brainstorming
2. Agreements  Focus Group
3. Enterprise environmental  Interviews
Factors 3. Interpersonal and Team
4. Organizational process assets Skills
 Conflict Management
 Facilitation
 Meeting Management
4. Meetings

Develop Document actions to Planning 1. Project charter 1. Expert judgment 1. Project management plan
Project define, prepare, 2. Outputs from other processes 2. Data Gathering
Management integrate, and 3. Enterprise environmental factors  Brainstorming
4. Organizational process assets  Checklists
Plan coordinate subsidiary
 Focus Group
plans into the PMP
 Interviews
3. Interpersonal and Team
Skills
 Conflict Management
 Facilitation
 Meeting Management
4. Meetings
Direct and Execute the work Executing 1.Project management plan 1.Expert Judgement 1. Deliverables
Manage defined in the project  Any Documents 2.Project management 2.Work performance data
Project Work management plan to 2.Project Documents information system 3.Issue Log
 Change Log 3.Meetings 4.Change requests
achieve requirements
 Lessons Learned Register 5.Project management plan
in scope statement. Updates
 Milestone List
 Project Communications  Any components
 Project Schedule 6.Project documents updates
 Requirement Traceability  Activity List
Matrix  Assumptions Log

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

 Risk register  Lessons Learned Register

 Risk Report  Requirement
3.Approved change requests Documentation
4.Enterprise environmental factors  Risk register
5.Organizational process assets  Stakeholder Register
7.Organizational Process Asset
Updates
Manage This is the process of Executing 1. Project management plan 1. Expert Judgement 1. Lessons Learned Register
Project using existing  All Components 2. Knowledge Management 2. Project Management Plan
Knowledge knowledge and 2.Project Documents 3. Information Management Updates
 Lessons learned register 4. Interpersonal and Team  Any component
creating new
 Project Team Assignment Skills 3. Organizational process
knowledge to achieve
 Resource Breakdown  Active Listening asset updates
the project’s objectives  Facilitation
 Structure
and contribute to  Source Selection Criteria  Leadership
organizational learning.  Stakeholder Register  Networking
3. Deliverables  Political Awareness
4. Enterprise environmental
factors
5. Organizational process assets
Monitor and Monitor and control Monitoring 1. Project management plan 1. Expert judgment 1.Work Performance Reports
Control the processes to meet and  Any components 2. Data Analysis 2.Change requests
Project Work the performance Controlling 2. Project Documents  Alternative Analysis 3.Work performance reports
 Assumption Log  Cost Benefit Analysis 4.Project management plan
objectives.
 Basis of Estimates  Earned Value Analysis updates
 Cost Forecasts  Root Cause Analysis  Any components
 Issue log  Trend Analysis 5.Project documents updates
 Lessons Learned Register  Variance Analysis
 Milestone list 3. Decision Making  Cost Forecasts
 Quality Reports 4. Meetings  Issue Log
 Risk Register  Lessons Learned
 Risk Report Register
 Schedule Forecasts  Risk Register
3. Work performance information  Schedule Forecast
4. Agreement
5. Enterprise Environment Factors
6. Organizational Process Assets.

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

Perform Reviewing change Monitoring 1.Project management plan 1. Expert judgment 1. Approved change requests
Integrated requests, approving and  Change Management Plan 2. Change control tools 2. Project management plan
Change change requests and Controlling  Configuration Management 3. Data Analysis updates
Control controlling changes Plan  Alternative Analysis  Any components
 Scope Baseline  Cost Benefit Analysis 3. Project documents updates
 Schedule Baseline 4. Decision Making  Change log
 Cost Baseline  Voting
2.Project Documents  Autocratic Decision
 Basis of Estimates Making
 Requirement Traceability  Multi criteria Decision
Matrix Analysis
 Risk Report 5. Meeting
3.Work performance reports
4.Change requests
5.Enterprise environmental factors
6.Organizational process assets
Close Project Finalize all activities to Closing 1. Project Charter 1. Expert judgment 1.Project Document Updates
or Phase formally close the 2. Project management plan 2. Data Analysis  Lessons Learned
project or phase.  All Components  Document Analysis Register
3. Project documents  Regression Analysis 2.Final product, service, or
 Assumption Log  Trend Analysis result transition
 Basis of Estimates  Variance Analysis 3.Final Report
 Change Log 3. Meetings 4.Organizational Process Asset
 Issue Log Update
 Lessons Learned Register
 Milestone List
 Project Communications
 Quality Control
Measurement
 Quality Reports
 Requirement
Documentation
 Risk Register
 Risk Report
4. Accepted deliverables
5. Business Documents
 Business Case
 Benefit Management Plan
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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

6. Agreement
7. Procurement Documentation
8. Organizational Process Assets

PROJECT SCOPE MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Scope Documents how the Planning 1. Project charter 1. Expert judgment 1.Scope management plan
Management project scope will be 2. Project Management Plan 2. Data Analysis 2.Requirements management
defined, validated, and  Quality Management Plan  Alternative Analysis plan
controlled.  Project life cycle description 3. Meetings
 Development approach
3. Enterprise environmental factors
4. Organizational process assets
Collect Defining and Planning 1. Project charter 1. Expert judgment 1. Requirements
Requirements documenting 2. Project management plan 2. Data gathering documentation
stakeholders' needs to  Scope management plan  Brainstorming 2. Requirements traceability
 Requirements management  Interviews matrix
ensure project
plan  Focus groups
objectives are met.
 Stakeholder engagement  Questionnaires and
plan surveys
3. Project documents  Benchmarking
 Assumption log 3. Data analysis
 Lessons learned register  Document analysis
 Stakeholder register 4. Decision making
4. Business documents  Voting
 Business case  Multicriteria decision
5. Agreements analysis
6. Enterprise environmental 5. Data representation
7. Factors  Affinity diagrams
8. Organizational process assets  Mind mapping
6. Interpersonal and team skills
 Nominal group
technique
 Observation/conversation
 Facilitation

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

7.Context diagram
8.Prototypes
Define Scope Developing detailed Planning 1. Project charter 1. Expert judgment 1. Project scope statement
description of the 2. Project management plan 2. Data analysis 2. Project documents
project and product as  Scope management plan  Alternatives analysis updates
a basis for future 3. Project documents 3. Decision Making  Assumption log
 Assumption log  Multicriteria decision  Requirements
decisions.
 Requirements analysis  documentation
documentation 4. Interpersonal and team  Requirements
 Risk register skills traceability matrix
4. Enterprise environmental  Facilitation  Stakeholder register
factors 5. Product analysis
5. Organizational process assets
Create WBS Subdividing major Planning 1. Project management plan 1. Decomposition 1. Scope baseline
deliverables into  Scope management plan 2. Expert judgment 2. Project documents
smaller components 2.Project documents updates
 Project scope statement  Assumption log
 Requirements documentation  Requirements
3. Enterprise environmental factors  documentation
4. Organizational process assets
Validate Formal acceptance of Monitoring 1. Project management plan 1. Inspection 1. Accepted deliverables
Scope the completed project and  Scope management plan 2. Decision-making - Voting 2. Work performance
deliverables. Controlling  Requirements management information
plan 3. Change requests
 Scope baseline 4. Project document updates
2. Project documents  Lessons learned
 Lessons learned register register
 Quality reports  Requirements
 Requirements Documentation
documentation  Requirements
 Requirements traceability traceability matrix
matrix
3. Verified deliverables
4. Work performance data
Control Scope Monitoring status of Monitoring 1. Project management plan 1. Data Analysis 1. Work performance
the project and and  Scope management plan  Variance analysis information
product scope and Controlling  Requirements management  Trend Analysis 2. Change requests
Plan 3. Project management plan
managing changes to
updates
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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

scope baseline.  Change management plan  Scope management

 Configuration management plan
Plan  Scope baseline
 Scope baseline  Schedule baseline
 Performance measurement  Cost baseline
baseline  Performance
2. Project documents measurement baseline
 Lessons learned register 1. Project documents
 Requirements updates
documentation  Lessons learned
 Requirements traceability register
Matrix  Requirements
3. Work performance data documentation
4. Organizational process assets  Requirements
traceability matrix

PROJECT SCHEDULE MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Documentation for Planning 1 Project charter 1. Expert judgment 1. Schedule management plan
Schedule Planning, developing, 2 Project management plan 2. Data Analysis
Management managing, executing, • Scope management plan 3. Meetings
and controlling the • Development approach
project schedule 3 Enterprise environmental
factors
4 Organizational process assets
Define Identifying and Planning 1. Project Management Plan 1. Decomposition 1. Activity list
Activities documenting the  Schedule management plan 2. Rolling wave planning 2. Activity attributes
specific actions to be  Scope baseline 3. Expert judgment 3. Milestone list
performed to produce 2. Enterprise environmental factors 4. Meeting 4. Change requests
the project 3. Organizational process assets 5. Project management plan
deliverables updates
 Schedule baseline
 Cost baseline
Sequence Identify and Planning 1. Project management plan 1. Precedence diagramming 1. Project schedule network
Activities document the logical  Schedule management plan method (PDM) diagrams

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition
relationships and  Scope baseline
dependencies 2. Project documents
 Activity attributes
 Activity list
 Assumption log
 Milestone list
3. Enterprise environmental
Factors
4. Organizational process assets
Estimate Estimate # of work Planning 1. Project Management Plan
Activity periods per activity • Schedule management plan
Durations • Scope Baseline
2. Project Documents
• Activity attributes
• Activity list
• Assumption log
• Lessons learned register
• Milestone list
• Project team assignments
• Resource breakdown
structure
• Resource calendars
• Resource requirements
• Risk register
3. Enterprise environmental factors
4. Organizational process assets
Develop Analyze sequences, Planning 1. Project management plan
Schedule durations, resources • Schedule management plan
and constraints to • Scope baseline
2. Project Documents
document project
• Activity attributes
schedule • Activity list
• Assumption log
• Basis of estimates
• Duration estimates
• Lessons learned register
• Milestone list
• Project schedule network
diagrams
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2. Dependency determination
3. Leads and lags
4. Project Management
information system
1. Expert judgment
2. Analogous estimating
3. Parametric estimating
4. Three-point estimating
5. Bottom-up estimating
6. Data analysis
• Alternatives analysis
• Reserve analysis
7. Decision-making techniques
8. Meeting
1. Schedule network analysis
2. Critical path method
3. Resource optimization
techniques
4. Data analysis
What-if scenario analysis
Simulation
5. Leads and lags
6. Schedule compression
7. Project management
information system
8. Agile release planning
2. Project documents updates
 Activity attributes
• Activity list
• Assumption log
 Milestone list
1. Duration estimates
2. Basis of estimates
.3 Project documents updates
• Activity attributes
• Assumption log
• Lessons learned
register
1. Schedule baseline
2. Project schedule
3. Schedule data
4. Project calendars
5. Change requests
6. Project management plan
updates
• Schedule management
plan
• Cost baseline
7. Project documents updates
• Activity attributes
• Assumption log
 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition
• Project team assignments
• Resource calendars
• Resource requirements
• Risk register
3. Agreement
4. Enterprise environmental
factors
5. Organizational process assets
Control Controlling changes Monitoring 1. Project management plan
Schedule and • Schedule management plan
Controlling • Schedule baseline
• Scope baseline
• Performance measurement
baseline
2. Project Documents
• Lessons learned register
• Project calendars
• Project schedule
• Resource calendars
• Schedule data
3. Work performance data
4. Organizational process assets
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1. Data Analysis
• Earned value analysis
• Iteration burndown chart
• Performance reviews
• Trend analysis
• Variance analysis
• What-if scenario analysis
2. Critical path method
3. Project management
information system
4. Resource optimization
5. Leads and lags
6. Schedule compression
• Duration estimates
• Lessons learned
register
• Resource
requirements
• Risk register
1. Work performance
information
2. Schedule forecasts
3. Change requests
4. Project management plan
updates
• Schedule management
plan
• Schedule baseline
• Cost baseline
• Performance
measurement baseline
5. Project documents updates
• Assumption log
• Basis of estimates
• Lessons learned
register
• Project schedule
• Resource calendars
• Risk register
• Schedule data
 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

PROJECT COST MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Cost Documentation for Planning 1. Project Charter 1. Expert judgment 1. Cost management plan
Management planning, 2. Project management plan 2. Data Analysis
managing, • Schedule management plan 3. Meetings
expending, and • Risk management plan
controlling project 3. Enterprise environmental factors
costs 4. Organizational process assets
Estimate Cost Develop an Planning 1. Project management plan 1. Expert judgment 1. Cost estimates
approximation of • Cost management plan 2. Analogous estimating 2. Basis of estimates
the costs of the • Quality management plan 3. Parametric estimating 3. Project documents updates
resources to • Scope baseline 4. Bottom-up estimating  Assumption log
complete project 2. Project documents 5. Three-point estimating  Lessons learned
activities • Lessons learned register 6. Data analysis register
• Project schedule  Alternatives analysis  Risk register
• Resources requirements  Reserve analysis
• Risk register  Cost of quality
7. Project management
3. Enterprise environmental factors Information System
4. Organizational process assets 8. Decision-making
 Voting
Determine Aggregating Planning 1. Project management plan 1. Expert judgment 1. Cost baseline
Budget estimated costs to  Cost management plan 2. Cost aggregation 2. Project funding
establish an  Resource management plan 3. Data analysis requirements
authorized cost  Scope baseline  Reserve analysis 3. Project documents updates
baseline. 2. Project documents 4. Historical information review  Cost estimates
 Basis of estimates 5. Funding limit reconciliation  Project schedule
 Cost estimates 6. Financing  Risk register
 Project schedule
 Risk register
3. Business documents
 Business case
 Benefits management plan
4. Agreement
5. Enterprise environmental
6. Organizational process assets

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

Control Cost Monitoring status Monitoring 1. Project management plan 1. Expert judgment 1. Work performance
of the project to and  Cost management plan 2. Data analysis information
update the project Controlling  Cost baseline  Earned value analysis 2. Cost forecasts
budget and  Performance measurement  Variance analysis 3. Change requests
managing changes Baseline  Trend analysis 4. Project management plan
to the cost baseline 2. Project documents  Reserve analysis updates
 Lessons learned register 3. To-complete performance  Cost management plan
3. Project funding requirements index  Cost baseline
4. Work performance data 4. Project management Performance measurement
5. Organizational process assets information system baseline
5. Project documents
updates
 Assumption log
 Basis of estimates
 Cost estimates
 Lessons learned
register
 Risk register

PROJECT QUALITY MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Quality Identifying quality Planning 1. Project Charter 1. Expert judgment 1. Quality management plan
Management Requirements 2. Project management plan 2. Data gathering 2. Quality metrics
and/or standards  Requirements management  Benchmarking 3. Project management plan
for the project and plan  Brainstorming Updates
product and  Risk management plan  Interviews  Risk management plan
documenting how  Stakeholder engagement 3. Data analysis  Scope baseline
the project will Plan  Cost-benefit analysis 4. Project documents updates
demonstrate  Scope baseline  Cost of quality  Lessons learned
compliance. 3. Project documents 4. .Decision making register
 Assumption log  Multicriteria decision  Requirements
 Requirements Analysis traceability Matrix
documentation 5. Data representation  Risk register
 Requirements traceability  Flowcharts  Stakeholder register
matrix  Logical data model

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

 Risk register  Matrix diagrams

 Stakeholder register  Mind mapping
4. Enterprise environmental factors 6. Test and inspection planning
5. Organizational process assets 7. Meetings

Manage Auditing the quality Executing 1. Project management plan 1. Data gathering 1. Quality reports
Quality Requirements and  Quality management plan  Checklists 2. Test and evaluation
the results from 2. Project documents 2. Data analysis Documents
quality control  Lessons learned register  Alternatives analysis 3. Change requests
measurements to  Quality control  Document analysis 4. Project management plan
ensure appropriate measurements  Process analysis updates
quality standards  Quality metrics  Root cause analysis  Quality management
and operations  Risk report 3. .Decision making plan
definitions are 3. Organizational process assets  Multicriteria decision  Scope baseline
used. analysis  Schedule baseline
4. .Data representation  Cost baseline
 Affinity diagrams 5. Project documents
 Cause-and-effect diagrams updates
 Flowcharts  Issue log
 Histograms  Lessons learned
 Matrix diagrams register
 Scatter diagrams  Risk register
5. Audits
6. Design for X
7. Problem solving
8. Quality improvement
methods
Control Monitoring and Monitoring 1. Project management plan 1. Data gathering 1. Quality control
Quality recording results of and Quality management plan  Checklists measurements
executing the Controlling 2. Project documents  Check sheets 2. Verified deliverables
quality activities to  Lessons learned register  Statistical sampling 3. Work performance
assess performance  Quality metrics  Questionnaires and information
and recommend  Test and evaluation surveys 4. Change requests
necessary changes. documents 2. Data analysis 5. Project management plan
3. Approved change requests  Performance reviews updates
4. Deliverables  Root cause analysis  Quality management
5. Work performance data 3. Inspection plan
6. Enterprise environmental factors 4. Testing/product evaluations 6. Project documents updates

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

7. Organizational process assets 5. Data representation  Issue log

 Cause-and-effect diagrams  Lessons learned
 Control charts register
 Histogram  Risk register
 Scatter diagrams  Test and evaluation
6. Meetings documents

PROJECT RESOURCE MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Estimate, acquire, Planning 1. Project charter Expert judgment Resource management plan
Resource manage, and utilize 2. Project management plan Data representation Team charter
management physical and team  Quality management plan  Hierarchical charts Project documents updates
resources.  Scope baseline  Responsibility assignment  Assumption log
.3 Project documents matrix  Risk register
 Project schedule  Text-oriented formats
 Requirements Organizational theory
documentation Meetings
 Risk register
 Stakeholder register
4. Enterprise environmental
Factors
5. Organizational process assets
Estimate Estimating team Planning 1. Project management plan 1. Expert judgment 1. Resource requirements
Activity resources and the  Resource management plan 2. Bottom-up estimating 2. Basis of estimates
Resources type and quantities of  Scope baseline 3. Analogous estimating 3. Resource breakdown
material, equipment, 2. Project documents 4. Parametric estimating structure
and supplies  Activity attributes 5. Data analysis 4. Project documents
necessary to perform  Activity list  Alternatives analysis updates
project work.  Assumption log 6. Project management  Activity attributes
 Cost estimates information system  Assumption log
 Resource calendars 7. Meetings  Lessons learned
 Risk register register
3. Enterprise environmental
factors
4. Organizational process assets

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

Acquire Obtaining required Executing 1. Project management plan 1. Decision making 1. Physical resource
Resources project resources.  Resource management plan  Multicriteria decision assignments
 Procurement management analysis 2. Project team assignments
plan 2. Interpersonal and team skills 3. Resource calendars
 Cost baseline  Negotiation 4. Change requests
2. Project documents 3. Pre-assignment 5. Project management plan
 Project schedule 4. Virtual teams updates
 Resource calendars  Resource management
 Resource requirements plan
 Stakeholder register  Cost baseline
3. Enterprise environmental 6. Project documents
factors updates
4. Organizational process assets  Lessons learned
register
 Project schedule
 Resource breakdown
structure
 Resource
requirements
 Risk register
 Stakeholder register
7. Enterprise environmental
factors updates
8. Organizational process
assets updates
Develop Develop individual or Executing 1. Project management plan 1. Colocation 1. Team performance
Team group skills to  Resource management plan 2. Virtual teams assessments
enhance project 2. Project documents 3. Communication technology 2. Change requests
performance.  Lessons learned register 4. Interpersonal and team skills 3. Project management plan
 Project schedule  Conflict management updates
 project team assignments  Influencing  Resource management
 Resource calendars  Motivation plan
 Team charter  Negotiation 4. Project documents
3. Enterprise environmental  Team building updates
factors 5. Recognition and rewards  Lessons learned
4. Organizational process assets 6. Training register
7. Individual and team  Project schedule
assessments  Project team

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

8. Meetings assignments
 Resource calendars
 Team charter
5. Enterprise environmental
factors updates
6. Organizational process
assets update
Manage Track team Executing 1. Project management plan 1. Interpersonal and team skills 1. Change requests
Project Team performance,  Resource management plan  Conflict management 2. Project management plan
providing feedback, 2. Project documents  Decision making updates
resolving issues,  Issue log  Emotional intelligence  Resource management
managing changes to  Lessons learned register  Influencing plan
optimize project  Project team assignments  Leadership  Schedule baseline
performance.  Team charter 2. Project management  Cost baseline
3. Work performance reports information system 3. Project documents
4. Team performance updates
assessments  Issue log
5. Enterprise environmental  Lessons learned
factors register
6. Organizational process assets  Project team
assignments
4. Enterprise environmental
factors updates
Control Ensuring that the Monitoring 1. Project management plan 1. Data analysis 1. Work performance
Resource physical resources and  Resource management plan  Alternatives analysis information
assigned and Controlling 2. Project documents  Cost-benefit analysis 2. Change requests
allocated to the  Issue log  Performance reviews 3. Project management plan
project are available  Lessons learned register  Trend analysis updates
as planned, as well as  Physical resource 2. Problem solving  Resource management
monitoring the assignments 3. Interpersonal and team skills plan
planned versus actual  Project schedule  Negotiation  Schedule baseline
use of resources, and  Resource breakdown  Influencing  Cost baseline
performing corrective structure 4. Project management 4. Project documents
action as necessary.  Resource requirements information system updates
 Risk register  Assumption log
3. Work performance data  Issue log
4. Agreements  Lessons learned
5. Organizational process assets register

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

 Physical resource
assignments
 Resource breakdown
structure
 Risk register

PROJECT COMMUNICATION MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Developing an Planning 1. Project charter 1. Expert judgment 1. Communications

Communication appropriate 2. Project management plan 2. Communication requirements management plan
approach and plan  Resource management analysis 2. Project management plan
for project plan 3. Communication technology updates
Communications  Stakeholder engagement 4. Communication models  Stakeholder
based on plan 5. Communication methods engagement plan
stakeholder’s 3. Project documents 6. Interpersonal and team skills 3. Project documents
information needs  Requirements  Communication styles updates
and requirements, documentation assessment  Project schedule
and available  Stakeholder register  Political awareness  Stakeholder register
organizational 4. Enterprise environmental  Cultural awareness
assets factors 7. Data representation
5. Organizational process assets  Stakeholder engagement
assessment matrix
8. Meetings
Manage Process of Executing 1. Project management plan 1. Communication technology 1. Project communications
Communications creating,  Resource management 2. Communication methods 2. Project management plan
collecting, plan 3. Communication skills updates
distributing,  Communications  Communication competence  Communications
storing, retrieving, management plan  Feedback management plan
and the ultimate  Stakeholder engagement  Nonverbal  Stakeholder
disposition of plan  Presentations engagement plan
project 2. Project documents 4. Project management information 3. Project documents
information in  Change log system updates
accordance with  Issue log 5. Project reporting  Issue log
the  Lessons learned register 6. Interpersonal and team skills  Lessons learned
communications  Quality report  Active listening register
management plan
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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

 Risk report  Conflict management  Project schedule

 Stakeholder register  Cultural awareness  Risk register
3. Work performance reports  Meeting management  Stakeholder register
4. Enterprise environmental  Networking 4. Organizational process
factors  Political awareness assets updates
5. Organizational process assets 7. Meetings
Monitor Monitoring and Monitoring 1. Project management plan 1. Expert judgment 1. Work performance
controlling
Communications communications and  Resource management 2. Project management information information
throughout the entire Controlling plan system 2. Change requests
project life cycle to
 Communications 3. Data analysis 3. Project management plan
ensure the information
needs of the project management plan  Stakeholder engagement updates
stakeholders are met.  Stakeholder engagement assessment matrix  Communications
The key benefit of this
process plan 4. Interpersonal and team skills management plan
is that it ensures an 2. Project documents  Observation/conversation  Stakeholder
optimal information flow
 Issue log 5. Meetings engagement plan
among all
communication  Lessons learned register 4. Project documents
participants  Project communications updates
3. Work performance data  Issue log
4. Enterprise environmental  Lessons learned
factors register
5. Organizational process assets  Stakeholder register

PROJECT RISK MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Risk Determine Planning 1. Project charter 1. Expert judgment 1. Risk management plan
Management approach and 2. Project management plan 2. Data analysis
plan risk mgt  All components  Stakeholder analysis
activities 3. Project documents 3. Meetings
 Stakeholder register
4. Enterprise environmental
factors
5. Organizational process assets
Identify Risks Determine and Planning 1. Project management plan 1. Expert judgment 1. Risk register
document  Requirements management 2. Data gathering 2. Risk report
characteristics of plan  Brainstorming 3. Project documents

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potential risks  Schedule management plan  Checklists updates

 Cost management plan  Interviews  Assumption log
 Quality management plan 3. Data analysis  Issue log
 Resource management plan  Root cause analysis  Lessons learned
 Risk management plan  Assumption and constraint register
 Scope baseline analysis
 Schedule baseline  SWOT analysis
 Cost baseline  Document analysis
2. Project documents 4. Interpersonal and team skills
 Assumption log 5. Facilitation
 Cost estimates 6. Prompt lists
 Duration estimates 7. Meetings
 Issue log
 Lessons learned register
 Requirements
documentation
 Resource requirements
 Stakeholder register
3. Agreements
4. Procurement documentation
5. Enterprise environmental
factors
6. Organizational process assets
Perform Conduct Planning 1. Project management plan 1. Expert judgment 1. Project documents
Qualitative qualitative  Risk management plan 2. Data gathering updates
Risk Analysis analysis of risks 2. Project documents  Interviews  Assumption log
and conditions  Assumption log 3. Data analysis  Issue log
and prioritize  Risk register  Risk data quality  Risk register
their effects  Stakeholder register assessment  Risk report
3. Enterprise environmental  Risk probability and impact
factors assessment
4. Organizational process assets  Assessment of other risk
parameters
4. Interpersonal and team skills
 Facilitation
5. Risk categorization
6. Data representation
 Probability and impact
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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

matrix
 Hierarchical charts
1. Meetings
Perform Measure Planning 1. Project management plan 1. Expert judgment 1. Project documents updates
Quantitative probability  Risk management plan 2. Data gathering  Risk Report
Risk Analysis and  Scope baseline  Interviews
consequences  Schedule baseline 3. Interpersonal and team skills
of risks and  Cost baseline • Facilitation
estimate 4. Representations of uncertainty
2. Project documents
implications 5. Data analysis
 Assumption log
for project
 Basis of estimates  Simulations
objectives
 Cost estimates  Sensitivity analysis
 Cost forecasts  Decision tree analysis
 Duration estimates  Influence diagrams
 Milestone list
 Resource requirements
 Risk register
 Risk report
 Schedule forecasts
3. Enterprise environmental
factors
4. Organizational process assets
Plan Risk Develop options Planning 1. Project management plan 1. Expert judgment 1. Change requests
Responses and actions to  Resource management 2. Data gathering 2. Project management plan
enhance plan  Interviews updates
opportunities  Risk management plan 3. Interpersonal and team skills  Schedule management
and reduce  Cost baseline  Facilitation plan
threats to the 2. Project documents 4. Strategies for threats  Cost management plan
project's  Lessons learned register 5. Strategies for opportunities  Quality management
objectives  Project schedule 6. Contingent response strategies plan
 Project team assignments 7. Strategies for overall project  Resource management
 Resource calendars risk plan
 Risk register 8. Data analysis  Procurement
 Risk report  Alternatives analysis management plan
 Stakeholder register  Cost-benefit analysis  Scope baseline
3. Enterprise environmental 9. Decision making  Schedule baseline
factors  Multicriteria decision  Cost baseline
4. Organizational process assets analysis 3. Project documents
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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

updates
 Assumption log
 Cost forecasts
 Lessons learned
register
 Project schedule
 Project team
assignments
 Risk register
 Risk report
Implement Risk Implementing Executing 1. Project management plan 1. Expert judgment 1. Change requests
Responses agreed-upon risk  Risk management plan 2. Interpersonal and team skills 2. Project documents
response plans. 2. Project documents  Influencing updates
 Lessons learned register 3. Project management  Issue log
 Risk register information system  Lessons learned
 Risk report register
3. Organizational process assets  Project team
assignments
 Risk register
 Risk report
Monitor Risk Monitor residual Monitoring 1. Project management plan 1. Data analysis 1. Work performance
risks, identifying and  Risk management plan  Technical performance information
new risks, Control 2. Project documents analysis 2. Change requests
executing risk  Issue log  Reserve analysis 3. Project management plan
response plans  Lessons learned register 2. Audits updates
and evaluating  Risk register 3. Meetings  Any component
their  Risk report 4. Project documents
effectiveness.  Work performance data updates
 Work performance reports  Assumption log
 Issue log
 Lessons learned
register
 Risk register
 Risk report
5. Organizational process
assets updates

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

PROJECT PROCUREMENT MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Plan Procurement Determine Planning 1. Project charter 1. Expert judgment 1. Procurement management
Management what, how and 2. Business documents 2. Data gathering plan
when to  Business case  Market research 2. Procurement strategy
procure.  Benefits management plan 3. Data analysis 3. Bid documents
Prepare 3. Project management plan  Make-or-buy analysis 4. Procurement statement of
procurement  Scope management plan 4. Source selection analysis work
documents to  Quality management plan 5. Meetings 5. Source selection criteria
support vendor  Resource management plan 6. Make-or-buy decisions
selection and  Scope baseline 7. Independent cost
develop the 4. Project documents estimates
procurement  Milestone list 8. Change requests
SOW.  Project team assignments 9. Project documents updates
 Requirements  Lessons learned
documentation register
 Requirements traceability  Milestone list
matrix  Requirements
 Resource requirements documentation
 Risk register  Requirements
 Stakeholder register traceability matrix
5. Enterprise environmental  Risk register
factors  Stakeholder register
6. Organizational process assets 10. Organizational process
assets updates
Conduct Select from Executing 1. Project management plan 1. Expert judgment 1. Selected sellers
Procurement potential sellers  Scope management plan 2. Advertising 2. Agreements
 Requirements management 3. Bidder conferences 3. Change requests
plan 4. Data analysis 4. Project management plan
 Communications  Proposal evaluation updates
management plan 5. Interpersonal and team skills  Requirements
 Risk management plan  Negotiation management plan

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

 Procurement management  Quality management

plan plan
 Configuration management  Communications
plan management plan
 Cost baseline  Risk management plan
2. Project documents  Procurement
 Lessons learned register management plan
 Project schedule  Scope baseline
 Requirements  Schedule baseline
documentation  Cost baseline
 Risk register 5. Project documents updates
 Stakeholder register  Lessons learned
3. Procurement documentation register
4. Seller proposals  Requirements
5. Enterprise environmental documentation
factors  Requirements
6. Organizational process assets traceability matrix
 Resource calendars
 Risk register
 Stakeholder register
6. Organizational process
assets update
Control Manage seller Monitoring 1. Project management plan 1. Expert judgment 1. Closed procurements
Procurement relationship, and  Requirements management 2. Claims administration 2. Work performance
review seller Controlling plan 3. Data analysis information
performance  Risk management plan  Performance reviews 3. Procurement
and manage  Procurement management  Earned value analysis documentation updates
contract related plan  Trend analysis 4. Change requests
changes  Change management plan 4. Inspection 5. Project management plan
 Schedule baseline 5. Audits updates
2. Project documents  Risk management plan
 Assumption log  Procurement
 Lessons learned register management plan
 Milestone list  Schedule baseline
 Quality reports  Cost baseline
 Requirements 6. Project documents updates
documentation  Lessons learned
 Requirements traceability register

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

matrix  Resource requirements

 Risk register  Requirements
 Stakeholder register traceability matrix
3. Agreements  Risk register
4. Procurement documentation  Stakeholder register
5. Approved change requests 7. Organizational process
6. Work performance data assets updates
7. Enterprise environmental
factors
8. Organizational process assets

PROJECT STAKEHOLDER MANAGEMENT

PROCESS DESCRIPTION GROUP INPUT TOOLS & TECHNIQUES OUTPUT

Identify Documenting Initiating 1. Project charter 1. Expert judgment 1. Stakeholder register

Stakeholders stakeholders, 2. Business documents 2. Data gathering 2. Change requests
interest, power and  Business case • Questionnaires and surveys 3. Project management plan
expectations  Benefits management • Brainstorming updates
plan 3. Data analysis  Requirements
3. Project management plan • Stakeholder analysis management plan
 Communications • Document analysis  Communications
management plan 4. Data representation management plan
 Stakeholder engagement • Stakeholder mapping/  Risk management
plan representation plan
4. Project documents 5. Meetings  Stakeholder
 Change log engagement plan
 Issue log 4. Project documents
 Requirements updates
documentation  Assumption log
5. Agreements  Issue log
6. Enterprise environmental  Risk register
factors
7. Organizational process assets
Plan Strategies to Planning 1. Project charter 1. Expert judgment 8. Stakeholder engagement
Stakeholder effectively 2. Project management plan 2. Data gathering plan
Management engage stakeholders  Resource management 3. Benchmarking

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 ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

throughout the plan 4. Data analysis

project life cycle,  Communications  Assumption and constraint
based on the management plan analysis
analysis of their  Risk management plan  Root cause analysis
needs, interests, and 3. Project documents 5. Decision making
potential  Assumption log  Prioritization/ranking
impact on project  Change log 6. Data representation
success  Issue log  Mind mapping
 Project schedule  Stakeholder engagement
 Risk register assessment matrix
 Stakeholder register 7. Meetings
4. Agreements
5. Enterprise environmental
factors
6. Organizational process assets
Manage Issue Executing 1. Project management plan 1. Expert judgment 1. Change requests
Stakeholder management  Communications 2. Communication skills 2. Project management plan
Engagement with management plan  Feedback updates
stakeholders  Risk management plan 3. Interpersonal and team skills  Communications
 Stakeholder engagement  Conflict management management plan
plan  Cultural awareness  Stakeholder
 Change management  Negotiation engagement plan
plan  Observation/conversation 3. Project documents
2. Project documents  Political awareness updates
 Change log 4. Ground rules  Change log
 Issue log 5. Meetings  Issue log
 Lessons learned register  Lessons learned
 Stakeholder register register
3. Enterprise environmental  Stakeholder register
factors
4. Organizational process assets
Monitor Monitoring overall Monitoring 1. Project management plan 1. Data analysis 1. Work performance
Stakeholder project stakeholder and  Resource management  Alternatives analysis information
Engagement relationships and Controlling plan  Root cause analysis 2. Change requests
adjusting strategies  Communications  Stakeholder analysis 3. Project management plan
and plans for management plan 2. Decision making updates
engaging  Stakeholder engagement  Multicriteria decision analysis  Resource
stakeholders plan  Voting management plan

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ITTO Trick Sheet: Based on PMBOK GUIDE 6th Edition

2. Project documents 3. Data representation  Communications

 Issue log  Stakeholder engagement management plan
 Lessons learned register assessment matrix  Stakeholder
 Project communications 4. Communication skills engagement plan
 Risk register  Feedback 4. Project documents
 Stakeholder register  Presentations updates
3. Work performance data 5. Interpersonal and team skills  Issue log
4. Enterprise environmental  Active listening  Lessons learned
factors  Cultural awareness register
5. Organizational process assets  Leadership  Risk register
 Networking  Stakeholder register
 Political awareness
6. Meetings

Contact!
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