TERMINATION CHECKLIST

(for line manager use only)

This checklist is a general guideline to process a termination. There may be additional requirements per the dept that
should be followed. This checklist may be kept in the files as needed.

Employee name:
Employee number:
Department:
Line Manager:

Before Termination Date

1 Request termination agreement or notice from payroll if needed (advance notice is required)

2 Enter Termination Info into Payroll System

Update last working day
Confirm unused/overused annual leave
Note any other deductions (i.e. pro-rated visa costs, medical check, etc.)
Note date of early payment (if needed) for international staff only
* at least two weeks advance notice for early payment

3 File the signed resignation letter from employee (mandatory for resignations)

4 Academic international staff only - Notify REM/PM

5 Finance Department Review -check outstanding IOUs, return Company credit cards (if any) etc.
Email regional finance and include English Name, Chinese Name, and Employee number
SH Fiona Zhang, fiona.zhang@ef.com
BJ Huihan QI, huihan.qi@ef.com
SZ Grace Sun, grace.sun@ef.com

6 International Staff Only - notify staff regarding visa cancellation process as per region
*see visa details on separate sheet

7 Handover: Work Responsibilities

Computer Files
Contact details regarding customers and suppliers
Other proprietary information

8 Handover: Property return to Office

Security items: security cards, office and/or desk keys
Headset

9 Handover: Property going to IT

Laptop Computer and accessories
Do not keep and reissue laptops. Return to IT for reformatting, tracking and reissue.

10 Send NEMO to "Request IT Support" requesting:

Redirect or remove email address
Archive files

11 Remind the staff of the commitment of confidentiality and non-solicitation

After Termination Date

12 Remove user name from EF Systems:
Sales systems, production systems, financial systems, OBOE etc.

Manager:
Date:
Multiple entry residence permits (Visas)

All our international employees who have completed the initial visa process have a multiple entry residence permit
also known as an "employment visa" in their passport. This visa has been issued by the Municipal Public
Security Bureau (PSB) but has been applied for and sponsored by the company.

When an international employee resigns before their contract expiration we ask that they submit their passport
for visa cancellation and conversion to Stay Permit. This is part of EF's standard exit procedures and the cost
is deducted from their final pay. It is the company's responsibility to cancel the visa when the work relationship
is over. The various government bureaus have asked us to strictly comply with this procedure.

It is the center or line manager's responsibility to discuss this cancellation process with their departing
staff. After discussion, arrangements can be made with the regional visa officer.

Stay Permit will be a zero entry visa (i.e. departing employee can only leave the country and not re-enter).
We are not allowed to apply for any other type. Should the departing staff want to return to China, he/she will
need to apply for a new visa. The duration of Stay Permit and the process to obtain it are different
per region. The basic details are below. Please discuss with departing employee and coordinate with
your regional visa officer.

Shanghai Beijing Guangzhou Shenzhen

Documents
required Passport Passport Passport Passport

1 passport photo (2x2 on white

background),
Application form for cancellation
of Alien Employment Permit with
teacher's signature
*Valid registration form of
temporary residence
flight intinerary (if applicable)
1 passport photo (2x2 on
white background),
*Valid registration form of
temporary residence
Photo receipt
*Valid registration form *Valid registration form
of temporary residence of temporary residence

Days to process 8 business days 7 business days 7 business days 8 business days
With flight itinerary - a
couple of days after the flight
departure date (not more Duration of visa will be
Duration of than thirty days from time of 30 days from time of from 20 to 30 days,
tourist visa 30 days from time of submission submission) submission dependent upon PSB
if no intinerary - no
guarantee as to what PSB
will issues- generally 14
days or less
In person police interview is
Additional In person police interview is In person police
required for South African
requirments required interview is required
teachers
* Valid means that the "date of visa validity" should match current visa expiration date and it has an online record in municipal PSB's online system
municipal PSB's online system