5.

Handover requirements
Revision 2 (May2018)

Monash input field

Project Manager input field

Handover
Type
Reference

HR-1 O&M Manuals (all trades)

HR-2 Asset Register (all trades)

HR-3 Drawings (all disciplines)

HR-4 BIM building models

HR-5 Site surveys

HR-6 Security

HR-7 Space management

HR-8 Quick Sheet Reference Guide

HR-9 Building User's Guide

HR-10 Permits & Certificates

HR-11 MDCS

HR-12 Bank Guarantee

The asset register must be issued in electronically, both individually in excel format
and as part the O &M manual (pdf).

The asset register must show all system variations (must list of all assets installed and
removed in thefor
O&M Manuals project) and ensure
all services, plant all
andrelevant assets
equipment, asare recordedforasthe
necessary shown in the
efficient
prescribed template. and repair of installations within the completed contracted
operation, maintenance
works.
Items
O & MtoManuals be recorded:- must be supplied electronically in PDF bound as a complete manual
including cover page arranged intuitively with coherent index. No. of hard copies
-Requirement(s) Asset location including campus, building, floor and room number
-AsAsset Identification (MUManuals
barcode)must include:- required
a minimum, the O&M
-1.Asset addition/removal (if removal, only the location and MU barcode is required)
Introduction
-2.Asset Work,type
Health & Safety
-3.Asset description
Certification and QA
-All
4.Manufacturer handover drawings must: - Meet the requirements outlined under Items B 17 of the
Equipment Electronic Submission
-MDCS
5.Model Training only
--6.Serial Include number
For Construction
Functional Control Description and As Built drawings
-7.-Quantity Include all drawings
Commissioning Testfor all disciplines, e.g., architectural (including furniture layout),
Data
-partition,
8.Condition joinery, structural,
Manufacturer's Data signage and wayfinding, external fabric, electrical services,
-mechanical
9.Additional Maintenance comments
services, hydraulic
(supplier's services, fire
recommended services, data,
maintenance landscape
per system architectural
organised by Electronic Submission
-(including
element Photo component)
external furniture and artwork siting), etc. only
--10.
All Equipment
OnBIM models
architectural
Asset or component
Registersproduced
As(see during
BuiltHR-2)
drawings,the project
include
-supplied in must be finalised
space/room
approved to reflect
polylining
template the completed
of space/room Electronic Submission
-A
details
boundaries
11.detailed Parent ofMU
Drawings the barcode
works.
- Include
site (see
survey The BIM models
allis supporting
HR-3) must include
documentation
to be completed architectural,
with the of
at the conclusion structural
handover and
drawings
construction, with (e.g.,
the only
-building
finishes,
12. Asset
Sparefunction
services
furniture,
parts and
(MEP)equipment/area
fixtures
list models
& and
equipment
following features to be recorded as part of a GIS database: serviced
handed over
schedules, as a federated
landscape model.
planting BIM
plans, model
artwork N/A
--13.
should Purchase
specifications) include
Warranties
surface and price Room boundaries
& Guaranties
above ground andtospaces
features Monash forUniversity
FM and Energy
Surveyanalysis.
TechnicalModels
-Requirements
should Asset replacement
focus on
- Be issued asStandard well value (ARV)
attributed families for MEP and facade
a complete Drawings package(DWG format), in addition to being elements. Remove N/A
--included
Installation
worksharing in thedate
(de-centralize
respective
groundtrade the model) before handover.
above
Security
-Technical
Economic
and
require below
life architectural AsO&M
servicesBuiltandManual(PDF)
utilities
drawings, to Monashonly
showing University Survey
room outline and
-doorways
Xrefs must be bound,
Requirements one sheet
Standard /drawing per file N/A
Space
- Periodic for
management Security interface. Supplied in .dwg
requirements must include Room Area schedule, Space use,
testing requirements
-Room Type, Capacity,
Approximate replacement Occupancy
date etc. for reporting by the Planning Information and N/A
Analytics
-Where
Warranty ofendthe division.
date
instructions are complex, the supplier must, in addition to the complete O&M
- Additional assetaspecific information e.g. power 4 (laminated)
Manual,
For a newprovidebuilding, single double
a Building sidedguide
User’s sheet quickrating
including
kW, motor
reference guide.
information
Kw, cooling
relevant to users,
capacity, heating capacity, refrigerant type etc.
worded in simple, plain English, free from extraneous detail to meet the intent of 1
All permits,
Green Star as relevant
well asoccupant certificates,
its compliance relevant final inspection certificates and
requirements. Electronic Submission
other compliance certificates are to be supplied electronically in PDF Individually and
only
as part of the O&M
Documentation & DataManual.not meeting the requirements outlined in the MDCS including
N/A
the required naming conventions (B17.03.02) and file types will be rejected.
Relevant and final bank guarentee's will be witheld until documentation required by
N/A
this section are supplied in the required formats and conventions.
Electronic copies Electronic formats required
Response Comments
required (File types)

.pdf & native file format(s)

1 including .docx, .dwg
and .xlxs

2
(as Asset
2 Lists .xlxs & .pdf
package)
(as part of the
CAD drawings (.dwg) & .pdf
Drawings package
only) .rvt (preferred) or native file
2
format
2 .dwg, .pdf & native file format

2 .dwg

2 .xlxs & pdf

1 .docx & .pdf

2 .docx & .pdf

1 .pdf

N/A N/A

N/A N/A
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