Proposed Budget for Exhibition Cum Buyer Seller meet for Handloom Pr

S.No Description Qty

i Stall

1 JBL Top 15"

2 Conference speaker 12"
3 Podium mic
4 Cordless mic
8 Electric Board
9 Laptops, Printers

iii IT & Web development ( 2 days)

1 Social Networking update

2 Special Website
3 Blogs
4 Daily News Bulletins

V Publicity (2 days)

1 Press Meet - Invite Media & News Tracking

Brochure , Panels , Gift items , Placards , CD Presentation and
2 Posters
3 Delegate and Media Souvenir
Communication Materials - Invitation Cards, Boucher, Report, Flex
4 design, Guest Badge, Participant ID Card and Media Kit
5 Digital Media Management
6 Publicity Printup - Vinyls and Flyers
7 T Shirt and Caps for Volunteers
8 Press Conference Lunch

VI Photography & Videography ( 2 days)

1 Photography with Canon - 4 Cameraman

2 Videography with Crane - 4 videographer

VII Advertisement

1 TV Advertisement Scroll
2 Outdoor Advertisement

VI Local Transport and Support ( 2 Days)

Walkie Talkie
Car for Media & Local team

Miscelleneous

Total 1
Institutional overheads@12%
Total 2

GRAND TOTAL for 2 Day Event

Salient Highlights and Payment Terms

1) Payment will be 75% Advance of the Grand Total and balance 25% on the Production of Report and
2) Payment via Cheque / Draft in favour of PR Solution payable at Bhopal
3) Any loss/damage to infrastructure by anyone from the side of visiting client end will be billed to clien
4) Any Cancellation and alteration in programme should be informed before 4 days of final program
5) Any change in Count of Attending employees/ participants to be intimated 5 days in advance else it
6) All applicable Taxes will be Extra
7) The Cost is on Best Efforts Basis without the Exact Venue Layout and program setup details and ma
8 PR Solution Event Management Company will post Own Attendants for Coordination and Event Sch
9) Any contigency based costs or sudden cancellations will be accounted for and presented to the orga
 Date : 2-8-2014

Seller meet for Handloom Products at Bhopal

Commercials (Unit Rate) Total Costing

46000
8000
5500
8300
6800
1200
9300

16000
25400
8000
19500

26820

10000
35000

65810
26740
7850
18647
15000

26500
33200

26457
150000
 9000
12400

20000

827223
99266
926489

926489

ance 25% on the Production of Report and Invoice

ble at Bhopal
of visiting client end will be billed to client and payable
formed before 4 days of final program
to be intimated 5 days in advance else it'll be charged on higher side/pre-stated number,whichever is higher

Layout and program setup details and may increase or decrease from stated quote
tendants for Coordination and Event Schedule Management at no extra cost
e accounted for and presented to the organisers,including any damage to agency resources or props
ver is higher