PROCEDURE FOR PLANT AND MACHINERY BREAKDOWNS AND MAINTANANCE

 The Engineering Manager, Plant Manager, Fitters, Mining supervisors, line supervisors shall be
responsible for break downs and the maintenance of the plant and machinery at the mine site.
 Call out log book shall work as the job card for communication between supervisors, fitters and
the Engineering manager.
 Small breakdowns shall be communicated up to HOD level but bigger break downs which may
stop operations shall be reported immediately to the Technical director and the CEO.
 There shall be a standby vehicle in place which shall ferry maintenance team to attendant
breakdowns and this vehicle shall not be used for other tasks other than standby duties.
 No breakdown or maintenance shall take place without logging such information in the
maintenance log book and the breakdowns log book.
 The call out book shall clearly indicate time a breakdown has occurred, time the call out was
done, time the break down was attended to and time the break down was fixed with time of
release for operations.
 The standby truck shall not be allowed to delay even with 10 minutes to pick the fitter or parts
required to fix the problem.
 The plant operator or the machine operators shall not leave site of where the fitters are fixing
the breakdown so as to allow assistance with some information of problems faced.
 In completion the fitter and the driver shall test together the machines for a period of about 30
minutes to be sure everything has been sorted in case of major breakdowns.
 Break downs shall be sorted on site unless if there is need to get technical assistance from other
hired engineers if the situation worsens.
 On daily bases drivers shall do machine inspections using the checklist and any possible
stoppages shall be reported immediately.
 During inspections if the breakdown is predicted of causing harm the operations may be
suspended with the plant manager, mining supervisors and the technical director and such
stoppage shall be reported immediately in the office of the CEO.
 In every 3 working days fitters should stop machines each for a time of about 10-20 minutes for
maintenance checks.
 Major maintenance shall be done according to set working hours, mileages and weekly
maintenances.
 Radios and phones shall be used to communicate in case of breakdowns and call outs.
 Communication log books namely maintenance book, inspections book, plant examination book
and the checklists shall be filled and shall be readily available for inspection by other managers.

END…………….