TOPIC 3

TRAVELLING AND TRANSPORTATION

Travel Vocabulary: Using English for Travel

Travel vocabulary is one of the most useful areas of language learning today, as more
people than ever are travelling far and wide for business and pleasure. There are many useful
words and phrases we use when travelling and dealing with transport.Although our travel plans
have been put on hold for a while due to the Coronavirus pandemic, the world is slowly starting
to open up again. This means we need to be ready with our travel language and vocabulary for
when we can get a flight, a bus or a train!
For non-native speakers, travel vocabulary is a particularly useful topic of study and
always a popular subject, allowing you to enjoy organising your travels without worrying about
language issues.Explore travel vocabulary here and learn useful vocabulary related to travelling
and using public transport. We have included useful words related to using trains, buses, cars,
taxis, planes and boats, so you can have your travel phrases covered, whatever your mode of
transport.  

General English Travel Vocabulary:

 to arrive, to depart, to leave, to stay,
 to cancel, cancellation, cancelled, delay, delayed
 to book, to reserve, reservation, to cancel a reservation
 holiday, business trip
 suitcase, bag, luggage
 trip, journey, to travel, map
 travel agent, brochure
 ticket office, fare, price, single/return ticket
 by foot, on foot
 travelling by plane, by train, by taxi, by car, by boat
 roundabout, road, traffic lights, speed limit, junction, cross roads, road signs

Transport Vocabulary and Useful Phrases:

Car
Wheels, steering wheel, dash board, indicators, headlights, roof, bonnet, boot, engine, battery,
windscreen wipers, garage, car mechanic, petrol station, service (a ‘check up’ for a car).

Bus
Double decker, single decker, passengers, bus driver, bus stop, bus station, bus conductor, coach,
luggage hold, bus lane.

Bus travelling phrases:

the next stop, the last stop, to get on/off the bus, to buy a ticket.
Train
Train station, platform, track, level crossing, locomotive, underground, cross-country, local, return,
single, ticket, carriage, first/second class, train driver, ticket inspector, waiting room, seat, timetable,
guard, season ticket, fare, travel card, buffet car

Train travel phrases:

 to catch a train, to check the timetable, on the platform, to travel cross-country
 to get on the train, to embark, to set off (on a journey)
 to get off the train, to disembark, to alight
 ticket machine – a machine where you can buy your train tickets
 ticket gate – a mechanical gate blocking access, where you need to insert your ticket to pass
through
 the buffet car – a carriage on a train where you can buy drinks and snacks

Taxi
Cab, black cab (official English taxi), fare, taxi rank, taxi driver, tip (noun and verb)

Taxi travel phrases:

 to hail a taxi / to flag down a taxi (when you raise your arm to get a taxi driver’s attention to
encourage it to stop in the street)
 to pay the fare (the fare is the fee for the journey)
 to tip the driver (verb) / to give the driver a tip (noun)

Plane
 Aeroplane, airport, airline, wing, runway, pilot, gate, passport, excess baggage charge, cabin
crew, flight attendant, air steward/stewardess, security, turbulence, seatbelt
 take off, landing
 turbulence (uncomfortable, sudden movements of a plane due to air pressure/temperature
changes)
 hand luggage (luggage you take into the cabin with you)
 hold luggage/checked luggage (luggage you check in for stowage under the aircraft)
 over-head locker (where you can put your hand luggage)
 boarding card, customs, departures, arrivals, lounge, aisle seat, window seat, check-in, in-
flight movie, in-flight entertainment
 terminal 1, terminal 2 / T1, T2 (a terminal is where passengers go to buy tickets, check in
luggage, go to their boarding gate etc.)
 boarding gate – where passenger go to board the plane (i.e. to get on the plane), located
inside the terminal building

Plane travel phrases:

 to put luggage/bags in the hold
 to board the plane
 prepare for take off, the plane will be taking off in 30 minutes
 prepare for landing, the plane will be landing in 20 minutes
 to fasten your seatbelt, to buckle up (‘buckle up’ is slang for ‘fasten your seatbelt’)
 the flight was quite turbulent, to experience some turbulence, there was some light/heavy
turbulence
  “How was your flight?”
 “It was good, thanks, except there was some turbulence during the descent that made me spill
my drink!”
 “Great – it was a smooth flight and I slept most of the time.”
Boat
Ferry, cruise ship, harbour, deck, port, sea, ocean, cabin, captain, sail, sea  sickness, crossing, on
board, life belt/jacket, foot passenger, buffet, port side, starboard
 The difference between a boat and a ship: boats are small to mid-sized vessels, often
used for pleasure trips. Boat is also a generic term for water vessels. Ships are
normally larger and are used to carry cargo, passengers or smaller boats.

Boat travelling phrases:

 to embark (to get on the boat) / to disembark (to get off the boat)
 ‘choppy’ seas / rough seas / strong waves
 calm waters / still waters
 to sail, to have a good crossing (a ‘crossing’ is when you go from one place to another on a
boat/ship) – e.g.  “Did you have a good crossing?”
 to go out on deck (to go outside on the ship)
 welcome aboard/on board (you might hear this when you embark for the first time)
 the captain’s table (where the captain sits at dinner – sometimes passengers might get an
invitation to site at the captain’s table at some point during their cruise)
 Plain sailing’ is an idiom that means an event that goes smoothly: ‘It’s all plain sailing from
here’

English at the Train Station

Useful travelling vocabulary for using the train, including phrases you may want to say, phrases you
may hear and comments you might want to make about travelling by train:

Phrases you may want to say

I have a reservation. I am travelling/flying to Paris

I booked my ticket online. Can I take this on board as hand luggage?

I have my boarding pass here. Could I check this into the hold, please?

Here is my passport. where is the departure lounge?

Which gate does my flight leave from? Can you tell me where ‘arrivals’ is?
I’d like a window seat / I’d like an aisle seat, Could you tell me where the ‘departures’ lounge is,
please. please?

Phrases you may hear at airports

Can I see your boarding card, please? There will be an excess baggage charge.

Do you have your booking reference number? Please make your way to departure gate 12.

Are you carrying any liquids? The flight has been delayed/cancelled.

Did you pack your bags yourself? Last call for passenger Smith.

You will need to check that into the hold. Please place your suitcase on the scales.

TOPIC 4
 REPORTING EVENT OF BUSINESS ENGLISH

The meaning of reporting event

Event reporting involves producing a report after an event has concluded in order to
assess whether the objectives of the event were met. An event report should also identify areas
for future fine tuning and improvement. This is a key means by which organizations are able to
make assessments as to whether changes in their operational procedure are needed. Event reports
are sent to the sponsors of the event and should be tailored towards the needs and interests of the
sponsor.

An event report can have many forms, but the purpose is the same, to prove event
success. It can be a report, a presentation, or even an email. While format matters, the most
important aspect of event reporting is to provide stakeholders with data on how the event met
(and succeeded!) event goals. The event report can be thought of as the follow-up to an event
proposal. Where the proposal outlined event purpose, goals, and budget, the event reporting
guide is the follow-up.  It is a document that reviews the success and impact of your meeting or
event and identifies growth highlights.

Create a Standard Event Reporting Guide

Not all events are the same. From small internal trainings to multi-day conferences, each event
seeks to accomplish a different goal. But, even with different event types, the process for
planning and reporting on events largely stays the same. Standardization can help align your
meeting and event programs to improve them as a whole. It can also provide a common language
to speak about event success that stakeholders will understand. Event reports should cover the
same points regardless of the event, with slight variations here and there.

Benefits of an Event Reporting Template

 Consistency across meeting and event planners

 Clear expectation of how to close out an event

 Standard language to explain success

 Cuts down on time spent creating a report from scratch after each event

Don’t get bogged down in the details - focus on growth highlights

It’s natural to want to include all event details about the event (classic everything but the kitchen
sink syndrome), but the purpose of an event report is to convey to stakeholders why the event
mattered, what the successes were, and what challenges to review for next time. It’s not about
the details, but about the big picture. That doesn’t mean that details don’t matter but take care
when editing what goes in the report. And, if you want the reporting guide to be a complete
account of the event, utilize an appendix. Keep the high-level information up front and send the
complete list of all sessions to the back.  
What to Include in an Event Report

The hardest step is creating a template. We’ve broken down the basic sections that could be
included in an Event Report.  Remember, data and analytics factor into every aspect of the
report. While we’ve outlined a way to organize your event thoughts, always include data when
possible.

Target Audience

Before writing your event report, it’s important to identify the target audience. Each stakeholder
will want to know something different about the event and will define event success. The target
audience won’t be included in the actual report but knowing from the start will help you
understand who should be in post-event meetings and receive the report. For instance, the CMO
might care about social media reach while a sales leader wants to know how many leads were
captured at the event. Your job is to make the event matter to each stakeholder. To do that, you
need to understand their motivation and the language they speak. 

Who will read this report? Identify individuals from different departments.

 C-Suite
 Sales
 Marketing
 Event Team

Event Name

Include the event name, date, and location.

Team

Who planned the event and what were their roles? Showing who managed food and beverage or
who was in charge of scheduling staff allows stakeholders to direct questions to the correct
individual or give praise. The team worked hard, give them credit for the jobs they did. 

Mission Statement or Event Objective

The event objective and primary goals should have been identified before the event in the early
planning stages. Pull them into the report early to refresh the team on the measures of event
success. They will guide the rest of the event report and show success or identify areas of
improvement.
Attendee Demographics

Show who attended the event. Was the audience you were targeting who attended the event?
Include the target demographic and personas, the various types of personas (sponsor, exhibitor,
attendee), and any other interesting data gathered during the event.

Event Agenda

Include a quick overview of the event agenda or consider including it in the appendix.

Budget

Everyone understands the language of dollars and cents. The event budget is not the primary
indication of event success, but it is important. Consider including an abbreviated budget that
highlights the basics. Did the event stick to the budget? Did what the event make money?
Include the full budget in the appendix. Your C-Suite will probably be most interested in the
budget. 

Data and Analytics: Numbers to Include

Your event report can take any form. Whether you lead with big wins or an event summary is up
to you. There is no right or wrong way. Creating a concise guide that is easy to skim is the key.
We’ve identified some data points that can be included in your event report. These help to prove
success across many departments and functions.

Attendance

 Final attendance numbers broken down by demographic

 Final registration numbers

MQLs/Pipeline/Bookings

 Number of qualified leads
 Money in pipeline or bookings as a result of event
 Insights on products/sessions/event of interest

Trade Show Recap

 Number of appointments scheduled and attended

 Number of leads scanned
 Foot traffic to booths
 Number of meetings per exhibitor
Event Marketing

 Number of people reached on social media with advertising value compared to prior year
 Number of visits to social profiles from event posts
 Number of new followers
 Total reach

Attendee Satisfaction Based on Survey Results

 % satisfied
 % attending the next year (if repeat event)
 Testimonials

Event Content

 Highest attended and lowest attended sessions

 Session scores and survey responses

Sponsorship

 Budgeting breakdown of sponsorship

 Increase from previous year
 Sponsorship satisfaction and desire to sponsor in the future

Sample Event Report

Your event report should work for you. Below is a sample Table of Contents with one way to
organize an event reporting guide.

Sample Event Report Table of Contents

Title Page

 Event Name
 Event Date
 Event Location

Executive Summary

 Event Summary

High-level achievements

 Post-Event Recommendations:
 - Introduction

- Event Planning Team

- Event Mission Statement or Objectives

- Event Budget

- Event Information

 Venue
 Accommodation

Agenda

 Content and Speakers

 Staffing
RESOURCE AND DATE

http://repositori.kemdikbud.go.id/19915/1/Kelas%20XI_Bahasa%20Inggris_KD
%203.1%20%284%29.pdf On July 2022

https://bobo.grid.id/read/082840632/contoh-ungkapan-dan-dialog-agreement-
dan-disagreement-dalam-bahasa-inggris?page=all 5th Oct 2020

https://www.businessenglishebook.com/business-english-lessons-activities/
expressing opinions-lesson/