CARSHOWROOM

CAR SHOWROOM MANAGEMENT SYSTEM 2019
CHAPTER-01
INTRODUCTION
1. Introduction
AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

Page 1
 1.1 Detail of project
Our project car showroom management system includes managing the details of cars, customers,
employees, and storing the details into the system in a computerized way.
The modern industrial world is very much advanced in technology and the competition in the world is
intense.
The management system has been developed to override the problems prevailing in the practicing
manual system.
This software is supported to eliminate and, in some cases, reduce the hardships faced by the existing
system; moreover, this management system is designed for the particular need to carry out operations in
a smooth and effective manner. This kind of system reduces as much as possible type of errors while
inserting the data. Every organization, whether big organization or small organization, has challenged
to overcome all the loop holes of its management system.
This is designed to assist in strategic planning, and will help you ensure that your organization is
equipped with the right level of information and details for your future goals. Also, for those busy
executives who are always on the go, our system comes with remote access features, which will allow
you to manage your workforce anytime, at all times.
This kind of management system will ultimately allow you to manage the resources in a better way.
 Features of the project
 It provides error message while entering invalid data.

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 No formal knowledge is needed for the user to operate this kind of management
system.
 Thus, it is a user-friendly management system.
 This system reduces the manual work and the number of employees.
 This system automates the complete management process included in car showroom;
a systematic approach is required to manage all the details regarding customers,
employees and related car details.
 1.2 Overview of project
 This project is related to car showroom management system.
 The facilities available in this project are as mentioned below:
 Maintaining records of the customers

 Maintaining car details of the car showroom
 Maintaining records of bookings
 Maintaining records of payments
 Maintaining records of car services
 Maintaining records of car test drive
 Providing the payment details to customer
 Providing back up data as per the management system requirement 
Maintaining employee details
 Specifications of project
 In this project the collection of data is from different car companies.

 Result of purchase and sales is automatically updated in the database.

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 The car services details, car registration details, car model details are updated to the database
automatically.
 The administrator can search a customer’s record by entering the customer ID.
 Related sales reports are stored into the database.

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CHAPTER-02
SYSTEM ANALYSIS

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System Analysis
 3.1 Existing System
 In the existing system of car showroom management, the details regarding the
management quota are stored manually.
 This kind of system provides no direct role for the higher officials.
 In this type of system, the procedure to maintain the details of the management is
highly complicated.
 This existing system of management is very time consuming and requires man power;
all the work is done on paper.
 The whole session is stored in register and at the end of the session the reports are
generated.
 Thus, we are not interested in generating report in the middle of the session
organization as per the requirement because it takes more time in calculations.
 The existing system only provides text-based interface which is not user friendly as the
graphical user interface.
 Since the system is implemented in manual the response is very slow.
 Disadvantages of the existing system:
 Not user friendly:

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The existing system is not user friendly because the retrieval of the
data is very slow and the maintenance of the data is not done in an
efficient manner.
 Difficulty in report generating:
We require more calculations to generate the report so it is generated

at the end of the session.
 Manual control:
All calculations are carried out manually and the maintenance of the
data is manual thus there is greater chance of errors.
 Lots of paper work:
The present existing system requires lots of paper work. Loss of even
a single register or record will lead to difficult situations because all
papers are needed to generate the report.
 Time consuming:

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Since all the management work is done manually, we cannot generate

the report in the middle of the session organization as per the
requirement and thus it consumes a lot of time.
 3.2 Proposed system
The aim of the proposed system is to develop a system of better and improvised
facilities.
The proposed system can overcome all the limitations of the existing system and it
also provides proper security and reduces the manual work.
The following are the qualities of the proposed system,
 Minimum time required for all the various processing.

 Greater efficiency.
 It is reliable.
 No loss of data.
 No manual data entry is required.
 Security of data and thus there is no loss of data.
 User friendly and more interactive.
 Data accuracy.
 Ensures data security to the user.
 Proper control of the administrator.
 Minimum time is required to operate.

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The proposed system has the following requirements,
o System needs to store information of every new entry of car sold and purchased by
the customer.
o System needs to help the internal staff to keep the information of the sales and find
them as per the queries.
o System needs to maintain quantity record. o System needs to update and maintain
records. o System needs to keep record of customers. o System needs to keep record
of employees.
o System needs to keep records and details related to all cars. o System needs to update
and delete the records. o It needs a security system to prevent data loss.
o System needs a search area.
 3.2.1 The advantages of the proposed system
 User friendly:
The software of car showroom management system has a very user-friendly

interface.
The user feels easy to work on it. The software provides accuracy along with a
pleasant interface.

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The retrieval and the storing of information is fast and data is maintained in an
efficient manner.
 Reports are generated easily:
Reports can be easily generated in the proposed system so the user can
generate the report as per the requirement organization in the middle of the
session.
 Paper work not required:
Moreover, work becomes very less and fast because there is no need to keep
data on papers.
All the data is stored on the computer and reports are generated through
computers.
 Computer operator control:
Computer operator control will be there so there is no chance of errors.

Moreover, storing and retrieving of information.
 Enhancement:
The main objective of car showroom management system is to enhance and

upgrade the existing system by increasing its efficiency and effectiveness.
The software improves the working methods by replacing the existing manual
system with computer-based system.

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 Automation:
The car showroom management system automates each and every activity of
the manual system and increases the throughput.
Thus, the response time of the system is very less and it works very fast.
 Accuracy:
This system provides the user with a quick response with very accurate
information regarding the users.
It provides any details in an accurate manner as and when required.
 Maintenance:
It reduces the cost of maintenance.
 No redundancy:
In the proposed system utmost care is taken that the information is not
repeated anywhere in the storage.
This would ensure economic use of storage space and consistency in the data
stored.

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 Protected:
Data is protected with the help of login system.

Thus, any unauthorized person cannot access the data.
 3.3 Analysis
Analysis is a process of gathering and interpreting facts, diagnosing problems and the
information about the car showroom management to recommend improvements on the
system
It is a problem-solving activity that requires intensive communication between the system

users and the system developers.
 3.3.1 System Analysis
System analysis or study is an important phase of any system development process. The
system is studied to the minutest detail and analyzed. The system analyst plays the role of the
interrogator and dwells deep into the working of the present system.
The system is viewed as a whole the input to the system is identified. The outputs from the
organizations are traced to the various processes. System analysis is concerned with
becoming aware of the problem, identifying the relevant and decisional variables, analyzing

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and synthesizing the various factors and determining an optimal organization at least a
satisfactory solution organization program of action.
A detailed study of the process must be made by various techniques like interviews and
questionnaires. The data collected by these sources must be scrutinized to arrive at the
conclusion.
The conclusion is an understanding of how the system functions. Now the existing system is
subjected to case study and problem areas are identified.
The designer now functions as a problem solver and tries to sort out the difficulties that the
enterprise faces. The solutions are given as proposals.
The proposal is then weighed with the existing system analytically and then the best one is
selected.
The proposal is presented to the user for an endorsement by the user. The proposal is
reviewed on user request and suitable changes are made.
This is the loop that ends as soon as the user is satisfied with proposal.
Preliminary study is the process of gathering and interpreting facts using the information for
further studies on the system.
Preliminary study is a problem-solving activity that requires intensive communication

between the system users and system developers. It does various feasibility studies.
In these studies, a rough figure of the system activity can be obtained, from which the
decision about the strategies to be followed for effective system study, and analysis to be
taken.
 3.3.2 Feasibility study

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All projects are feasible given unlimited resources and infinite time. Study and analyzing all
the existing organization required functionalities of the system.
Feasibility study includes consideration of all the possible ways to provide solution to the
given problem.
The proposed system must satisfy all the user requirements and should be flexible enough so
that the future changes can be easily done based on the future upcoming requirements.
 3.3.2.1 Operational feasibility
The proposed system is fully graphical user interface based that is very user friendly and all
inputs to be taken are all self-explanatory even to a layman.
 Easy retrieval can be done in this system

 No special courses are required for an operator to operate the system.
 One operator is enough to operate, instead of many.
 3.3.2.1 Economic feasibility
This is a very important aspect to be considered. We decide the technology

based on minimum possible cost factor.

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Overall, we have estimated that the benefits the organization is going to
receive from the proposed system will surely overcome the initial costs and
later on running cost for system.
 All the hardware and software cost have to be borne by the organization.
 It reduces the cost of manual records by replacing it with the electronic system.
 It needs any one operator to operate instead of a group of employees.
 It costs initial investment but later it needs only proper maintenance.
 3.3.2.2 Technical feasibility
This includes study of functions, performance and constraints that may affect the ability to
achieve an acceptable system.
For this feasibility study, we studied complete functionality to be provided in the system, as
described in the system requirements specification, and checked if everything was possible
using different front end and back end.
The specifying equipment’s and software will successfully satisfy the user.

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CHAPTER-03
Software Requirements
and Specification

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4.5 System requirements:
Hardware Requirements:
Processor: i3, i5 and above.

Ram: 1GB
Disk Space: 500MB and above.
Software Requirements:
Operating system: Windows XP, Windows 7, Windows 8, and above.

Databases: Oracle 11g.
Application: Visual Basics 6.0.

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Chapter-04
TESTING

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Acceptance Testing:
This testing is done to verify the readiness of the system for the implementation. Acceptance testing begins
when the system is complete. Its purpose is to provide the end user with the confidence that the system is
ready for use. It involves planning and execution of functional tests, performance tests and stress tests in order
to demonstrate that the implemented system satisfies its requirements.
Tools to special importance during acceptance testing include:
Test coverage Analyzer – records the control paths followed for each test case.
Timing Analyzer – also called a profiler, reports the time spent in various regions of the code are
areas to concentrate on to improve system performance.
Coding standards – static analyzers and standard checkers are used to inspect code for deviations
from standards and guidelines.
Test Cases:
Test cases are derived to ensure that all statements in the program have been executed at least
once during testing and that all logical conditions have been executed.
Using White-Box testing methods, the software engineer can drive test cases that
 Guarantee that logical decisions on their true and false sides.

 Exercise all logical decisions on their true and false sides.
 Execute all loops at their boundaries and within their operational bounds.
 Exercise internal data structure to assure their validity.
The test case specification for system testing has to be submitted for review before system testing

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Chapter-05
System Design

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5.6 Table Structure:
 Login Details
FIELD NAME DATATYPE SIZE constraints

User Type Varchar 50
User ID integer primary key
Password Varchar 50
 Customer Details:
Field name Datatype Size constraints

Customer ID integer primary key
Customer name Varchar 30
Address Varchar 80
Mobile no Number 10
Email ID Varchar 30
Date Of Birth date
Gender Varchar 10

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Product details:
Car ID integer primary key
Car Type Varchar 30 Foreign key
Car Model Varchar 20 Foreign key
Price Number 20
features varchar 20
color Varchar 20
 Test Drive Details:

TDID integer
Test Date Varchar 20
Booking Date Varchar 20
 Admin Details:
First Name Varchar 30
Last Name Varchar 30
Address Varchar 80
Mobile no integer 10
Email ID Varchar 30
Date Of Birth date
Gender Varchar 10
User ID Varchar 10
Password Varchar 20

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 Employee Details:

First Name Varchar 30
Last Name Varchar 30
Address Varchar 80
Mobile no integer
Email ID Varchar 30
Date Of Birth date
Gender Varchar 10
User ID Varchar 20
Password Varchar 20
 Car Service Details:

Service ID Varchar 20
Reg No Varchar 20
Test Date Varchar 20
Service Type Varchar 20
 Booking Details:

Order ID integer

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Customer ID integer Primary key
Car ID varchar 30
Car Price Varchar 20

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Chapter-06
CONCLUSION

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CONCLUSION:
The package was designed in such a way that future modifications can be done easily.
The following conclusions can be deduced from the development of the project.
 Automation of the entire system improves the efficiency

 It provides a friendly graphical user interface which proves to be better when
compared to the existing system.
 It gives appropriate access to the authorized users depending on their permissions.
 It effectively overcomes the delay in communications.
 Updating of information becomes so easier.
 System security, data security and reliability are the striking features.
 The System has adequate scope for modification in future if it is necessary.

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Chapter-07
FUTURE ENCHANCEMENT

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FUTURE ENHANCEMENTS:
This application avoids the manual work and the problems concern with it.
It is an easy way to obtain the information regarding the various products information that are
present in the Super
Primarily, when we request information about a particular product it just shows the company,
product id, product name and no. of quantities available. So, after getting the information we can get
access to the product company website just by a
click on the product name.
The next enhancement that we can add the searching option. We can
directly search to the particular product company from this site. These are the two enhancements that
we could think of at present.

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CAR SHOWROOM MANAGEMENT SYSTEM 2019

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 1.1 Detail of project

 Features of the project

 It provides error message while entering invalid data.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 1.2 Overview of project

 This project is related to car showroom management system.

 The facilities available in this project are as mentioned below:

 Maintaining records of the customers

 In this project the collection of data is from different car companies.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 3.1 Existing System

 Disadvantages of the existing system:

 Not user friendly:

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 Difficulty in report generating:

We require more calculations to generate the report so it is generated

 Lots of paper work:

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

Since all the management work is done manually, we cannot generate

 3.2 Proposed system

The following are the qualities of the proposed system,

 Minimum time required for all the various processing.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

The proposed system has the following requirements,

 3.2.1 The advantages of the proposed system

The software of car showroom management system has a very user-friendly

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 Reports are generated easily:

 Paper work not required:

 Computer operator control:

Computer operator control will be there so there is no chance of errors.

The main objective of car showroom management system is to enhance and

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

It reduces the cost of maintenance.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

Data is protected with the help of login system.

It is a problem-solving activity that requires intensive communication between the system

 3.3.1 System Analysis

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

Preliminary study is a problem-solving activity that requires intensive communication

 3.3.2 Feasibility study

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 3.3.2.1 Operational feasibility

 Easy retrieval can be done in this system

 3.3.2.1 Economic feasibility

This is a very important aspect to be considered. We decide the technology

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

 3.3.2.2 Technical feasibility

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

4.5 System requirements:

Processor: i3, i5 and above.

Operating system: Windows XP, Windows 7, Windows 8, and above.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

Tools to special importance during acceptance testing include:

 Guarantee that logical decisions on their true and false sides.

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES

AL-AMEEN INSTITUTE OF INFORMATION SCIENCES