Empowerment

Technology
Finals

Table of Contents
Lesson 1: Advanced Techniques in Microsoft Word
Lesson 2: Advanced Techniques in Microsoft Excel
Lesson 3: Advanced Techniques in Microsoft
PowerPoint
Lesson 1: Advanced Techniques
in Microsoft Word
1.1: Essentials of Word Processing
Introducing, the Microsoft Word ®
Word processor is an application that allows users to
create, edit, and print documents. One of the most widely
used word processors is the Microsoft Word ®. It is
developed by Microsoft and was released on October 25,
1983. With Microsoft Word ®, you can create random
things like calendar, news teller, invitations, etc.
Microsoft Word ® is a complex program which people use
to perform various functions such as composing, editing,
formatting and saving, and printing. With these functions
you were able correct spelling, grammar, format your text
using boldface and italics, and save your document
electronically to the computer’s hard drive.
1.2: Mail Merge
What’s up with mail merge?
Mail merge is a feature of Microsoft Word ® that allows
you to create documents and combine them with another
document or data file. It is commonly used when we are
sending out advertising materials to various recipients.
Mail merging basically requires two components.
1. Main Document – is the letter that contains the
body of the message we want to convey or send; a
good example would be a letter.
2. Data Source – is the Excel ® spreadsheet containing
the names and addresses you want to merge into a
Word ® document from the data source.
1.3: Inserting Illustrations
What are illustrations?
According to Merriam Webster Dictionary (n. d.), an
illustration is something that serves to illustrate a picture or
diagram that in order to make something clear or attractive.
In Microsoft Word ®, illustrations are various kinds of
materials that is capable of integrating to make your
documents richer, more impressive, and more informative.
Here are some of which:
1. Pictures – these are electronic, “soft copy”, or digital
pictures you have saved in any local storage device.
Here are the three common types of picture files:
a. Joint Photographic Experts Group (.JPG or
JPEG) – is pronounced as “jay-peg”. This type of
image file can support 16.7 million different
colors; suitable for use when working with full
color photographic images.
b. Graphics Interchange Format (.GIF) – is a
type of image that is capable of displaying
transparencies and animation. It only supports
256 colors, however.
c. Portable Network Graphics (.PNG) – is a
type of image that is capable of displaying
transparencies but not animation. It also
supports 16 million colors.
2. Clipart or Icon – is a generally a .GIF; line art
drawings or images used as generic representation for
ideas and objects that you might want to integrate in
your document.
3. Shapes – are printable objects or materials that you
can integrate in your document to enhance its
appearance or to allow you to have some tools to use
for composing and representing ideas or messages.
4. SmartArt – are predefined sets of different shapes
grouped together to form ideas that are organizational
or structural in nature.
5. Chart – is another type of material that you can
integrate in your word that allows you to represent
data characteristics and trends from a dataset.
6. Screenshot – an image of the data displayed of a
computer or mobile screen. These are useful for
integration of a more realistic image of what you are
discussing on your report or manual.
Lesson 2: Advanced
Techniques in Microsoft Excel
2.1: Spreadsheets
Spreadsheet processors
Spreadsheet software (some computer nerds refer it as
spreadsheet processor) enabled a user to edit, sort, and
manage data in an arranged form of rows and columns.
Beyond arithmetic operations, spreadsheet software also
provides valuable tools such as functions that are very
useful in calculating data. Spreadsheets can be used to
determine statistical analysis, compute student’s grades,
keep track business accounts and inventories, and manage
databases.
2.2: Components of a Spreadsheet
So, what are spreadsheets made of?
 Columns – identified with alphabetic headings.
 Rows – identified with numeric headings.
 Cells – are the intersection of rows and columns.
o Cell Reference – also known as the cell
address that identifies a cell on a worksheet.
o Active Cell – the currently selected cell in a
spreadsheet and is indicated by a bold outline
that surrounds the cell.
 Texts or labels – it identifies purpose of a cell, it can
be a brief instruction, a title or caption.
 Number data or constant – a value that doesn’t
change and is directly inserted into a cell,
 Formula – an expression that calculates the value of
a cell(s).
 Mathematical operators – are arithmetic
operators for calculations used in formulas.
 Functions – are predefined formulas that are already
available in spreadsheet software.
o SUM – adds all numbers in a range of cells.
o COUNT – counts the number of cells that
contain numbers.
o MIN – returns the smallest number in a set of
values.
o MAX – returns the largest number in a set of
values.
o AVERAGE – returns the average (arithmetic
mean) of the arguments.
o SUMIF – adds the cells specified by a given
condition or criteria. It follows the syntax:
SUMIF(cells, condition, values)
where:
 cells – the range of cells that you want to
evaluate based on the criteria.
 condition – determines which cells will be
added.
 values – these cells containing numeric
values and the cells to add if the condition
is met.
o AVERAGEIF – returns the average (arithmetic
mean) of all the cells in a range that meat a given
criteria. It follows the syntax:
AVERAGEIF(cells, condition, values)
where:
 cells – the range of cells that you want to
evaluate based on the criteria.
 condition – determines which cells will be
added.
 values – these cells containing numeric
values and the actual set of cells to average.
o COUNTIF – counts the number of cells within a
range that meet a single criterion that you
specify. It follows the syntax:
COUNTIF(cells, condition)
where:
 cells – the range of cells that you want to
evaluate based on the criteria.
 condition – determines which cells will be
added.
o IF – this function is one of the most popular
functions in Excel. It can perform a logical test
and returns one value if true or another value if
false. It follows the syntax:
IF(condition, trueValue, falseValue)
where:
 condition – a value or logical expression that
can be evaluated as true or false.
 trueValue – the value to return if the
condition evaluates to true.
 falseValue – the value to return if the
condition evaluates to false.
Lesson 3: Advanced
Techniques in Microsoft
PowerPoint
3.1: Basics of Presentation Software
The Microsoft PowerPoint, at your
service
Microsoft PowerPoint is a presentation software that
helps you produce an effective presentation in the form of
on-screen slides. It also provides hyperlinks and several
animation styles. Animation and hyperlinks are great tools
in making a presentation more dynamic.
Terms, views, and functions in
Microsoft PowerPoint
 Slide – is a single page of a presentation collectively,
a group of slides that may be known as a slide deck.
The shortcut key to insert a new slide in Ctrl + M.
 Design Templates – are pre-designed graphic styles
that you can apply to your slides.
 Slideshow Button – displays the presentation from
the current slide you are working with. To display the
entire presentation from the start, you can press F5.
 Animation – is a set of effects which can be applied
to text or graphics within a slide.
 Transitions – are motion effects that when in Slide
Show view add movement to your slides as you
advance from one slide to another.
 Presentation Views – these are buttons that you
use to change views into normal, outline, slide sorter,
notes page, and reading views.
o Normal Views – a simplified layout of the page
so you can quickly key, edit, and format the text.
o Note Page View – displays you slide on the top
portion of the page, with the speaker notes for
each slide in the notes panel on the bottom of the
pane.
o Outline View – displays all of the text in a
PowerPoint slide show in outline form regardless
of the design, objects, and animation.
 o Slide Sorter View – allows you to see
thumbnails of all the slides in your presentation
to easily rearrange them.

3.2: Tips in Making an Effective

Presentation
What to consider in making good
presentation?
1. Minimize
Keep slide counts to a minimum to maintain the clear
message and to keep the audience attentive.
2. Clarity
Use font style that is easy to read.
3. Simplicity
Use bullets or short sentences.
4. Visuals
Use graphics to help in your presentation but not too
many to distract the audience.
5. Consistency
Make your design uniform.
6. Contrast
Use light font on dark background or vice versa.

3.3: Hyperlinks in a Presentation

What are these hyperlinks?
Hyperlinks allows you to easily navigate your slides
during your presentation. It allows you to link to another
slide in the current presentation, then another slide in a
different presentation, another file or webpage, or email
address. Additionally, they are usually activated by clicking
on the text or image. When you use hyperlinks only the
location of the source file is stored in the destination file,
the linked data or file remains in the same source file. The
data in the destination file is update whenever the source
file is updated.

References
Merriam-Webster. (n. d.). Illustration. In Merriam-
Webster.com dictionary. Retrieved April 19, 2021, from
https://www.merriam-webster.com/dictionary/illustration