Statement of Work and Plan Supply Storage Consolidation

Last Revised: [09/28/21]

Supply Storage Consolidation Statement of

Work
Project Manager: Timothy Anderson
Sponsor: JBER CMF

Revision History
Revision date Revised by Approved by Description of change
28 Sep 2021 Timothy Anderson Jon Phillips Purpose and Context expanded

Purpose and Context

The JBER CMF has four storage facilities that are geographically separated by approximately
30 minutes apart. Each facility contains supplies to utilize in the main facility of work. The
purpose of this project is to consolidate all supplies into one aggregated location utilizing
company’s largest facility closest to their regular work site. Aggregation to one facility will
reduce transportation time when resupplying the active work site, reduce time needed to locate
necessary materials for job execution, and streamline monthly inventory processes. Successful
completion will also reduce company’s physical footprint in local area and save company costs
in leased rental space.

Phases or Timeline

Phase 1: Identification/consolidation of all supplies/assets (21 Sep – 1 Oct)

Phase 2: Coordinate outsourcing support/order shelving (1 Oct – 1 Nov)
Phase 3: Install shelving/organize supplies/assets (5 Nov – 1 Dec)
Phase 4: Finalized facility layout/break leases of unused facilities (1 - 17 Dec)

Work to Be Performed
All project tasks

Task description Who is responsible Due date

1. Complete consolidated inventory of all
supplies Brandon McPherson 21 September

2. Inventory/bench stock sorted for retention Brandon McPherson 1 October

or DRMO

3. Order for new shelving units placed David Fitzgerald 1 October

4. Complete Work Order requests for Austin Lee 5 October

Accounting and Finance Office, Civil
Engineering (CE) office, and Defense
Reutilization Marketing Office (DRMO)

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: Updated Small Project SOW and Plan - Timothy Anderson
1 of 4
Statement of Work and Plan Supply Storage Consolidation
Last Revised: [09/28/21]

5. Final asbestos inspection CE Structures office 11 October

6. DRMO bins delivered to facility Austin Lee 15 October

7. DRMO items placed in DRMO bins Brandon McPherson 1 November

8. Shelving received David Fitzgerald 5 November

9. DRMO bins removed from facility Austin Lee 5 November

10. New shelving installed David Fitzgerald 10 November

11. Inventory/bench stock relocated to new Brandon McPherson 15 November

location

12. Cypher locks installed on new facility doors Austin Lee 16 November

13. Tested vehicle warm storage David Fitzgerald 16 November

capability/space

14. Inventory of items/bench stock for accuracy Brandon McPherson 1 December

15. Establish new inventory procedures Brandon McPherson 6 December

16. Tested new inventory procedures Brandon McPherson 16 December

17. Final fire safety inspection Fire Department 16 December

18. Final review of assets, processes, and
facility layout Austin Lee 17 December

19. Finalized break of lease of unused facilities Austin Lee 17 December

Out of scope activities that are critical to the success of the project

1. Asbestos inspection must show negative asbestos to move forward with project

2. Fire Safety inspection must pass to utilize new facility layout

3. Shelving must be delivered on time

4. Workorder requests need to be fulfilled by owning agency

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: Updated Small Project SOW and Plan - Timothy Anderson
2 of 4
Statement of Work and Plan Supply Storage Consolidation
Last Revised: [09/28/21]

Deliverables & Quality Criteria

Deliverable Name Due Date Quality Criteria

Consolidated Inventory 21 September Supplies organized for forward movement on project

Asbestos Inspection 11 October CE Structures complete inspection with negative

asbestos on desired date

DRMO Items 5 November DRMO items are sorted and placed in DRMO bins.
DRMO accepts all items

New Consolidated 1 December Remaining items are sorted and inventoried to reflect
Inventory accurate accountability of all assets

Inventory Procedures 16 December Establish and test new inventory procedures to allow
for accurate supply count and quick inventory process

Facility Leases 17 December Break leases from unused facilities prior to end of year
to prevent extra monthly costs

Risk Analysis

Risk Impact Mitigation Plan(s)

Asbestos is present Delayed project/additional Coordinate asbestos removal or utilize

costs another facility

Workorder requests not Delayed project Cannot move forward without

fulfilled outsourced work completed. Organize
bench stock for retention/DRMO to
minimize delay once workorder
requests are complete

Shelving units not delivered Delayed project Organize items where shelving units will
on time be so items can be placed on shelving
units as they are built to mitigate project
delays upon arrival

Team members become Delayed project/additional Hire outsourced workforce to bridge gap
COVID symptomatic costs until team can return to work

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: Updated Small Project SOW and Plan - Timothy Anderson
3 of 4
Statement of Work and Plan Supply Storage Consolidation
Last Revised: [09/28/21]

Measures of Success
The project will be judged complete and successful by
1. Four facilities of supplies are consolidated to one facility
2. The supplies are accurately accounted for, and inventory process is quick/accurate
3. Project is completed by desired completion date but no later than end of calendar
year
4. No cost overruns
5. No retention of unnecessary supplies/DRMO accepts all submitted items

Stakeholder Analysis
Name & Role Major Responsibility or Contribution
Jon Phillips Overall guidance on success measures of project and
Customer funding of project
Danielle Primas Provides manning to accomplish project
Sponsor
Tim Anderson Oversees project progression/management
Management
Austin Brinkman Leads teams on task deliverables
Team

Assumptions

Assumption: Shelving is available and will arrive on time

Impact if assumption is incorrect: project will be delayed and may have to procure shelving
locally as opposed to government suppliers
Assumption: outsourced work will be completed
Impact if assumption is incorrect: project will be delayed
Assumption: Facility will be asbestos free
Impact if assumption is incorrect: project will be delayed for removal of asbestos or find new
facility

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: Updated Small Project SOW and Plan - Timothy Anderson
4 of 4